The Institutional Commodity Services Corp. is looking for a Supply Chain Specialist.
The job description is below. Interested candidates should send a cover letter and resume to: Theresa.Cullen-Seidel@nyics.org
Institutional Commodity Services (ICS)
Job Description
Supply Chain Specialist
Position Description: Institutional Commodity Services (ICS) is the central purchasing office for parishes, schools and Catholic institutions in the Greater New York area. Founded and headquartered in the Archdiocese of New York, it also serves the Archdiocese of Newark and the Dioceses of Albany, Bridgeport, Brooklyn and Camden.
The Supply Chain Specialist is a full-time position. This position’s responsibilities will encompass two areas: supply chain management (SCM) and Lawson Supply Chain SCM project and process management.
Supply Chain Management (SCM)
- Order tracking
- Manage and maintain a unified order tracking system that tracks completion of each step in the order, fulfillment and invoicing process
- As subject matter expert, design and maintain inventory handling workbooks and processes for each inventoried product line, to connect order entry to fulfillment and invoicing
- Design, develop and maintain processes to handle customer returns
- Manage Ecwid storefront, including customer and order records and product information
- Inventory order management and fulfillment
- Determine best shipping method and calculate shipping costs for inventory orders
- Proactively upload inventory orders into Lawson and process them to generate shipments and invoices
- Manage order process; then pack orders, prepare tracking information (USPS) or complete shipping labels (UPS) for pickup by the mailroom staff
- Manage the customer information and order fulfillment for Recurring Altar Bread program
- Inventory management
- Set par levels for stocking items available year-round
- Prepare and issue stock POs, and POs for special orders, as approved by management
- Maintain physical storage using FIFO and location/bin/lot principles
- Manager customer returns, with RMAs generated by Lawson
- Manage inventory process; Mailroom staff will conduct a mid-monthly cycle counts and EOY physical inventory
Lawson SCM Subsystem (IC, PO, OE) Administration
- IC & OE subsystem support
- As in-house specialist, standardize and upload new items upon request from any ICS department
- Resolve technical issues with existing items as they appear during processing
- Develop and test processes for special order types or vendor/customer invoice interactions as needed by Customer Care
- Develop & perform large-scale customer invoicing uploads for major recurring product categories
- Run the IC subsystem end-of-period reports as required by the Accounting department
- PO subsystem support
- Maintain and update PO vendor data and vendor agreements, modify or replace agreements as needed when new price lists are released by vendors
- Design, develop and maintain automated upload/query processes for large-scale changes where new vendor pricing simultaneously drives PO, IC, & BL data
- Monitor PO issuance cycles, and immediately alert Customer Care of any issues transmitting POs to vendors, or issues with OE orders
Collaboration:
- Serve as primary point of contact between ICS and Lawson Systems office
- Work with sales team, vendors and accounting
- Assist the managers, Directors and Executive Director with special projects, especially on technical/analytical aspects of the projects, as directed
Qualifications:
- BS/BA degree preferred
- 2+ years specialized experience in supply management or operations management
- Strong knowledge of Lawson software
- Well-organized, with proven project management skills and ability to multi-task, set
priorities and meet deadlines - Excellent verbal and written communication skills; Bi-lingual capacity preferred
- Excellent computer skills, including Word and Excel.
- Working knowledge of Catholic church structure and organization
- Outstanding initiative, work ethic and ability to work independently or on a team