Your post has been submitted successfully.
Secondary Schools Administrator
Jobs / Feb 21, 2017
Interested candidates should send a cover letter and resume to:
Secondary Schools Administrator Job Description
General Responsibilities
- Receptionist for all High School telephone, email and mail inquiries
- Maintaining and updating all HS records and files
- Responsible for mailings to high schools
- Responsible for tracking attendance at all meetings and workshops coordinated by SOS Office
- Responsible for special communications to elementary schools regarding the Test for Admission into Catholic High Schools (TACHS)
- Translation assistance as needed (both telephone and written correspondence)
- Conflict resolution with parents
- Updating and maintaining office calendar
Special Responsibilities
CHSA High Schools
- Scheduling and organizing annual meeting with the Cardinal’s office, date/time and materials
- All communications regarding annual meeting and board nominations
- All communications with high schools regarding interactions with Legal, Insurance and Finance Departments
Principals Regional Meetings (Four a year, per county)
- Coordinating date, time and location
- Preparation of agendas and materials for distribution
Safe Environment & Crisis Plans
- Solicit Safe Environment Rosters and Crisis Management Plans from high schools
TACHS
- Responding to parent and school requests regarding HS admision exam via telephone, email and mail
- Updating TACHS locations
- Coordinating materials for TACHS launch of New York HS admission program
- Preparation of the HS listing with Open House Dates
- Tabulating requests for extended testing time (get the request, answer to the parents, notify Riverside)
- Distributing TACHS scores to high schools as requested
- Working with Communications department to update all TACHS and Open House materials on website
- Generating TACHS reports
High School Registration
- Obtain enrollment figures
- Follow up with schools who haven’t completed Census
Regents Report
- Collecting and filing information for each HS
- Preparation of all data/ generate reports
Summer High School Schedule
- Contacting high schools to find out courses, time, cost
- Production and distribution of booklet
Open House Dates
- Contacting high schools for preparation of a booklet and send it to high schools
- Coordinating and printing Open House booklet
- Preparing mailing and e-mail of said information
Senior Masses
- Scheduling with Cardinal’s office
- Responsible for mail and e-mail correspondence for annual event
- Layout of seating arrangement
- Coordinating all mass details (lectors, bus parking, programs) with the Cathedral staff
- Scheduling and organizing priests luncheon
Summer Seminars
- Creation and distribution of Summer Seminar brochure
- Contacting and scheduling workshop presenters
- Walk through with location to set up workshop rooms
- Follow up with unregistered schools
- Assist principals with registration online
Additional
- Assist in helping other office personnel with special projects when needed
- Other duties as assigned