The Child Nutrition Program is looking for an Associate Director of Financial Operations.

Interested candidates should send a cover letter and resume to: Diana.Alvarez@archny.org

TITLE:  Associate Director of Financial Operations

REPORTS TO:  Director, Child Nutrition Program

GENERAL PURPOSE:

Under the direction of the Director, the position of the Associate Director of Financial Operations will hold primary responsibility for accounts payable, accounts receivable, banking and cash accounts, and complying with federal and state procurement guidelines, as well as payroll for non-cafeteria staff.  The Associate Director for Financial Operations will work in conjunction with the Director on the Annual Budget, the ADNY Accounting and Finance Department, the payroll department and all inter-departments as they relate to the function of the position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

These duties include, but are not limited to:

Accounts Payable

• Reconciles processed work by verifying entries, allocate all disbursements in every school that incurred expenses to determine the number of invoices and total amount and then comparing system reports to balance.
• Charges expenses to accounts and cost centers by analyzing invoice expenses and charges from different schools and programs such as breakfast, lunch and snacks.
• Prepare vouchers and submit to the Accounts Payable department.
• Pays vendors by verifying W-9 for new vendors and submit to the Lawson department to obtain new vendors’ code.
• Scheduling and preparing multiple processes in generating the checks; involving service invoices and other related purchases made.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains schedules of vendors’ expenses of each month.
• Updates job knowledge in the Lawson program conducted by Lawson personnel.

Accounts Receivable

• Gathering all the reimbursement details relating to the CNP’s program submitted to the government agency in Albany.
• Verify the bank remittance made by the government.
• Enter monthly claims for all CNP programs in the CNMS accurately and timely.
• Obtains revenue by verifying transaction information again charges.
• Maintains and update schedules of collections received from the government remittances
• Verifies accounts by reconciling statements and transactions from Federal/State payments.
• Maintains financial security by following internal accounting controls.
• Secures financial information by completing data base backups.
• Maintains financial historical records by filing, accounting documents.
• Contributes to CNP’s team effort by accomplishing related results as needed.
• Responsible for the monthly billing of food services to relevant schools and programs.

Compliance

• Maintain knowledge and implement processes to remain compliant with federal and state procurement guidelines which include

• • Government request for bids and request for proposals
  • Small and micro purchases

• Develop and maintain a program to verify accuracy of monthly claims
• Maintain knowledge and assist with the annual Verification Report, direct match process, and monthly rosters
• Prepare annual NYSED cash analysis report

Cash Accounts

• Reconcile cash received from government remittance against bank statements.
• Monitor credit transfer of cash for payroll accounts.
• Reconcile, log and retrieve cash reports.
• Process bank reconciliations and corresponding journal entries.
• Prepares and submit cash flow statement every month.
• Participate in month-end close process by assisting with miscellaneous journal entries

Payroll

• Maintains payroll information by assisting and collecting time sheets, calculating, and entering data submitted by executive office staff.
• Assist in providing payroll information by answering questions and requests.
• Maintains payroll operations by following policies and procedures and reporting needed changes.
• Maintains employee confidence and protects payroll operations by keeping information confidential.

Budgetary

• Assist the Director in budget preparation by reviewing and analyzing the financial report for the fiscal year.
• Monitor and review budget amounts against monthly expenses.
• Submit revised budgets as requested.

Additional Duties

• Preparing correspondence related to payroll and financial matters

• Analyze and prepare accrued revenue and expenses every month.
• Prepare and post year end adjusting entries
• Prepare monthly income and expense spreadsheet summary.

• Perform multifaceted general office support as needed

• Providing support and assistance with the coordination and/or implementation of Child Nutrition programs and events which include, but are not limited to: National School Breakfast Week; Annual Training for Employees; BIC rollout; NYSED Annual Reviews, and both Title I and non-Title I Summer Programs

• Assisting auditors as needed
• Assisting Director and CNP personnel with all projects as needed
• Attending trainings and professional education at the direction of the CNP Director
• Assist Director with annual audit

CANDIDATE MUST HAVE ABILITY TO:

• Demonstrate adequate knowledge and understanding of all applicable laws, regulations, and guidelines.
• Have a strong understanding of Generally Accepted Accounting Principles
• Develop and analyze the budget.
• Use strong written and verbal effective communication with co-workers and cafeteria employees
• Work in a team centric environment
• Ability to be self motivated, plan and organize work for self and others.
• Maintain records and prepare reports.
• Establish and maintain effective working relationships with internal departments and external agencies.
• Maintain an organized and safe work environment.
• High degree of discretion in dealing with confidential information.
• Make budget and strategic recommendations.

REQUIREMENTS AND GUIDELINES:

• Strong knowledge of Microsoft Office, Excel, Word, and Power Point is required.
• Knowledge of Lawson, NPSIS, CNMS, SFS, Quickbooks and relevant child nutrition programs and software is required.
• Knowledge of general bookkeeping and generally accepted accounting practices is required.
• Bachelor’s Degree in finance, accounting, or the equivalent.
• Masters Degree preferred.
• CPA preferred.
• Experience in establishing, analyzing, and overseeing budgets.

Strong reporting and analytical skills.