The Department of Education – Superintendent of Schools Office is looking for an Early Childhood Associate.

The job description is attached.

Interested candidates should send a cover letter and resume to:

Yliana.Caldona@archny.org

Early Childhood Associate, Office of Early Childhood

Primary Responsibilities

• Office of Early Childhood
  • Respond to telephone and communications from ADNY staff, principals, pastors, NYC DOE contacts with their Division of Early Childhood offices
  • Assist Director of Early Childhood with meeting preparations, presentations, spreadsheets
  • Create “Tip Sheets” for principals that breakdown different Early Childhood protocols and/or NYC DOE requirements
  • Collect, organize and filter out resumes for Early Childhood Instructional specialists, teachers, teacher assistants
  • Draft emails and letters necessary for the Director of Early Childhood
  • Maintain communication with outside Early Childhood vendors interested in setting-up meetings to discuss products/services
  • Meet with different cohorts of principals at monthly meetings to discuss different Early Childhood materials
  • Work with ADNY Marketing Department and development office to host “Community Fairs” within some of our Pre-K For All Schools
  • Receive and fill out necessary paperwork for submission of invoices when received

• Curriculum and Instruction
  • Work with Associate Superintendent of Curriculum and Curriculum Associate to create necessary early childhood assessment tools, unit plan protocols and data day materials
  • Conduct site visits to schools to help set-up Pre-K classrooms, guide teachers/principals in early childhood best practices and what is developmentally appropriate (PreK Foundation for the Common Core Standards)
  • Attend Professional Development workshops conducted by NYC DOE and ADNY
  • Help set-up Professional Development workshops for ADNY early childhood teachers (i.e. Creative Curriculum, Work Sampling, Lakeshore)

• UPK Operations
  • Prepare UPK Request for Proposal (RFP) applications
  • Work with applying and existing principals of Pre-K for All contracts in filling out and maintaining all necessary requirements given by NYC DOE.
  • Read over and edit proposal narratives and application materials for UPK RFPs
  • Assist principals in site visit and interview process
  • Primary contact with NYC DOE operations team and contracts and purchasing department to supply all necessary documents
  • Collect, edit, finalize and organize all necessary UPK contract documents (i.e. insurance paperwork, budgets, incorporation documents, VENDEX questionnaires, business forms and final agreements)
  • Turnkey NYC DOE announcements, deadlines, protocols and systems to ADNY principals and schools’ front office staff (i.e. meeting sign-ups, fingerprinting protocol, enrollment process)
  • Attend NYC DOE Director meetings

Position Requirements:

• Knowledge and background in Early Childhood Education
• Detail and Priority Oriented
• Expert proficiency in Microsoft Office (Outlook, Word, Powerpoint, Excel)
• Proficiency in Adobe Acrobat
• Excellent organizational, analytical, and interpersonal skills; with the ability to multi-task utilizing time management skills
• Ability to effectively communicate information via email and phone within our organization and schools as well as NYC Department of Education