The Catholic Education Advancement Office is looking for a Gift Processing Associate
Interested candidates should send a cover letter and resume to:
Gift Processing Associate, Catholic Education Advancement
Primary Responsibility: The Gift Processing Associate ensures the accurate and timely preparation, record-keeping and daily reporting of all Catholic Education Advancement (CEA) office financial gifts for entry into the Archdiocese of New York’s donor management system (Raiser’s Edge) by the ARCH’s data management department. .
Direct Supervisor: Controller
Responsibilities:
Gift Processing
- Prepare all CEA donations received daily for entry into Raiser’s Edge by Data Entry
- Prepare and distribute audited daily cash report to all CEA staff to ensure accuracy of gift entry by Data Entry
- Provide backup gift documentation daily to all department fundraisers to ensure accuracy of entry and for the generation of donor acknowledgments
- Assist data associate with accurate and timely maintenance of individual, corporate and foundation records and create new donor records as needed
- Track payment on pledges
- Pull reports and audit online gifts on a monthly basis
- Pull reports for all events run by CEA from online donation sites and audit for accuracy
- Transfer CAP PayPal donations bi-monthly
- Manage recurring donor gift payment schedules
- Process all matching gift forms submitted and maintain records on matching gift payments.
- Respond to donor inquiries regarding general contributions to the CEA dept in a timely manner (24 hours)
Accounting and Finance
- Prepare and review journal entries daily
- Review daily bank transaction statements for CEA department
- Assist Controller with input of journal entries into accounting system (Lawson)
- Perform other tasks as directed by the Controller
- Assist Office Manager for the Catholic Education Advancement office as needed
Performance Standards:
- High attention to detail
- High level of accuracy
- 24-hour turnaround on all contributions received
- Ability to multi-task
- Good time management skills and the ability to prioritize effectively
Position Requirements:
- Some college preferred, but not required
- Accounting experience a plus
- Nonprofit Organization (NPO) gift processing experience a plus
- Proficiency with Microsoft Office
- Knowledge of donor management systems a plus
Personal Characteristics:
- Ability to work independently and as a member of a team
- Demonstrate initiative
- Good judgment and discretion regarding highly sensitive and confidential information