The GRSS Human Resources Office is looking for a Human Resources Coordinator for Manhattan Region
The job description is attached.
Interested candidates should send a cover letter and resume to:
Archdiocese of New York
Global Regional School System
Human Resources
GRSS – Regional Human Resources Coordinator
Purpose:
Position reports to the GRSS Director of Human Resources. The Human Resources Coordinator will assist in the day to day Human Resources activities for the assigned regions.
Summary of Responsibilities:
- In their region(s) of responsibility, advise and assist in the HR functions of salary and benefits data entry, HR Online (Paychex) payroll processing of all new hires, terminations, changes to employee’s records, conduct on boarding & orientation of ALL new employees.
- Liaison between Regional Superintendents, Business Managers, Treasury Supervisors, Accounting Coordinators and Principals.
- Communicates with the Director of Human Resources & HR Department for direction in resolving all issues relating to bargaining and non-bargaining employees.
Performance Standards:
- Generate new & maintain employee records in HR Online and Payroll Preview for assigned schools in areas such as compensation, benefits: Medical, Life, Supp. Life, FSA, Commuter, STD, LTD, and AD&D, 403(B).
- Coordinates new hire on-boarding as it relates to payroll, employee benefits and conducting new hire orientations.
- Process employee terminations in accordance with established procedure.
- Responds to questions, concerns or issues from employees, Regional Superintendents, Business Managers, Treasury Supervisors, Accounting Coordinators and Principals via email, phone or a combination thereof.
- Responds to questions, concerns or issues from employees, Regional Superintendents, Business Managers, Treasury Supervisors, Accounting Coordinators and Principals via email, phone or a combination thereof
- Ensure proper completion of required documents for leaves of absences, to include Workers Compensation, Short Term Disability (STD) and Long Term Disability (LTD), Family and Medical Leave (FMLA) as well as all related correspondence.
- Develop and produce reports and analyses, as required utilizing Excel spreadsheet formats.
- Special projects and other duties as assigned.
Education and Experience:
- Bachelor’s Degree in Business Administration or related Field
- 2-3 Years’ experience in Human Resources including direct contact with employees and management.
- Experience in interpreting & working with union contracts a plus.
- Proficiency in Microsoft Office (Strong to Advanced knowledge or Word, Excel and Outlook).
- Bi-Lingual Spanish a plus.
- Valid Driver’s License required.
Personal Characteristics:
- Ability to work independently between field offices.
- Self-starter; Results driven
- Excellent verbal and written communication skills.
- Excellent prioritization, organizational and follow-up skills.
- Ability to multitask and perform in a high volume environment.
- Ability to articulate and document employee relations situations.
St. Joseph’s Seminary is looking for a Life Guard
The job description is attached.
Interested candidates should send a cover letter and resume to:
The Archdiocese of New York
St. Joseph’s Seminary & College
August 2019
Position Title: Lifeguard
Location: Cardinal Spellman Recreation Building
Work Hours: Monday – Friday 1pm to 7pm.
Summary of Position:
- Responsible for the safety of all swimmers.
- Keeps a record of any accidents that happen in the swimming area.
- Keeps a log book on the pool chemicals.
- Opens and locks pool each day.
- Teaches and aids swimmers if needed.
- Without lifeguard pool will not open by state law.
The Enrollment Office is looking for a Marketing Coordinator
The job description is attached.
Interested candidates should send a cover letter and resume to:
JOB GOAL:
Marketing Coordinator will work with the Director of Marketing/Advertising, the Director of Enrollment Management and colleagues within the Office of the Superintendent of Schools in the Archdiocese of New York to manage, maintain and enhance marketing, advertising and customer relationship management.
The Marketing Coordinator t will take on a variety of tasks that allow for the successful completion of planned marketing programs. The successful candidate will perform assist in the development of marketing collateral, track existing marketing campaigns and assist in the development of reports on results.
The successful candidate for this role will also be responsible for handling correspondence with clients and communicating with other departments within the company to keep marketing campaigns on track.
The Marketing Coordinator will be responsible for developing, implementing, and overseeing all campaign set-ups, lead data entry, lead forwarding and lead conversion results tracking relating to family and community engagement initiatives within the Archdiocese of New York. In addition, this individual will help the Director of Enrollment Management to establish all the unique ID numbers, so that each lead at the child, parent/guardian and family can be tracked through the system.
The Marketing Coordinator will work with the goals of helping the Region’s Directors of Enrollment boost both enrollment and student achievement through effective lead management and conversion.
REPORTS TO: Director of Marketing/Director of Enrolment Management
PRIMARY DUTIES: The Marketing Coordinator will be primarily responsible for:
- Managing the Region’s salesforce database, including adding to and maintaining all records contained in the salesforce Customer Relationship Management (CRM) database; identifying and eliminating duplicates within the CRM system on at least a semi-annual basis; and certifying the overall accuracy of the data through matching counts of children, parents/guardians and families across related systems.
- Setting up new enrollment campaigns each year, as required by the Director of Enrollment Management, for the purposes of conducting Kindergarten Readiness outreach efforts to parents of current UPK students and building enrollment for grades K-8 across all Regional Schools in the Archdiocese of New York.
- Supporting various marketing efforts conducted by the office of the Director of Enrollment Management, including:
- Coordinating the lead flow to/from AnswerNet, the vendor currently assigned to setting up school visits during the TOURING TUESDAY campaigns and at other times;
- Coordinating the posting of all important/relevant press releases and/or other public relations material to the Superintendent’s YouTube and Facebook pages and monitoring the results from those postings;
- Managing the annual update process for the School Finder database housed on buildboldfutures.org, ensuring that school listings are all correct on the website;
- Making other tactical changes to the Superintendent’s website as required for ongoing marketing activities conducted by the Office of the Director of Enrollment Management; and
- Continuing to update all of the marketing tracking systems used to measure total leads generated, number of TOURING TUESDAY visits booked/made; and number of applications/enrollments completed through the salesforce lead process.
- Serving as the primary liaison between the Department of Education in the Archdiocese of New York and salesforce representatives, to ensure that all system defects and opportunities for system improvements are identified and addressed promptly.
- Assist the Director of Marketing in working with our outside agency to develop marketing campaigns, Copy editing, as well as review and editing of graphics and photography. Ensure that work meets deadlines and meets specifications of internal and external stakeholders.
- Prepare letters and emails to clients in response to questions or to provide clarification on an ongoing project. Utilizing our CRM and enrollment software, select audiences, prepare and edit targeted communications and track results. Suggest ways to improve these campaigns..
Qualifications:
- Understanding of CRM software, including how to start and manage campaigns, enter and maintain data, and how to manage the process of eliminating duplicate records and bad records and emails from the database.
- Understanding of and interest in marketing and social media.
- Ability to continually check the quality and accuracy of the data housed in the salesforce CRM system, to spot data inconsistencies between salesforce and the other systems in use by the Department of Education in the Archdiocese of New York (TADs, SMART Tuition, Cornerstone).
- Bachelor’s degree required; Master’s degree desirable
- Ability to think critically, problem-solve, take initiative, handle multiple projects simultaneously, and efficiently meet deadlines
- Organized and effective, with strong attention to detail and the ability to prioritize multiple tasks with minimal supervision; good communication, writing, and presentation skills; knowledge and experience with Microsoft Office Suite required. Strong work ethic with a high degree of professionalism
- Excellent interpersonal skills to work effectively with a diverse group of people, including parents, students, principals, Superintendent’s Central Office staff, Marketing and Communications staff, and other members of local communities
APPLY: Applicants should send a resume and cover letter to hr@nrinstitute.org, subject line: “Office Assistant.” The cover letter should explain how your skills, experience, and future goals relate to the position and organization.
Office Assistant
NRI is seeking an Office Assistant, who will be responsible for assisting office operations and management. Applicants should be self-starters who can anticipate the needs of a busy office and who enjoy working in a professional, fast-paced environment. The Office Assistant will report to the Vice President of Finance and Operations. This position will be based at NRI’s headquarters in New York City and key responsibilities include:
- Serving as office liaison at front desk, cordially receiving guests, managing security check-in;
- Coordinating schedules for conference rooms and appointments for key personnel, managing office maintenance appointments;
- Providing professional communication answering main phone lines: screening appropriately, as well as answering questions and addressing complaints;
- Assisting with general office upkeep: maintaining reception, pantry, conference rooms, and communal spaces, managing the ordering and budget for office supplies;
- Assisting with the coordination of meetings and events: ordering business meals, preparing materials, and set-up and clean-up for in-office corporate meetings, events, and evening receptions;
- Assisting with the performance of various executive, managerial, and administrative tasks, such as database maintenance, data entry, and mailings.
QUALIFICATIONS: The Office Assistant should ideally have completed a bachelor’s degree and have at least two years prior office experience. Ideal candidates will demonstrate professionalism, excellent communication, organizational, time management, and multi-tasking skills, and a strong attention to detail. Living in New York City or close proximity is desirable due to the work requirements. The Office Assistant must have facility with basic computer software programs.
COMPENSATION: Competitive salary commensurate with experience.
The Development Office is looking for a Director of Major Campaigns & Operations
The job description is attached.
Interested candidates should send a cover letter and resume to:
Archdiocese of New York
Development Office
Director of Major Campaigns and Operations
Mission Statement: In service to God, the Development Office of the Archdiocese of New York seeks to build a culture of generosity inspired by our Lord’s own model of self-gift.
Through fundraising and stewardship, the Development Office cultivates long-lasting relationships with priests, parishioners, and lay leaders to ensure the financial stability of our Church in New York and to bear witness to Christ’s eternal message of charity.
Primary Responsibility: The Director of Major Campaigns and Operations assists the Executive Director of Development by overseeing all operations of the department and ensuring the appropriate planning and execution of all major diocesan campaigns
Professional Level: At least 5-10 years experience in fundraising and/or management-operations.
Direct Supervisor: Executive Director of Development
Responsibilities:
- Plan and oversee the next $300 million diocesan-wide capital campaign planned for 2021/2022.
- Oversee pledge redemption efforts for the Capital Campaign
- Oversee and implement all extraordinary parish fundraising campaigns
- Own data analytics and regular reporting and oversee the liaison between the Development Office and Donor Database Office
- Manage 2-3 direct reports (Senior Manager, Operations Manager, Donor Database Associate)
- Accompany campaign managers in the field as needed to provide support and guidance
- Successfully manage and mentor operations team to match budget plans
- Provide real time analysis and projections of campaign progress to the Executive Director
- Coordinate with the Director of the Cardinal’s Annual Stewardship Appeal to execute CASA operations
- Special projects as needed
Standards of Performance:
- Achieve 85-90% of pledge redemption
- Produce next capital campaign plan that will achieve $300 million.
- Facilitate fundraising activities across all major campaigns
- Ensure 295 parishes are equipped with fundraising tools to meet their goals
- Create and produce reports on Key Performance Indicators for campaigns department-wide
- Ensure the timely completion and accuracy of assigned projects, including mailings, gift processing, pledge redemption, acknowledgements, and database management.
- Ability to collaborate with clergy, upper management, parish leaders, and volunteers
Position Requirements:
- Bachelor’s degree required; Master’s preferred
- Advanced knowledge of Excel, Razor’s Edge, and Access.
Personal Characteristics:
- Excellent written and oral communication skills
- Possess initiative to constantly seek ways to improve fundraising results within budget parameters
- Quick-paced, reliable professional who is respectful of the traditions and mission of the archdiocese
- Ability to take on added responsibility as it is presented