Position Title: Parish Secretary
Reports to: Parish Business Manager & Pastor
Status: Full-time, Hourly
Estimated Pay: $55-–$65,000 annually (based on 35-hour week)
Hours: 8:00am to 4:00pm; 11:30am lunch

Summary
The parish secretary is responsible for providing administrative and related office services for St. Joseph’s Church in Greenwich Village. As a result, the secretary is the first point of contact for St. Joseph’s parish and responsible for the church’s basic communication and record keeping.
Essential Functions
1. Handle all inquiries from parishioners, vendors, and others
a. Receive visitors and deliveries during the workday
b. Process mail, email, phone calls, and voicemail
c. Answer basic questions immediately
d. Assist with appointment scheduling
e. Prioritize and refer other inquiries as necessary
2. Manage the administrative aspects of the Sacraments
a. Schedule weddings, funerals, and baptisms
b. Manage files for weddings and baptisms
c. Schedule Mass intentions and maintain their records
d. Maintain the sacramental registers
e. Produce sacramental certificates
3. Manage office supplies
a. Organize supply closet and copy room
b. Maintain inventory of materials and equipment
c. Place orders as necessary
4. Schedule use of parish spaces
a. Maintain parish calendars
5. Issue electronic keys for volunteers, adorers, and guests
6. Keep parishioner records
a. Maintain parishioner databases
b. Record parishioner donations
c. Issue onetime and annual giving statements
7. Handle routine mass communication
a. Produce weekly Flocknote (email) newsletters
b. Update the parish website
c. Produce the weekly bulletin
8. Print music programs and parish bulletins
9. Assist parishioners and staff with other reasonable requests

Qualifications
1. Be able to answer basic questions about Catholic belief and practice
2. Reliability and punctuality
3. Be adept at practicing discretion and confidentiality
4. Have good telephone and email etiquette
5. Ability to work with limited direction
6. Ability to maintain detailed and orderly records
7. High proficiency in written and spoken English, including the ability to write quickly
8. Experience with working a Windows environment and using Office
9. The ability to learn quickly how to use web-based record keeping tools. (e.g. ParishSoft, GivingFire)
10. Familiarity with online communication and the ability to quickly learn how to use basic website and email tools (e.g. Squarespace and Flocknote)
11. Experience as an office manager or in customer service

Interested applicants should send a resume and cover letter to Linda Jones at businessmanager@stjosephgv.nyc

The Thomas Merton Institute for Catholic Life is an independent, nonprofit corporation organized to provide Catholic formation and to nourish faith through the pastoral, liturgical, and sacramental capacities of the Chaplaincy of Columbia Catholic Ministry, and to sponsor and provide intellectual, academic, and service programs for the growth of students and the benefit Columbia University and the community.

The Merton Institute seeks a full-time, resident Operations Manager to begin in-person work immediately at our campus near Columbia University in New York City. The Operations Manager will be responsible for various aspects of the day-to-day running of the Institute and will report directly to the Executive Director. This is a salaried position with a regular 40-hour week, although hours will be dependent week-to-week on the schedule of activities, which will include some evenings. This role requires both interpersonal and organizational skills as well as the initiative and energy to work in a new and rapidly growing organization.

Responsibilities

• Day-to-day management of the student center, including staffing the front desk, warmly greeting visitors, and maintaining order in the study rooms, kitchen, and meeting rooms.
• Handling external communications for the Institute, including answering phone calls and emails, managing our website and social media, and advertising events.
• Coordinating regular programming and special events, including handling RSVPs and attendance, taking pictures, overseeing set-up and clean-up, and arranging travel for speakers.

Qualifications

• Bachelor’s degree or higher.
• Strong commitment to the Catholic Faith and to the mission of the Merton Institute.
• Familiarity with university culture and eagerness to engage with students.
• Strong verbal and written communication skills.
• Facility with digital media, including email, basic website platforms, the Office suite, and social media.
• Ability to work with initiative and cooperation with the leadership of the Institute.
• Prior experience with hospitality, event management, or marketing a plus.

Salary & Benefits

The salary range for this position is $50-60,000, commensurate with experience.

Benefits include:
• 15 days paid vacation, taken when Columbia University is not in session.
• Up to 10 sick days annually.
• Paid federal holidays and other days of office closure.

Timetable

The goal is for the Operations Manager to start full time by February 13, 2023. In order for interviews and on-boarding to take place before then, interviews for the position will take place starting the week of January 23, 2023. Therefore, those interested should apply right away. Applications will be accepted until the position is filled.

Contact

To apply, please email a cover letter, resume, two references, and (if available) a priest’s reference to the Executive Director, David Oakley, at davidrobertoakley@gmail.com. The subject line should read “Merton Institute Operations Manager.” Only those selected for an interview will be contacted.

Come work with the Catholic Charities’ Development Office!
We are hiring a Specialist, Institutional Funding and Planned Giving, who will assist with foundation and corporate grants as well as our planned giving program. Please email jessica.o’connor@catholiccharitiesny.org for the full job description. We look forward to welcoming our new team member!

Job Description:
Mater Salvatoris is currently seeking an interim Kindergarten Teacher for December 2022-April 2023, to lead a classroom during permanent teacher’s maternity leave. Though temporary, this position may lead to full-time employment as our school’s needs rapidly grow.

To Apply: Interested candidates should email a cover letter, resume and list of references, addressed to Sr. Maria Alguacil, Head of School, at stm.adm@matersalvatoris.org.

Essential Qualities:
• Practicing Roman Catholic, in good standing
• Vocation for teaching, caring deeply for students
• Excellent human relations and interpersonal skills, self-starter, well-organized, team player
• Flexibility in assessing educational needs and strategies and ability to adapt appropriately
• Willingness to learn how to implement Mater Salvatoris’ unique method and curriculum

Responsibilities/Capabilities:
• Facilitate success and growth in students’ academic and interpersonal skills through implementing Mater Salvatoris method and curriculum
• Support the Sisters of the Company of the Savior and their mission of providing a faithful and well-rounded Catholic education
• More details will be presented during the personal interview

Degree/Experience Requirements:
• Bachelor’s degree from an accredited college or university in Education or related discipline applicable to teaching assignment
• Successful prior teaching experience for the appropriate grade level preferred
• Master’s degree preferred

About the Employer:
Mater Salvatoris College Preparatory School is an independent, faithful Catholic school PK-12th grade, under the direction of the Sisters of the Company of the Savior. Located on a beautiful 20-acre property in Stamford, CT, it is the seventh school that the Sisters of the Company of the Savior have established around the world. Mater Salvatoris is co-ed in PK and K and follows a model of single-sex classrooms on a co-ed campus from 1st grade through high school. Take a look inside the Mater Salvatoris experience by watching our video here: stamford.matersalvatoris.org/msvideo.