Interested candidates should send a cover letter and resume to:
Early Childhood Education Department / Superintendent of Schools Office
Administrative Assistant
General Responsibilities
- Oversee and manage all communications, clerical and administrative duties
- responsible to maintain principal Office of Early Childhood email and parent inquiry line extension and email
- maintaining and updating all UPK/EC files
- responsible for mailings to UPK and Early Childhood schools
- responsible for tracking attendance at all meetings held by Office of Early Childhood
- responsible for special communications to UPK/Early childhood schools
- translation assistance as needed (both telephone and written correspondence)
- Manages phone and Office of Early Childhood on the operations side when Director is in the field
Primary Duties/ Special Responsibilities:
Duties may include, but are not limited to, the following:
- Input UPK student information into V-Portal/PreKids
- Enrollment
- Certify all regional school attendance
- Pending students etc.)
- Helps maintain Waitlist in SEMS system
- Confirm staff members in PETS and monitor regularly and bring anything to principal’s attention that is necessary.
- Working with Human Resources to certify accuracy of staff members.
- Ability to coordinate and assist numerous vendors with orders and invoices for UPK classroom orders with regional staff
- Prepare monthly newsletter for email distribution to all principals
Special Responsibilities
Principals Regional UPK/EC Meetings
- preparation of materials for distribution
- preparation of agendas and materials for monthly meetings
- preparation of follow up to principals
- maintains over site Regional UPK admin’s
UPK/Early Childhood Registration
- obtain enrollment figures
- Keep track of registered and discharged UPK Students
UPK School Listing
- collect data for UPK/EC School Listing
- preparing spreadsheet for printing
Standards of Performance:
- Ensure that all Office of Early Childhood tasks are performed in a timely, organized, and professional manner
- Provide courteous and effective communications with all internal employees and external contacts
- Flexible working style
Additional:
- assist in helping other office personnel with special projects when needed
- other duties as assigned
- Create excel spreadsheets for various projects
- Submit monthly expense reports
Position Requirements:
-Knowledge of Microsoft Word, Excel and Power Point
-Superior verbal and written communication skills
-Ability to take direction and work independently to manage various tasks without supervision