The St. Joseph’s Seminary is looking for a Staff Accountant
Interested candidates should send a cover letter and resume to: Michael.Savino@archny.org.
Staff Accountant/Finance Position
Saint Joseph’s Seminary and College/Archdiocese of New York
201 Seminary Avenue
Yonkers, NY 10704
Purpose:
This position assists the Director of Finance in implementing and monitoring the financial accounting, reporting and accounts payable needs of St. Joseph Seminary & College. This position works closely with the Director of Finance, the Controller and the Bursar to ensure timely daily journal entry recording and monthly closings, utilizing the Infor (Lawson) financial system.
Job Responsibilities:
- Assist and manage the Accounts Payable (AP) process, including correctly coding AP vouchers for payment, communication with vendors, and working closely with AP main office staff located in NYC.
- Work with Bursar to reconcile student tuition receivable and income accounts.
- Manage various miscellaneous receivable accounts for rent and events held at the Seminary, working closely with the Coordinator of Outside Activities to prepare invoices and follow up with collections. QuickBooks is used for these activities.
- Prepare and record journal entries with proper supporting documentation.
- Handle daily deposits and post payments to student/customer receivable accounts.
- Monthly bank reconciliations for several accounts at three different banks.
- Work closely with the Development office in regards to the receipt of donations.
- Assist with internal monthly closings and provide reconciliations and supporting schedules for external auditors at year end.
- Provide accurate and timely reporting of financial management information to the Director of Finance, as requested.
- Assist in the preparation of the annual operating budget of St. Joseph’s Seminary.
- Reconcile and process monthly health insurance invoices.
- Review and analyze monthly results, investigate variances between actual and budget, and correct errors and inconsistencies as needed.
Education and Experience:
Education: Bachelor’s degree in accounting
Experience: Minimum 3 years of similar experience
Skills and Characteristics:
Well-versed in Microsoft Excel and Word, with knowledge of accounts payable and accounts receivable systems. Infor (Lawson) experience preferred. Strong analytical and computer skills, excellent communication (written and verbal) and interpersonal skills. Flexibility and attention to detail. Adheres to the professional standards, mission and ethical values of St. Joseph’s Seminary and the Archdiocese of New York.
The Tuition Management Office is looking for an Associate Director of Tuition Billing
Interested candidates should send a cover letter and resume to: Mary.Stenson@archny.org.
Associate Director, Tuition Billing
Primary Responsibility: The Associate Director of Tuition Billing reports directly to the Director of Tuition Management and will act in their stead when necessary. The Associate Direcetor will manage the tuition billing process in order to ensure data integrity across the Global Regional School System of the Archdiocese of New York including: student profiles, tuition rates, fee structures, scholarship input and invoicing. In addition, the Associate Director will be responsible for overseeing relationship managers and the follow-up required relative to payment processing and collection including delinquency management.
Direct Supervisor: Director of Tuition Management
Responsibilities:
- Support the Director of Tuition Management in implementing the business policies and procedures required for a sustainable tuition management process
- Oversee the annual implementation of the tuition and fee billing
- Ensure adherence to tuition and fee policies regarding discounts, awards, processing, payment plans and billing processes
- Will be responsible for the data integrity within the tuition management system (currently SMART) including timeliness of updated information
- Manage relationships with service providers in conjunction with System Project Manager
- Recruiting, train and develop staff for the Tuition Management Group as required
- Monitor vendor and collections of tuition/fees and reconcile balances with GRSS Finance & Operations
- In conjunction with the Regional Finance Managers, will facilitate follow up, tracking and reporting of delinquency payment, arrears schedules and reporting
- In conjunction with the Office of Enrollment & Scholarship will coordinate the application of scholarships to tuition billing
- Will coordinate and communicate with the Director of GRSS Finance & Operations funded and unfunded scholarship/awards/discounts that are exceptions
- Will be responsible for complaint/issue resolution relative to vendor/parent/principal calls
- Ensure communications with vendor/parent/principals are consistent with overall mission of the department
- Communicate with other departments for relevant information and reports
- Special projects as needed
Performance Standards:
- Meet project deadlines including annual billing schedule for tuition and fees
- Create, maintain and adhere to budget
- Ensure that management is advised of billing variances and delinquencies on a timely basis
Position Requirements:
- Education: Bachelor’s degree required
- Experience: Minimum of seven to ten years of experience in service delivery and/or product management in a client/consumer/retail environment
- Experience in managing and developing people
- Experience in systems management and or project management a plus
Personal Characteristics:
- Strong working knowledge of Microsoft Office suite
- Excellent organizational skills, verbal and written communication skills
- Proven conflict resolution skills
- Ability to generate creative solutions
- Attention to detail, commitment to achieving goals, and a high level of initiative and energy
- Proven skills and ability to manage multi-phase projects from inception to completion
- Ability to build consensus among team members and balance multiple concurrent priorities
- Ability to work independently and as part of a team, as the position necessitates
Sacred Heart Greenwich provides an empowering learning environment for girls and young women from kindergarten through twelfth grade to prepare them to become confident, intelligent and compassionate global leaders. The school offers a coed program for young children at the Barat Center for Early Childhood Education. Our 700 students carry on the Sacred Heart tradition of academic excellence and development of the mind, body and spirit on our beautiful 110-acre campus in Greenwich, Connecticut. We are currently seeking an Upper School Theology Teacher- Christian Morality, Ethics and Social Justice for the 2019-2020 school year.
Position: Upper School Theology Teacher- Christian Morality, Ethics and Social Justice
Reports to: Head of Upper School
FLSA Status: Non-Exempt
Summary
The Theology Teacher in the Upper School is responsible for providing a stimulating and nurturing environment for an academic study of the Catholic faith. This philosophy includes a particular attention to Goal One: A personal and active faith in God, but definitely includes references to all Five Sacred Heart Goals. Students will be encouraged to examine their personal faith, even if not Catholic, and become more knowledgeable in discussing it. The Theology Teacher participates in supporting Campus Ministry by assisting with Retreats, Chapels and Liturgies during the school year. A full time faculty member in the Theology Department teaches five courses which meet five times in an eight-day cycle.
Essential Functions
• Teaching 5 sections of Christian Morality, Ethics and Social Justice (11th grade) focusing on a classic study of morality, including Sacred Scripture, natural moral law, the 10 Commandments, the Beatitudes, several Encyclicals, moral philosophy, and contemporary moral issues.
• Serving as an Advisor or Co-Advisor to a group of Upper School students.
• Providing opportunities for faith exploration through a variety of projects and encouraging an intellectual approach to the study of morality.
• Maintaining a classroom environment that supports open discussion, respect for all opinions, and recognizes the diversity of religious affiliations.
• Interacting with parents and families through regular communication and cooperation, encouraging their support.
• Participating in regular Upper School and Departmental Meetings; performing various faculty and supervisory duties.
Qualifications
The ideal candidate will have a graduate degree in Theology or Religious Studies. Experience in teaching Theology at the Upper School level or similar is requested. Having taught Christian Morality & Ethics is a plus. The applicant must be a practicing Catholic in good standing in order to be eligible to apply for this position.
As members of the international network of Sacred Heart schools, we are committed to attracting and retaining a Theology faculty with a passion for the Catholic faith and a firm desire to teach according to the Mission of Sacred Heart schools. We are an all-girls school that is dedicated to strengthening the education of girls in light of the best current research. We expect our faculty to value this exceptional opportunity and demonstrate a commitment to it.
Application Procedure
Interested candidates must complete the on-line application at: http://www.applitrack.com/cshgreenwich/onlineapp/./.
The Child Nutrition Program is looking for an Administrative Assistant
Interested candidates should send a cover letter and resume to: Diana.Alvarez@archny.org.
Department of Education/Child Nutrition Program January 2019
TITLE: Administrative Assistant, Child Nutrition Program
REPORTS TO: Director, Child Nutrition Program
GENERAL PURPOSE:
Under the direction of the Director, or designee, the position of an Administrative Assistant is to provide necessary support to the primary activities or operation of the Child Nutrition Program.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
These duties include but are not limited to
- Answers all phone calls.
- Provides technical assistance to Director, Field Supervisors, and staff to implement program goals and objectives.
- Assists with the preparation of the invoices which includes but is not limited to stamping the invoices for approval and assisting with the preparation of vouchers.
- Maintain organized and accessible files such as paid invoices and all other relevant documents.
- Assists with assigned data entry projects and responsibilities such as the claims process.
- Communicates with food service staff, school administrators and vendors.
- Assists with payroll processing.
- Checks for accuracy of various reports.
- Develops and maintains relevant and assigned spreadsheets and documents.
- Performs multifaceted general office support.
- Assists with updating and maintaining the Master Book.
- Submits accurate and timely monthly reimbursement claims.
- Assists and maintains office schedules and conference room schedule.
- Assists with the purchasing of office supplies.
- Maintains an office supply inventory.
- Executes other duties assigned by the Director.
KNOWLEDGE:
- Microsoft Office, Excel, Word, Powerpoint, NYSED Knowledge Center, etc
ABILITY TO:
- Demonstrate adequate knowledge and understanding of all regulations
- Deal with telephone and email inquiries.
- Photocopying and printing various documents on behalf of others colleagues
- Maintain records and prepare reports.
- Communicate effectively both orally and in writing.
- Ability to follow through and follow up on calls and assignments.
- Establish and maintain effective working relationships with internal departments and external agencies.
- Analyze situations and take an effective course of action.
- Operate standard office equipment and computers.
- Meets schedules and timelines and works under pressure.
- Demonstrate use of good judgment in decision-making processes.
- Work collaboratively in a team environment.
- Maintain a neat and safe work environment.
- High degree of discretion dealing with confidential information.
The Global Regional School System is looking for an Associate Director of Accounting for DOE
Interested candidates should send a cover letter and resume to: Christopher.Sepe@archny.org.
GRSS-DOE Finance Office
Associate Director of Accounting – Department of Education
Job Purpose
This position assists the Chief Accounting Officer (CAO) and Director of Accounting and Controller of the GRSS in the management, planning, and coordination of the financial operations of the Archdiocese of New York Department of Education (“DOE”).
Essential Responsibilities
- Work closely with the GRSS Chief Accounting Officer and the Director of Accounting and Controller of the GRSS to ensure timely monthly closing of financial books, utilizing the current methods for processing financial activity in the Lawson Financial System (used for general ledger and financial reporting), as well as other financial applications.
- Responsible for the Child Nutrition Program (CNP) and Archdiocese Drug Abuse Prevention Program (ADAPP) grant program financial reporting.
- Supervise DOE accounting staff for grants and DOE operations.
- Assist the Budget Director with creating the annual budgets.
- Responsible for the preparation of monthly financial management reports of the DOE and prepare periodic budget variance analysis and financial forecasts for review with the Superintendent of Schools office.
- Interact with various other Archdiocesan entities to ensure proper recognition of intercompany transactions.
- Prepare year-end DOE financial statements and account analyses, as needed and work closely with the outside independent public accounting firm in connection with year-end audits.
- Collaborate with members of the Archdiocesan and GRSS Finance Department team in the development and reporting of relevant financial and operational information and other special reports and ad hoc projects as requested by management.
- Provide assistance in the designing and implementation of policies and procedures.
Required Education, Experience and Skills
- BS in Accounting, a minimum of 4-5 years in public accounting, and 5-10 years experience in a not-for-profit institution. CPA mandatory.
- Exhibit strong accounting skills and solid communications skills, both orally and in preparing written financial reports.
- Proficient in Microsoft Office, experience with Lawson Financial System a plus.
- Ability to multi-task, be detail & deadline oriented and highly organized.
- Strong interpersonal skills.