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Administrative Assistant
Jobs / Oct 09, 2018
The Office of Early Childhood is looking for an Administrative Assistant.
Interested candidates should send a cover letter and resume to Joanne.Walsh@archny.org.
Office of Early Childhood (OEC) Administrative Assistant
Job Description
- Respond to telephone and communications from ADNY staff, principals, pastors, NYC DOE contacts with their Division of Early Childhood offices
- Dispatch communications to appropriate staff members when necessary
- Assist Early Childhood Associate Superintendent and Operations Manager with meeting preparations, presentations, spreadsheets
- Coordinate on department calendars and scheduling of group meetings
- Organization, tracking and submission of field staff timesheets
- Organization, tracking and submission of field staff expense reports
- Tracking of school program professional development calendars
- Creation and maintenance of trackers for school program quality assessments, survey results and staffing
- Turnkey site specific mass mailings as the come in from the NYC DOE
- Maintenance and organization of all shared drives
- Maintenance of Article 43 violation tracker to aide in avoiding fines
- Collect, organize and filter out resumes for Early Childhood Instructional specialists, Educational Directors, teachers, teacher assistants
- Answer and log all incoming calls to the OEC
- Collaborate with other support staff in the Office of the Superintendent of Schools on common projects and office coverage
Position Requirements
- Ability to support in Spanish to English translation as needed (both telephone and written correspondence)
- Knowledge of Microsoft Word, Excel, Power Point, Adobe Acrobat , and Outlook
- Strong verbal and written communication skills
- Ability to take direction and work independently to manage various tasks without supervision
- Detail and Priority Oriented
- Excellent organizational and interpersonal skills; ability to multi-task utilizing time management skills
- Ability to effectively communicate information via email and phone within our organization and schools
- Assist in helping other office personnel with special projects when needed related to Early Childhood
- Other duties as assigned
- 9- 5 hours