ARCHDIOCESE OF NEW YORK
Development Office
Administrative Associate of Strategic Initiatives, Executive Office
Primary Responsibility: Co-reporting to the Executive Director of Leadership Gifts and Strategic Partnerships, and the Executive Director of Parish Development, the Administrative Associate provides high-level administrative support to the Executive Directors in their efforts to advance the strategic fundraising priorities of the Archdiocese of New York. This person plays a key role in donor and prospect management and works closely with all aspects of the Development team in coordinating the Executive Directors’ outreach activities.
Direct Supervisor: Executive Director, Leadership Gifts and Strategic Partnerships, and Executive Director of Parish Development
Essential Position Responsibilities:
1. Prepare polished written correspondence, mailings, and presentations at the direction of the Executive Director
2. Maintain the Executive Director’s appointments by planning and scheduling donor, pastor, board, and committee meetings, conferences, and travel
3. Assist with portfolio management to keep records and reports of outreach strategy, dates of correspondence, funding interests, and donations
4. Assist in scheduling leadership donor and prospect meetings, prepare briefings and materials, and provide logistical support as directed in coordination with the Director of Donor and Prospect Management
5. Prepare, organize, and circulate memos, monthly reports, yearly calendars, and other internal documents originating from the office of the Executive Directors’. Provide logistical support for virtual and in-person events, special projects and administrative tasks of the Executive Director and the Director of Donor and Prospect Management, as needed
6. Ensure the Executive Directors’ are equipped with all necessary materials and documents for internal and external meetings and provide post-meeting support and written minutes and follow-up
7. Follow up on contacts made by the Executive Directors’ to support ongoing and prospective donor relationships
Standards of Performance:
· Responsible for securing weekly meetings for the Executive Director
· Leverage the Executive Directors’ time by scheduling strategically and by off-loading key administrative tasks
· Detail-oriented
· Communicates effectively with donors
Required Education, Experience, and Skills:
· A Bachelor’s Degree (preferred)
· 2+ years of experience in a similar role in a professional environment
· A proven track record of navigating complex protocols and managing high-level relationships
· Advanced proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)
· A polished communicator through various mediums: letters, e-mail, phone, and in-person
· Ability to multi-task in a fast-paced environment
· Highly organized and detail-oriented
· Proactive, resourceful, and adaptable
· Ability to maintain confidentiality
· A self-motivated team player
· Skilled at dealing with external partners respectfully, professionally and with diplomacy and tact
· Experience in development and fundraising
· Non-profit development experience preferred
· A passion for the Catholic Church and a deep understanding of Catholic culture
Interested candidates should send a cover letter and resume to: eaf@filimonpartners.com