The Office of Early Childhood is looking for an Administrative Assistant.
Interested candidates should send a cover letter and resume to Joanne.Walsh@archny.org.
Office of Early Childhood (OEC) Administrative Assistant
- Respond to telephone and communications from ADNY staff, principals, pastors, NYC DOE contacts with their Division of Early Childhood offices
- Dispatch communications to appropriate staff members when necessary
- Assist Early Childhood Associate Superintendent and Operations Manager with meeting preparations, presentations, spreadsheets
- Coordinate on department calendars and scheduling of group meetings
- Organization, tracking and submission of field staff timesheets
- Organization, tracking and submission of field staff expense reports
- Tracking of school program professional development calendars
- Creation and maintenance of trackers for school program quality assessments, survey results and staffing
- Turnkey site specific mass mailings as the come in from the NYC DOE
- Maintenance and organization of all shared drives
- Maintenance of Article 43 violation tracker to aide in avoiding fines
- Collect, organize and filter out resumes for Early Childhood Instructional specialists, Educational Directors, teachers, teacher assistants
- Answer and log all incoming calls to the OEC
- Collaborate with other support staff in the Office of the Superintendent of Schools on common projects and office coverage
- Ability to support in Spanish to English translation as needed (both telephone and written correspondence)
- Knowledge of Microsoft Word, Excel, Power Point, Adobe Acrobat , and Outlook
- Strong verbal and written communication skills
- Ability to take direction and work independently to manage various tasks without supervision
- Detail and Priority Oriented
- Excellent organizational and interpersonal skills; ability to multi-task utilizing time management skills
- Ability to effectively communicate information via email and phone within our organization and schools
- Assist in helping other office personnel with special projects when needed related to Early Childhood
- Other duties as assigned
- 9- 5 hours
St. Joseph’s Seminary is looking for a Part-Time Administrative Assistant
Interested candidates should send a cover letter and resume to: Dpizzola@dunwoodie.edu
|Terms:||Part Time Employee||Education:||Associate Degree|
|Experience:||1-2 years||Base Pay:||Hourly|
|Location:||Yonkers, NY||Reports to:||Events Coordinator/Supervisor of Support Staff|
Essential Position Duties and Responsibilities:
Represents an administrative presence of St. Joseph’s Seminary at the main campus in Yonkers (Dunwoodie). Provides office support to the events coordinator/supervisor of support staff and St. Joseph’s Seminary faculty and staff, with tasks including but not limited to:
- create and modify reports and online surveys;
- conduct research for various offices;
- assist with prep work for internal/external functions in collaboration with other members of the seminary community;
- assist with maintaining the seminary’s calendars, spreadsheets, e-mail distribution lists, records (electronic and original paper files);
- provide coverage at the reception office and perform the position duties and responsibilities of the receptionist, as needed;
- office and records management, such as monitoring and maintaining office supplies and inventory relevant;
- perform other duties as required by the events coordinator/supervisor of support staff or the rector.
Monday, Tuesday, Wednesday, and Thursday: 9:30am – 3:30pm (20- 24 Hours per week)
Education, Experience, and Skills:
- Education preferred: Associate Degree
- Flexibility according to seminary needs.
- Proficiency in Microsoft Office Word, Excel, and other office applications.
- Open to learning new technologies
- Experience with data entry and developing reports.
- Handles confidential information with tact and discretion.
- Ability to work independently and as a team player.
- Possesses the demeanor and ability to adjust to priorities or situations as they occur.
- Good organizational and effective communication skills.
About the Employer
St. Joseph’s Seminary and College’s primary mission is to serve the Church by forming men for the Catholic priesthood. St. Joseph’s functions as the principal institution of priestly formation for the Archdiocese of New York, the Diocese of Brooklyn, and the Diocese of Rockville Centre and welcomes seminarians from other archdioceses, dioceses, eparchies, and other religious congregations. St. Joseph’s Seminary serves the Church by offering a graduate theological degree program to qualified students, including candidates for the Permanent Diaconate, lay men and women, men and women in consecrated life, and clergy.
The Catholic Education Advancement Office is looking for a Development Associate.
Interested candidates should send a cover letter and resume to: Daniel.Mileno@archny.org
Primary Responsibility: Ensure all gift acknowledgements and donor related situations
Direct Supervisor: Senior Director of Development, Catholic Education Advancement
- Prepare all tax acknowledgement letters for donors to the Global Regional School System (GRSS), ensuring timely execution and upholding donor stewardship procedures
- Prepare correspondence for senior staff including thank you notes, fundraising solicitations, congratulatory letters, responses to donor inquiries and letters to school administration
- Assist in Major Gift efforts by providing detailed research on donors and prospects, memos, briefings, etc, as well as maintaining prospect and moves management lists
- Coordinate GRSS fundraising meeting logistics, data collection, and materials preparation
- Support Senior Director of Development with scheduling, mailings, meeting prep, and other administrative tasks as needed
- Assist with phone coverage
- Help with special projects as needed
- Ensure that all acknowledgements are completed within 72 hours and sent with appropriate content and enclosures
- Ensure that all donor-related situations are handled immediately
- Ensure that mailings meet quality standards and are sent on time
- Represent the CEA Office in a professional and positive manner
- Be a team player, pitching in when needed
- Manage workflow and prioritize effectively
- Bachelor’s Degree
- Excellent writing and communications skills
- Interest in fundraising and development
- Ability to work independently and as part of a development team
- Detailed, organized, and priority-oriented
- Ability to work with volunteers, committees, and senior staff
- Familiarity with web research
- Proficient in Microsoft Word and Excel; Raiser’s Edge and PowerPoint a plus
- Intelligent, articulate, highly motivated self-starter with strong inter-personal skills
- Ability to relate effectively with upper management, peers and others
- Ability to carry out multiple and diverse tasks concurrently
- Strong time management skills; ability to prioritize tasks effectively
- Team player who seeks out opportunities to advance organization
The Global Regional School System is looking for an Accounting Coordinator for East/Northeast Bronx Region
Interested candidates should send a cover letter and resume to: Rosemary.Goncalves@archny.org
The Accounting Coordinator will work closely with the principals of the Catholic School Regions of the Archdiocese of New York to provide direct financial administrative support and resolve financial and accounting issues. The Accounting Coordinator will be assigned to no more than five schools and will be present in his or her assigned schools at least once a week. The Accounting Coordinator reports to the Accounting Supervisor and will ensure that there is a review of all information sent to the Treasury Operation unit.
RESPONSIBILITIES AND DUTIES:
- Make on-site weekly visits to each assigned
- Collect and review vendor invoices and in school deposits with principal.
- Coordinate with principal on funding needs for upcoming events.
- Process vendor invoices and consolidated bills using ConnectNow Accounting; maintain accounts payable
- Consolidate all accounts payable for finance manager
- Coordinate with the treasury operation unit to review and identify exceptions in
- Record banking deposits of funds received at the school level that are not electronically interfaced with the Treasury Operations
- Input payroll data for assigned schools.
- Manage and maintain all phases of the payroll process.
- Perform other related bookkeeping duties, as
- Four year accounting degree or equivalent experience
- Strong oral and written communication skills
- Strong interpersonal skills
- Be able to work in a team environment to assist in carrying out the overall function of the regional
- Be able to multi-task, be detail-oriented and highly organized
- Proficient in Microsoft Windows, Word, Excel and Outlook
- Experience with ConnectNow Accounting, Microsoft Sharepoint, Smart Tuition and Paychex a plus
The Sheen Center is looking for a Development Membership Associate.
Interested candidates should send a cover letter and resume to: email@example.com
Development/Membership Associate – Position Description
About The Sheen Center
The Archbishop Fulton J. Sheen Center for Thought & Culture is a project of the Archdiocese of New York, presenting more than 75 events in theatre, film, music, and thought per season. The state-of-the-art complex has a 274-seat proscenium theater equipped with five-camera high-definition live stream capability and a multi-track recording studio with thirty-two onstage inputs; an 80-seat black box theater; four rehearsal studios; and an art gallery. This facility is the newest arts center in Manhattan in 35 years and a significant addition to the growing artistic community in NoHo/East Villa.
The Archbishop Fulton J. Sheen Center for thought & Culture is a forum to highlight the true, the good, and the beautiful as they have been expressed throughout the ages. Cognizant of our creation in the image and likeness of God, the Sheen Center aspires to present the heights and depths of human expression in thought and culture, featuring humankind as fully alive. At the Sheen Center, we proclaim that life is worth living, especially when we seek to deepen, explore and challenge ourselves, Catholic and non-Catholic alike, intellectually, artistically, and spiritually.
The Sheen Center is seeking a hands-on, enthusiastic Development/Membership Associate to build the membership base, help plan and execute special events, assist with prospect and foundation research, prepare and write proposals, manage and fulfill sponsor agreements, organize regular annual fund direct response mail/e-mail donor appeals, and manage our donor database including donor receipting, correspondence and reports.
Reporting to the Sr. Development Counsel, the Development/Membership Associate will work closely with donors, sponsors and patrons as well as Sheen Center colleagues.
Strategy and Planning
• Work as a member of the development team to execute a comprehensive development plan with measurable goals and outcomes, consistent with the financial needs of Sheen
• Support planning and execution of fundraising events including the annual Friends of Sheen lunch and Jazz benefit as appropriate
• Work closely with corporate sponsors to fulfill agreements and requests for tickets, branding and special events
- Strategize with Sr. Development Counsel to develop and execute comprehensive programs to recruit, steward and retain members
- Engage with members to improve their experience at The Sheen Center through communications, personal contact and various activities
• Working with Sheen staff, ensure that donor and patron records are maintained accurately
• Utilize the Ovation (and eventually Raiser’s Edge) system to maximize its CRM capabilities
• Develop and write donor acknowledgements, funder reports, donor recognition and cultivation materials
- Research prospect donors utilizing on-line resources such as I-Wave and Donor Search. Work with Sr. Development Counsel to develop and maintain updated donor profiles.
Qualifications and Attributes
- A passion for the mission and work of Sheen
- A proven track record in managing fundraising events is preferred, preferably with specific experience in arts and culture.
- Excellent administrative skills including experience with donor management programs, CRM systems, and Microsoft Office
- Excellent writing and proof reading skills
- Superb interpersonal skills and the ability to interact discretely and appropriately with professional artists and other industry professionals as appropriate.
- The appropriate candidate will be diligent, tireless, passionate about the cause, and able to build and articulate a compelling case for support to a diverse group of donors and prospects.
- The ability to work effectively and collegially with other Sheen staff, Board members, patrons, and supporters.
- High degree of comfort working with various publics including donors, members and corporate sponsors and representing The Sheen Center at public occasions as appropriate
- The desire, ability, and willingness to roll up his/her sleeves and get the job done, often with limited resources
- Ability to maintain confidentiality when dealing with prospect, donor and member information is a MUST
- A college degree in a relevant field is desired and some experience in each area of responsibility is preferred.
The Sheen Center is a diverse, interesting, casual, and vibrant work environment that is brimming with activity day and night, up to seven days a week. There is a steady stream of artists, musicians, speakers, patrons, fans, and supporters who create an intense, yet fascinating, environment.
Start date: September 2018
Compensation: Competitive salary with full benefits
To apply for this position email and submit the following:
- Cover letter detailing your interest in this position at The Sheen Center including salary requirements
- Two writing samples
The Archbishop Fulton J. Sheen Center, Inc. is an Equal Opportunity Employer. Employment is based upon personal capabilities and qualifications without discrimination based on race, color, religion, creed, sex, sexual orientation, national origin, age, disability, marital status, veteran status, citizenship status, or any other protected characteristic as established by law.
No phone calls please.