Executive Assistant: Job Opening
The Executive Assistant (EA) will work for the Founder of the World Youth Alliance
and the CEO of FEMM. The EA will enhance organizational effectiveness by
providing information management support, and support organizational growth.
To be successful in this role, you must be proactive, detail oriented, meet deadlines
and communicate effectively. When needed, the EA will support meetings and events
outside of normal office hours. Excellent verbal and written skills, along with
discretion and ability to maintain confidential information are essential. Candidate
must embrace the mission of the World Youth Alliance (www.wya.net) and FEMM
(www.femmhealth.org).
Responsibilities
• Produce information by formatting, inputting, editing, retrieving, copying, and
transmitting text, data, and graphics.
• Research and write correspondence; draft letters and documents; collect and
analyze information; initiate telecommunications.
• Maintain appointment schedule by planning and scheduling meetings,
conferences, teleconferences, events and travel, and coordinating travel and
visa needs with others as needed.
• Represent the executive by attending meetings in the executive’s absence;
speak for the executive as appropriate.
• Maintain organizational confidence and protect operations by keeping
information confidential.
• Welcome guests by greeting them, in person or on the telephone; answering or
directing inquiries.
• Complete projects; manage details and deadlines by following up on results.
• Prepare reports by collecting and analyzing information; collaborate with
multiple colleagues to ensure project timeliness and identify weaknesses or
delays in time to address and bring to attention of CEO.
• Prepare and manage Board information and materials, reports, and other
communications.
• Data management and maintenance; support with key contact communications
and list management.
• Bookkeeping and budgeting; accounts management; preparation of budget
reports and updates.
• Provide institutional stability by developing and utilizing filing and retrieval
systems; manage annual reporting requirements; recording meeting
discussions.
• Maintain office supplies inventory by checking stock to determine inventory
level; anticipate needed supplies; evaluate new office products; place and
expedite orders for supplies; verify receipt of supplies.
Ensure operation of office and equipment by completing preventive
maintenance requirements; follow manufacturer’s instructions; troubleshoot
malfunctions; call for repairs; maintain equipment inventories; evaluate new
equipment and techniques; manage vendors and contractors; house, office and
ongoing maintenance.
• Contribute to team effort by accomplishing related results as needed.
• Willingness to support chief executive in all additional areas as required.
Executive Assistant Skills and Qualifications:
Excellent writing skills, reporting and ability to summarize and understand big picture
and necessary details, bookkeeping and basic accounting; budgeting and budget
reporting as needed; payroll and financial support (payments); supply and vendor
management; scheduling; events management; excellent Microsoft Office and related
software skills. Database management experience and accounting software usage a
plus.
Compensation commensurate with experience, may include shared housing in NY;
health insurance.
To inquire or to apply, please send cover letter and CV to: careers@wya.net or
femm@femmhealth.org
Job Description:
The Philos Project is looking to hire a Marketing
Manager who will be in charge of overseeing the
promotion of our organization’s events, programs, and
content across a variety of platforms. As a successful
hire, you will be responsible for developing marketing
strategies, identifying audiences and partners,
developing budgets, establishing measurement tools,
and scheduling and creating promotional/marketing
calendars. The successful applicant will have prior
experience with public relations, online and print
marketing, and social media strategy. The Marketing
Manager will work closely with the Communications
Director.
Special Requirements:
Job entails a willingness to travel and to live in New
York City or tristate area. Preferred qualifications include
exceptional organization, written and oral
communication skills, ability to oversee multiple tasks
with attention to detail, supervisory experience, a
motivated/enthusiastic work style, and the ability to
work in a fast-paced environment with a broad range of
internal and external constituents. Must be a team
player as well as a self-starter who takes initiative.
To apply, please send a resume, cover letter and example of past work to
gabriella@philosproject.org.
Qualifications:
• Bachelor degree or
master degree in
marketing or similar
field
• Experience with
creating marketing
campaigns, marketing
strategies, and
marketing plans
• Experience with online
marketing, including
social media, and
content marketing.
• Understanding of public
relations.
• Advanced
communication skills.
• Ability to quickly adapt
to change
• General knowledge of
the Middle East
• General understanding
of Christian doctrine
and institutional
landscape
Hi,
San Antonio’s Wood Fired Pizza is looking for a part timer, if you like talking to people and serving food this is the job for you.
We are a food business that serves with cheer, befriending those we serve in the Lord.
We are moblie, so we move around, always in NYC, near public trasportation.
We work mostly at big outdoor markets and breweries, it’s alway a fun place to to be. We start with $10 cash an hour and all tips are your’s. Yes people tip very well most of the time.
Anthony
Please text or call for more info 347-835-2192 or Instagram @ sawfp
The Archives is looking for an Assistant Archivist.
The job description is attached.
Interested candidates should send a cover letter and resume to:
Archdiocese of New York
Archives of the Archdiocese of New York
Assistant Archivist
Overview:
The Archives of the Archdiocese of New York serves as the final repository for the historical records of the Archdiocese, including the papers of 10 former bishops; materials related to various offices and groups within the Archdiocese; records of special events, such as papal visits; and historical materials from the parishes of the Archdiocese. These collections are comprised of correspondence, personal papers, photographs, publications, historical artifacts, audio-visual material, and other items. The mission of the Archives is to document the history of the Archdiocese by collecting and preserving these materials, and making them available to Archdiocesan priests and employees, as well as members of the scholarly community, authors, and other interested persons who seek to evaluate the difference that the Archdiocese had made on the Church and the society as a whole.
Professional Level: 1+ year(s) experience
Direct Supervisor: Archivist of the Archdiocese of New York
Responsibilities:
- Arrange and describe collections of the Archives of the Archdiocese of New York, under the guidance of the Archivist and in accordance with professional archival standards
- Assist with research requests from various Diocesan departments and parishes and the general public ranging from institutional research to genealogy
- Interact with offices, parishes, and researchers in a professional, helpful manner
- Contribute to the Archives’ online presence, including updating social media accounts and providing information for the website
- Assist in organizing closed school records and providing transcripts and student records upon request
- Work with the Archivist to design and implement at least one new historical exhibit per calendar year to be displayed in the museum space of the Archives, with a corresponding digital exhibit
- Participate in outreach and professional development through active participation in professional organizations and conferences
Standards of Performance:
- Continue to organize and make available Finding Aids for collections held in the Archdiocese
- Promptly respond to all reference requests from parishes and offices within the Archdiocese as well as outside researchers
- Communicate clearly and effectively with manager and all Archives users
Position Requirements:
- Education: Master’s degree in Archival Studies or equivalent required
- 1+ year(s) in Archives or related field
- Driver’s license required
- Proficient in MS Office Suite; familiarity with archival terms and software
- Ability to work independently
- Excellent verbal communication skills and willingness to collaborate when possible
- Ability and willingness to lift boxes weighing up to 40 lbs
The Tuition Management Office is looking for a Relationship Manager.
The job description is attached.
Interested candidates should send a cover letter and resume to:
Relationship Manager, Tuition Management
Primary Responsibility: The Relationship Manager reports directly to the Associate Director of Tuition Billing. The Relationship Manager will work with a portfolio of Global Regional Schools to ensure data integrity for student profiles, tuition rates, fee structures, scholarship input and invoicing, as well as facilitating payment processing and collection including delinquency management.
Direct Supervisor: Associate Director of Tuition Billing
Responsibilities:
- Ensure adherence to tuition and fee policies regarding discounts, awards, processing, payment plans and billing processes
- Responsible for the data integrity within the tuition management system (currently SMART), including timeliness of updated information, for assigned schools.
- While dedicated to specific schools, will provide back up for Relationship Management team
- Will liaise with the tuition management vendor account officers on for day-to-day processing
- Will be responsible for coordinating data input into the tuition management system and follow up for late payment resolution on tuition and fees
- Will be responsible for working with the Directors of Enrollment, Principals, Regional Finance Managers and tuition management vendor personnel in reconciling, correcting and updating the tuition management system
- Will support the Associate Director in implementing the business policies and procedures required for a sustainable tuition management process
- Will be responsible for coordinating follow up with vendor/parents for late payment resolution on tuition and fees
- Will be responsible for complaint/issue resolution relative to vendor/parent/principal calls regarding tuition or fees, adhering to policies and procedures for complaint/issue documentation, tracking and resolution as well as communication to the proper tangent groups (e.g., Enrollment & Scholarship, GRSS Treasury, etc.)
- Communicate with other departments for relevant information and reports as needed
- Special projects as needed
Performance Standards:
- Ensure conflicts/issues are addressed on a timely basis
- Meet project deadlines including annual billing schedule for tuition and fees
- Ensure that management is advised of billing variances and delinquencies on a timely basis
Position Requirements:
- Education: Bachelor’s degree required
- Experience: Minimum of three to five years of experience in service delivery, collections and/or payment processing
- Experience in volume processing, transaction processing and client servicing
- Call center experience a plus
- Languages: Spanish speaking a plus
Personal Characteristics:
- Strong written and oral communications skills
- Strong interpersonal skills and demonstrated ability to work collaboratively in teams
- Strong working knowledge of Microsoft Excel, Word and PowerPoint
- Ability to work independently and as part of a team, as the position necessitates
- Proven conflict resolution experience