The Chancery Canonical Office is looking for an Administrative Assistant
The job description is attached.
Interested candidates should send a cover letter and resume to:
Archdiocese of New York
Administrative Assistant – Chancery Canonical
Job Description
Provide administrative support in a confidential manner to the Vicar General, Vice Chancellors, and Director of Pastoral Planning, affiliated clergy/religious in the various responsibilities of the Chancery Office
Carry out all responsibilities in a manner consistent with the moral principles of the Catholic Faith and the Archdiocese of New York’s mission, teachings, and values
Perform varied clerical and administrative duties requiring knowledge of office routine and an understanding of the organization and procedures related to the work of the office
In the absence of another office team member, assume responsibilities of that person which require immediate attention
Specific Duties
- Assist the Vice Chancellor in processing all marriage dispensations and marriage related issues and in preparation of statistical reports and publications
- Stay current in a working knowledge of the archdiocesan marriage guidelines and requirements for dispensations, sanations, and celebrets
- Maintain an accurate log of all types of marriages and related issues, i.e., Clergy Registrations with the City of New York
- Process and update Parish Trustee Information
- Update Ordo information, due by April each year
- Process all parish baptismal, communion, and confirmation changes
- Assist the Vice Chancellor in preparation of publications and statistical reports, e.g., OCD, Catholic Telephone Guide, Annual Sacramental Report, etc.
- Input information into the Sacramental Trends System database
- Respond to all internal and external inquiries (telephones, e-mail, etc.) in a diplomatic and professional manner, processing them as needed, prior to referral to clergy/religious and /or key staff, i.e. Office of Communications
- Schedule meetings for the Vice Chancellors and affiliated clergy and religious
- Assist the administrative staff in matters related to sacramental inquiries, requests, record searches, and maintenance of records
- Assist in special projects as needed
Education & Experience
Associate Degree in Business Administration preferred
Five years of administrative experience
Bilingual (English/Spanish)
Proficient in Microsoft Office, specifically, Word, Excel, and Power Point
Personal Characteristics
Confidential, diplomatic, friendly, flexible, courteous, patient, team oriented, self starter