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Institutional Commodity Services (ICS)
Job Description: Purchase Order Coordinator
Position Description: Institutional Commodity Services (ICS) is the central purchasing office for parishes, schools and Catholic institutions in the Greater New York area. Founded and headquartered in the Archdiocese of New York, it also serves the Archdiocese of Newark and the Dioceses of Albany, Bridgeport, Brooklyn and Camden.
The Purchase Order Coordinator is responsible to administer the ICS purchase order process, and assist with sales reporting and analysis. The Purchase Order Coordinator reports to the Director of Accounting.
Key Responsibilities:
- Maintain accurate purchase order database, including general ledger coding, product cost, sale price and margin.
- Process approved purchase orders through Lawson accounting system.
- Review, track and follow-up on all orders from receipt through delivery.
- Issue daily sales flash and monthly sales trend reports.
- Adhere to Archdiocesan financial policies and practices; identify process improvement opportunities.
Collaboration:
- Work with sales reps and accounting team to support departmental initiatives and resolve issues.
- Provide information for year-end audit and record-keeping.
- Assist Director of Accounting and Executive Director on special projects, as directed.
Qualifications:
- Associate’s Degree or three years experience in purchase order maintenance or sales reporting
- Well-organized, with strong project management skills and ability to multi-task, set priorities and meet deadlines
- Excellent math and communication skills
- Excellent computer skills, especially Excel. Lawson experience preferred.
- Working knowledge of Catholic church structure and organization helpful
The Superintendent of Schools Office is looking for an Instructional Specialist – Dutchess/Northern Westchester Region.
Interested candidates should send a cover letter and resume to:
REGIONAL INSTRUCTIONAL SPECIALIST JOB DESCRIPTION
QUALIFICATIONS:
Valid teaching certificate
Master’s degree preferred
Experience working with the EngageNY curriculum preferred
Experience teaching in a technology-enriched environment
Evidence of professional growth
Strong references from current administrator
Minimum of 5 years successful teaching experience
Experienced successful classroom management
Successful use of instructional strategies with diverse student populations
Experience delivering professional development
REPORTS TO:
Regional District Superintendent (supervision and evaluation)
Receives administrative direction from the Associate Superintendent for Curriculum and Staff
development
JOB GOAL: The instructional specialist will provide ongoing development of the instructional programs within the assigned school region and their schools to improve teachers’ instructional practices that increase student learning. The instructional specialist also works collaboratively with the principal.
PRIMARY DUTIES:
Duties may include, but are not limited to, the following:
- works collaboratively with other instructional specialists and theAssociate Superintendent for curriculum/staff development to ensure consistency throughout the region
- consults with the regional superintendent and principals to assess instructional needs
- works with principals and teachers to improve the instructional program at the assigned schools
- determines a base line of current practice and continuous improvement
- communicates the core belief that all students can learn and sets high expectations
- is knowledgeable of research based best practices and the successful implementation of these practices
- develops and implements new and promising practices and/or programs.
- disaggregates, analyzes, and interprets test data, and then assists in its interpretation to determine instructional needs and school improvement
- differentiates support to school staff based on student data and knowledge of research and best practices; offers and uses a repertoire of strategies that address the goal that all students can achieve at high levels, regardless of race/ethnicity, gender, socioeconomic status, or other factors of diversity
- helps to plan, conduct and/or facilitate meetings or workshops
- organizes and disseminates quality instructional methods and materials and duties such as demonstration teaching, and team teaching that would encourage or allow collaboration among staff members.
- Effectively teaches adults, in both a group and individual setting, understands and communicates the implications of the changes needed in today’s Catholic education system.
- keeps abreast of and interprets to the staff, current research, curriculum development, and instructional strategies.
- models the integration of technology in all curriculum areas.
- performs other duties as assigned which relate to the instructional area of expertise.
OTHER:
Gains cooperation through discussion and persuasion.
Communicates effectively, both orally and in writing.
Establishes and maintains cooperative working relationships with those contacted during the course of work.
To meet the job requirements, potential instructional specialist will need:
Data analysis skills to:
- analyze and interpret data
- make suggestions for improving the performance described by the data
Leadership skills to:
- Work with the principals and other leaders at each site
- Promote confidence in those who will implement the suggestions developed from the data
- Create a change process (change is a process, not an event)
Organizational skills to:
Develop strategies and calendar to accomplish pivot points
- Set and reach benchmark dates/progress
- Use assessment strategies that go beyond pencil and paper and standardized tests
Communication skills to:
Elicit perceptions of teachers re: needs analysis
Promote a sense of staff efficacy about the “do-ability” of the improvement plan (and staff role in accomplishing the plan)
- Promote collaboration and collegiality among teachers and leaders
- Develop a method for regional agreement for improvement topics (Professional Learning Communities)
Curriculum development skills to:
- Promote understanding of the core curriculum
- Provide direction for staff developing its expertise in applying the core
- Use high yield strategies
Evaluation skills to:
- Monitor transfer of skills from presentations to classroom
- Provide (use) rubrics to examine progress
COMPETITIVE SALARY AND COMPREHENSIVE BENEFITS
Interested applicants should send a cover letter and resume to Dr. Betsy Okello, Associate Superintendent of Curriculum and Staff Development at betsy.okello@archny.org