The Office of Retired Priests is looking for a Administrative Assistant/Secretary for The Egan Pavilion.
Interested candidates should send a cover letter and resume to:
ARCHDIOCESE OF NEW YORK
Office of Retired Priests
POSITION DESCRIPTION: Assistant for Assistant/Secretary for the Office of Retired Priests
Purpose: To provide administrative support to the Director and/or Assistant Director of Retired Priests coordinating the services and facilities necessary to assist priests of the Archdiocese of New York to enter into and enjoy retirement from official Archdiocesan responsibilities.
Responsibilities
- Collaborate with the Director or Assistant Director in defining, developing and implementing manual and automated record keeping systems.
- Create and maintain personnel folders for all retired priests, including the design and implementations of required forms.
- Process and monitor monthly expenses and revenues for the residences.
- Organize regularly scheduled and special meetings.
- Maintain administrative liaison with retired priests.
- Maintain administrative liaison with health care and other service providers.
- Update the placement of priests in retirement residences.
- Provide support to other clerical staff as needed and be willing to cross train other staff.
- Assure that all policies, practices, methods and procedures conform to the Archdiocese’ mission and ethical values, and that they are applied equitably among all staff members.
- Monitor health insurance for all retired priests and to assist them with any questions or concerns to ensure that they are paying the correct co-pays and ensure all insurances have been applied.
Performance Standards
- Assure that manual and automated personnel records of all retired priests are accurate and up to date.
- Assure that invoices are paid and revenues are sent down to 1011 Finance office.
- Receive and refer calls from retired priests and follow up to assure resolution of the problems or issues and notify the Director and/or Assistant Director.
- Contact retired priests through Christmas and Birthday cards to let them know that they are cared about.
- Assist the Director or Assistant Director with desk and computer work when requested.