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Administrative Assistant to the Regional Superintendent of the Manhattan Region – Archdiocese of New York Dept. of Education
Jobs / Sep 29, 2021
Archdiocese of New York
Administrative Assistant to the Regional Superintendent of the Manhattan Region
September 2021
Position Purpose:
Reporting to the Regional Superintendent of the Manhattan Region, position provides all executive level administrative support to the Regional Superintendent.
Executive Administrative Support:
- Ensure the organized, effective, and efficient completion of tasks of the Manhattan Regional Office.
- Completes a broad variety of administrative tasks for the Regional Superintendent, including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondences that are sometimes confidential.
- Oversee and manage all communications including coordination of Regional Superintendent’s phone lines; screen phone calls and visitors
- Communicates directly, and on behalf of the Regional Superintendent, with principal, board members, donors, staff, and others, on matters related to Region’s programmatic initiatives.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Regional Superintendent, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Provides a bridge for smooth communication between the Regional Superintendent’s office and internal departments of the Archdiocese of New York Office of Catholic Education; demonstrating leadership to maintain credibility, trust and support with senior staff.
- Works closely and effectively with the Regional Superintendent to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
- Provides leadership to build relationships crucial to the success of the Regional office, and manages a variety of special projects for the Regional Superintendent, some of which may have organizational impact.
- Maintain and monitor Regional Social Media in coordination with Regional Superintendent and DOE
- Oversee general office supplies, including the coordination of orders as needed
- Complete other special projects and duties, as assigned
Required Skills:
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Strong interpersonal skills and the ability to build relationships with stakeholders, including principals, staff, board members, external partners and donors.
- Expert level written and verbal communication skills.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- Proven flexible working style; with ability to work independently or as part of a team, carrying out multiple and diverse tasks concurrently.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
- Forward looking thinker, who actively seeks opportunities and proposes solutions
Education and Experience Requirements:
- Bachelor’s degree required
- Four years similar senior-level administrative work experience.
- Proficient in Microsoft Office (Word, Excel and PowerPoint); Outlook; Google Apps including Drive, Doc and Sheets; Adobe Acrobat etc.
- Excellent oral and written communication skills.
- Courteous and professional communications style with all internal employees and external contacts.
Interested candidates should send a cover letter and resume to: Candace.Sinclair@archny.org