Archdiocese of New York Finance Office
Director of Accounting – Fundraising and Ancillary Entities
Archdiocese of New York
ENVIRONMENT
The Archdiocese of New York provides services, grants and subsidies to support certain parishes and schools within the Roman Catholic Archdiocese of New York. There are several entities within the Archdiocese of New York which are primarily focused on fundraising, including the Alfred E. Smith Memorial Foundation (AES), as well as other ancillary entities, including the Archbishop Fulton J. Sheen Center (Sheen Center) and the New York Catholic Foundation (NYCF).
PURPOSE
This position assists the Chief Accounting Officer (CAO) of the Archdiocese of New York in the management, planning, and coordination of the financial operations and functions of the entities, as noted above. The Director of Accounting needs to insure the collection, preparation and distribution of financial information to authorized personnel, monitor the activities of the functional areas under the responsibility of the CAO as directed and provide back-up managerial support as needed.
RESPONSIBILITIES
- Work closely with the CAO to produce timely and accurate reporting of financial books, utilizing all available methods for processing financial activity in the Lawson Financial System, as well as other financial applications.
- Provide oversight over month-end close process ensuring that journal entries are properly and timely posted to the general ledger and that transactions are recorded in accordance with GAAP.
- Provide oversight and direction to accountants responsible for monthly reconciliations and analyses.
- Responsible for the review of monthly financial management reports for the entities and prepare periodic budget variance analysis and financial forecasts to be used by the entity constituents.
- Prepare board packages and financial information for presentation at board meetings.
- Work closely with the CAO and entity accountants to adopt new accounting pronouncements, as applicable.
- Main liaison with the external auditors for the entities (as noted above) annual audits. Responsible for management and preparation of these entity financial statements and related footnote disclosures.
- Prepare monthly financial reporting and analysis of the New York State Catholic Health Plan and related annual filings (i.e. audit and 990).
- Ensure the collection, preparation and distribution of financial information to authorized personnel.
- Collaborate with members of the Archdiocesan Finance team in the development and reporting of relevant financial and operational information and ad hoc projects as requested by management.
- Provide assistance in the designing and implementation of financial policies, procedures and controls.
- Complete special projects, as assigned by the CAO and the Chief Financial Officer (CFO).
- Provide financial support and guidance to the various fundraising and ancillary entities.
EDUCATION AND QUALIFICATIONS
- BS in Accounting, a minimum of 4+ years experience in public accounting, and 5+ years accounting experience in a not-for-profit institution. CPA mandatory.
- Proven communications skills, both orally and in preparing written financial reports.
- Proficient in Microsoft Excel and Word, experience with Lawson Financial System a plus.
- Ability to work in a fast-paced and results-oriented environment.
- Ability to multi-task, be detail and deadline oriented and highly organized.
- Quick learner, creative, self-starter with good judgment and high energy.
- Strong interpersonal skills.
Interested candidates should send a cover letter and resume to: Sheila.Sheldon@archny.org
GLOBAL REGIONAL SCHOOL SYSTEM
FINANCE AND ACCOUNTING SERVICES UNIT
Part-time Administrative Support Staff
Job Description
The Archdiocese of New York has reorganized 59 of its elementary schools into a Global Regional School System (GRSS), with nine geographic school regions. Each one has a local, centralized business office that supports 9-15 schools. The entire GRSS is supported by the Global Regional School System Treasury Operations, which is responsible for the collection, processing, recording, transfer, outflow and reporting of all funds within the regional school system. The GRSS Finance and Accounting Services team works closely with school principals to provide direct financial administrative support.
Reporting to the Accounting Supervisor, the Administrative Support Staff will work closely with the Accounting Coordinators to ensure proper workflow and organization at the regional offices.
Responsibilities and Duties
The Administrative Support Staff will assist the Accounting Coordinators and Accounting Supervisor with administrative tasks, including:
- Assist the Accounting Coordinators in processing vendor invoices ,consolidated bills, and maintain accounts payable files.
- Assist the Accounting Coordinators with recording school level bank deposits .
- Assist with reconciling credit card transactions.
- Copy, scan, file and upload supporting documentation to the shared drives.
- Follow-up with the schools and/or vendors for any missing supporting documentation.
- Complete and assist in other tasks as directed by the Accounting Supervisor.
- Perform duties of the accounting coordinators as needed.
- Flexible to travel between regional offices as needed.
Qualifications
- Minimum 1 year experience in office support role is preferred.
- Ability to multi-task, be organized and detail-oriented.
- Strong oral and written communication skills.
- Strong interpersonal skills.
- Be able to work in a team environment to assist in carrying out the overall function of the regional office.
- Ability to work in a fast-paced, results oriented, web-based environment.
- Proficient in Microsoft Windows, Word, Excel and Outlook.
- Experience with Financial Edge NXT a plus.
Interested candidates should send a cover letter and resume to: Margaret.Broughal@archny.org
Archdiocese of New York
Regional Instructional Specialist
November 2021
QUALIFICATIONS:
Valid teaching certificate
Master’s degree preferred
Experience working with the EngageNY curriculum preferred
Experience teaching in a technology-enriched environment
Evidence of professional growth
Strong references from current administrator
Minimum of 5 years successful teaching experience
Experienced successful classroom management
Successful use of instructional strategies with diverse student populations
Experience delivering professional development
REPORTS TO: Regional District Superintendent (supervision and evaluation)
Receives administrative direction from the Associate Superintendent for Curriculum and Staff
development
JOB GOAL: The instructional specialist will provide ongoing development of the instructional programs within the assigned school region and their schools to improve teachers’ instructional practices that increase student learning. The instructional specialist also works collaboratively with the principal.
PRIMARY DUTIES: Duties may include, but are not limited to, the following:
- works collaboratively with other instructional specialists and theAssociate Superintendent for curriculum/staff development to ensure consistency throughout the region
- consults with the regional superintendent and principals to assess instructional needs
- works with principals and teachers to improve the instructional program at the assigned schools
- determines a base line of current practice and continuous improvement
- communicates the core belief that all students can learn and sets high expectations
- is knowledgeable of research based best practices and the successful implementation of these practices
- develops and implements new and promising practices and/or programs.
- disaggregates, analyzes, and interprets test data, and then assists in its interpretation to determine instructional needs and school improvement
- differentiates support to school staff based on student data and knowledge of research and best practices; offers and uses a repertoire of strategies that address the goal that all students can achieve at high levels, regardless of race/ethnicity, gender, socioeconomic status, or other factors of diversity
- helps to plan, conduct and/or facilitate meetings or workshops
- organizes and disseminates quality instructional methods and materials and duties such as demonstration teaching, and team teaching that would encourage or allow collaboration among staff members.
- Effectively teaches adults, in both a group and individual setting, understands and communicates the implications of the changes needed in today’s Catholic education system.
- keeps abreast of and interprets to the staff, current research, curriculum development, and instructional strategies.
- models the integration of technology in all curriculum areas.
- performs other duties as assigned which relate to the instructional area of expertise.
OTHER:
Gains cooperation through discussion and persuasion.
Communicates effectively, both orally and in writing.
Establishes and maintains cooperative working relationships with those contacted during the course of work.
To meet the job requirements, potential instructional specialist will need:
Data analysis skills to:
analyze and interpret data
make suggestions for improving the performance described by the data
Leadership skills to:
Work with the principals and other leaders at each site
Promote confidence in those who will implement the suggestions developed from the data
Create a change process (change is a process, not an event)
Organizational skills to:
Develop strategies and calendar to accomplish pivot points
Set and reach benchmark dates/progress
Use assessment strategies that go beyond pencil and paper and standardized tests
Communication skills to:
Elicit perceptions of teachers re: needs analysis
Promote a sense of staff efficacy about the “do-ability” of the improvement plan (and staff role in accomplishing the plan)
Promote collaboration and collegiality among teachers and leaders
Develop a method for regional agreement for improvement topics (Professional Learning Communities)
Curriculum development skills to:
Promote understanding of the core curriculum
Provide direction for staff developing its expertise in applying the core
Use high yield strategies
Evaluation skills to:
Monitor transfer of skills from presentations to classroom
Provide (use) rubrics to examine progress
COMPETITIVE SALARY AND COMPREHENSIVE BENEFITS
Interested candidates should send a cover letter and resume to: Ray.Vitiello@archny.org
ARCHDIOCESE OF NEW YORK
Development Office
Development Administrator – Gift Processing
Primary Responsibility: Manage and execute all aspects of the Development Office’s gift processing and acknowledgements.
Direct Supervisor: Operations Manager
Responsibilities:
- Assist with the daily mail processing for all campaigns, except Al Smith, including distributing the mail and reviewing returned mail with the appropriate parties
- Perform prompt and accurate daily gift processing across all divisions of the development department coming mainly through mail, checks, cash, as well as credit cards, phones and alternative gifts
- Collaborate with the Donor Data Center in the resolution of problematic gift processing or account management issues (i.e. bounce backs, in-pews)
- Own the implementation of gift processing guidelines and procedures (i.e. CASA, R&R, SJS SJV, AES, SPC, etc.)
- In collaboration with major campaign leadership, draft and edit acknowledgement letter templates to ensure they are accurate and on message
- Prepare as requested tax receipt letters, acknowledgement letters, and general follow-up for major campaigns
- Manage all gift-related emails and phone calls in a friendly and efficient way
- Assist in the coordination of campaign mailings and operations
- Back up for Operational and Administrative activities
- Special projects as needed
Standards of Performance:
- Implement and maintain a clear and efficient pledge processing system
- Provide the highest level of customer service to pastors and donors
Required Education, Experience, and Skills:
- Bachelor’s degree
- Excellent writing and communications skills
- Proficiency in Microsoft Word, Excel, PowerPoint, and Raiser’s Edge
- The ability to find solutions and respond clearly to complex inquiries
- Organized and self-motivated with impeccable attention to detail
- Maintain composure in dealing with a high volume of pledges and donor communication
- Mission-driven with a team-player mentality
- Adept at working collaboratively with colleagues across departments
- Ability to take on added responsibility as it is presented
- Spanish-speaking preferred
- A passion for the Catholic Church and a deep understanding of Catholic culture
Interested candidates should send a cover letter and resume to: Paul.Rodriguez@archny.org
ARCHDIOCESE OF NEW YORK
Real Estate Services
Senior Associate
October 2021
Overview
The Senior Associate Role will support the development and implementation of real estate strategy to align archdiocesan priorities and mission while optimizing property use and value. This includes negotiating land and building sales, lease documents, operating agreements as well as managing the needs of the existing portfolio. This role works within a small group of dedicated real estate professionals and reports directly to the Director of Real Estate. The team is responsible for all matters related to the ownership of over 1,500 buildings and land parcels.
Responsibilities
The role’s primary responsibility is to assist parishes and other archdiocesan entities with their real estate related needs, including the following:
- Collaborate with parish leadership, taking direction from the pastor, and other Church entities to define and implement a strategy to optimize the value of their properties while meeting broader parish objectives.
- Negotiate and structure acquisitions and dispositions of property, prepare due diligence materials, and prepare written materials needed to obtain all required authorizations.
- Negotiate and structure new leases and lease renewals, assessing them to ensure competitiveness with the local market
- Support portfolio management by establishing and/or maintaining of portfolio-related data, including
- Maintaining an active database of all properties, leases, and opportunities for reuse
- Monitoring tenant compliance with leases, and engaging with tenants and parish leadership to resolve conflicts
- Build and maintain detailed knowledge of real estate market values and trends
- Ensure project and department milestones are met and meet budget expectations
- Establish and maintain relationships with real estate professionals knowledgeable about the leasing and sales markets in the various geographic markets in the archdiocese.
- Support the development of strategic plans to guide the leverage real estate initiatives.
- Draft succinct reports and analysis of deal opportunities and status for senior leadership.
Qualifications
- 6+ years of relevant commercial real estate or similar experience.
- Knowledge of commercial real estate practices, including general understanding of deal flows, zoning, appraisals, public process, and environmental review, survey, and title
- Demonstrated commercial real estate transaction and negotiation experience.
- Ability to independently operate and self-motivate to problem solve.
- Strong interpersonal skills with ability to build and maintain relationships
- Strong project management, multitasking, and organization skills.
- Ability to communicate effectively through written materials.
- Degree in Business, Real Estate, Law, Urban Planning or related business preferred.
- Experience in commercial brokerage, investment sales, commercial fit out or relocation, and other relevant expertise will be useful
- Proficient with MS Office Suite.
Salary commensurate with experience.
Please send resume and cover letter to: Courtney.McMahon@archny.org