The Tuition Management Office is looking for a Tuition Collection Specialist.
The job description is attached.
Interested candidates should send a cover letter and resume to:
Tuition Collection Specialist
Direct Supervisor: Director of Tuition Management
Primary Responsibility: Tuition Collection Specialist will manage the (past due) tuition collection efforts for the previous school year/s for all withdrawn students, as well as proactively support tuition collection from active families in the current school year. This will include, but may not be limited to:
- Actively addressing the past due balances in completed school years for all withdrawn students; attempt to collect and/or recommend accounts to be sent to collections. Provide all necessary support and documentation to collections agency. Update SMART accounts with collections status.
- Supporting Principals and Regional Finance Managers (RFMs) with the collection of the current school year tuition; provide all necessary reporting; assist in creating payment plans; consolidate multi-year balances; update SMART as required.
- On a case by case basis and in collaboration with the Director of Tuition Management, Principal and RFM, taking responsibility for specific accounts with excessive past due balances.
- Participate in monthly delinquency calls with Treasury and RFMs.
- Provide delinquency updates at management meetings as requested (e.g., RFM Meeting, GRSS Meeting, etc.).
- Continuous review of Zero Payment Report, Multi-Failed Payment Report and Multi-Year Aging reports to highlight concerns and problem accounts to Principals, Regional Finance Managers, and Regional Superintendents.
- Manage transition of outstanding balances from the current school year to the new school year for returning families; attempt to collect outstanding balances from withdrawn and non-returning families; make recommendations for collections as necessary.
- Develop a delinquent tuition calendar and process which can be easily adopted by principals and school administrative staff; update and provide communication templates. Attend Principal Meetings as needed to share best practices and answer questions.
- Investigate opportunities to leverage SMART Tuition’s current collection process and functionality to achieve better collection outcomes.
Performance Standards:
- Reduce the 17-18 past due balances of withdrawn families by 25%.
- Ensure 100% of the 18-19 past due balances for returning families are consolidated into 19-20 tuition accounts (per Superintendent’s policy).
Position Requirements:
- Education: Bachelor’s degree required
- Experience: Minimum of five years of experience in debt collection
- Strong working knowledge of Microsoft Office suite
- Excellent organizational skills, verbal and written communication skills
- Proven conflict resolution skills
- Ability to generate creative solutions
- Attention to detail, commitment to achieving goals, and a high level of initiative and energy
- Ability to build consensus with all stakeholders, and balance multiple concurrent priorities.
- Ability to work independently and as part of a team, as the position necessitates
The Parish Finance Office is looking for an Associate Director of Parish Finance.
The job description is attached.
Interested candidates should send a cover letter and resume to:
Archdioceses of New York
Associate Director of Parish Finance
Position Description
Reporting to the Director of Parish Finance, the Associate Director of Parish Finance is responsible for overseeing and supporting the Financial and Administrative operations of the parishes and schools within the Deanery. The position will also serve as a liaison for these parishes and parish schools to the Archdiocesan Finance Office. Position also has a reporting line to the Director of Parish Training/Reporting.
Identify, develop, and coordinate resources to assist pastors and administrators in financial reporting and operations. Troubleshoot and resolve issues and/or refer the pastors and administrators to the appropriate resources. Ensure accurate monthly recording and reporting of financial information on the ConnectNow Accounting software.
Responsibilities and Duties
- Liaison with outside accountants, parish bookkeepers and secretaries within the deanery to assist the parishes in financial reporting and operations. Ensure that regular accountant and bookkeeping meetings are held at the parish.
- Ensure compliance with Archdiocesan financial and operational procedures.
- Visit parishes on a regular basis to meet with pastors and parish staff on financial and administrative matters.
- Ensure that all budgets and financial reports are collected and verify that the information is correct.
- Analyze parishes’ operating practices in the areas of record keeping and accounting, develop controls, and suggest revisions to established procedures.
- Communicate operating policies and procedures to the parishes within the deanery and serve as a representative for the Finance Office at the deanery meetings.
- Coordinate with the Archdiocesan Construction Management Consultant to establish and monitor preventive maintenance program for all buildings.
- Become thoroughly familiar with the parishes in the deanery and develop management, narrative, financial, and statistical reports for weekly submission to the Finance Office.
- Become certified in ParishSoft Accounting Software to ensure the complete and up-to-date recording of financial information.
- Maintain certification in the use of ParishSoft Accounting Software by working with a parish within their deanery and the Director of Parish Training/Reporting.
- Ensure that Parishes/Parish Schools pay their Consolidated Invoices as soon as possible. If they cannot, assist the Pastor/Principal through the IPF process.
- Support the Pastor through the IPF application process. Sign-off on the IPF application to ensure that the information is thorough and accurate.
- Assist the IPF board and sub-committee members as needed to complete the subvention approval process.
- Analyze parishes’ financial operations as part of the Request For Authorization (‘RFA’) process.
- Assist the Chancellor and Chief Financial Officer for any special projects.
Qualifications
- Must be a self-starter, possess leadership qualities. Possess the ability to work independently with minimal supervision.
- Demonstrate strong oral and written communication skills.
- Strong interpersonal skills.
- Proficient in the use of Microsoft Windows, Word and Excel systems.
- Bachelors Degree in Accounting or equivalent work experience.
The Office of Young Adult Outreach is looking for an Upper County Summer Intern.
The job description is attached.
Interested candidates should send a cover letter and resume to:
Archdiocese of New York
Office of Young Adult Outreach
1011 First Avenue, New York, NY 10022 Tel: (212) 371-1011 Ext. 3196
Fax: (212) 371-3382 www.catholicnyc.com
JOB DESCRIPTION
Position:
Part Time Paid Internship for the Upper Counties of the Office of Young Adult Outreach
Department:
Office of Young Adult Outreach
Mission:
The Young Adult Outreach Internship program is a great opportunity for a young adult to learn the ins and outs of Young Adult Ministry. Working with the largest Archdiocesan Young Adult Outreach program in the country, the intern will have the unique opportunity to help run events, strategize on evangelization, complete office work, and attend meetings.
Responsibilities:
- Perform all that is asked from the Director and Assistant Director of Young Adult Outreach.
- Perform all that is asked from Region 2 Coordinator.
- Attend and assist at various young adult events, requiring nights and weekends.
- Assist with the planning and implementation of various regional events, such as Dragon Boat Racing, monthly regional young adult Masses, and annual summer barbeque.
- Assist the office with the monthly Young Adult Mass at St. Patrick’s Cathedral.
- Typically assist the team with the Love & Responsibility Summer Series.
- Assist with the monthly service opportunities.
- Help to set up/take down all required young adult events.
- Prepare the weekly Catholic HV email blast.
- Greet all visitors who come to the Catholic HV Young Adult Office.
- Answer phone calls when necessary.
- Assist with office work, including putting together expense reports, making copies, filing, etc.
- Assisting with various tasks that come up.
Performance Standards:
- Represent the Archdiocese in a professional and positive manner.
- Implement all that is asked from the Director and Assistant Director of Office of Young Adult Outreach.
- Complete on time all assignments given by the Region 2 Coordinator.
- Attend at least one young adult event a week.
- Work part-time 22 hours a week, with not exceeding that time.
Requirements:
- Committed to live, and ability to articulate, the teachings of the Catholic Church.
- Good leadership experience and abilities.
- Ability to work independently, self-starter.
- Good social and interpersonal skills.
- Ability to be flexible and work well in a team.
- One year or more of college education required.
The Enrollment Office is looking for an Associate Director of Financial Assistance Operations.
The job description is attached.
Interested candidates should send a cover letter and resume to:
Catholic Schools of the Archdiocese of New York
Superintendent of Schools Office
Associate Director of Financial Assistance Operations
Overview: The Financial Assistance Processing Team, which is part of the Office of Enrollment Management, provides financial assistance to eligible families to attend Catholic schools in the Archdiocese of New York, which serves approximately 100 schools within Manhattan, the Bronx, Staten Island, and the Upper Counties.
Direct Supervisor: Director of Enrollment Management
Responsibilities:
- Work with IT staff/vendors in the development and improvement/automation for scholarship/financial aid
- Manage the scholarship and financial assistance processing staff
- Ensure vendor accurately processes scholarship/financial aid applications by reviewing multiple databases
- Maintain knowledge of internal scholarship/financial aid guidelines and procedures to evaluate and determine student eligibility
- Continue to develop and manage operational process and procedures to allow for timely, efficient and accurate awarding
- Maintain financial assistance budget and projections, providing reporting updates to Direct Supervisor as needed
- Create and maintain data dashboards
- Coordinate and award scholarship/financial aid to eligible recipients
- Assist other Financial Assistance Processing Team members with coordination of programmatic efforts
- Assist in communicating with families regarding applications and awards
- Answer calls and emails regarding scholarship awards
- Other projects and duties as assigned
Position Requirements:
- Bachelor’s degree required, preferably in business or financial services
- Previous supervisory experience preferred
- Experience with systems development efforts a plus
- Strong computer skills: proficiency using Microsoft Office software including Word, Excel, Outlook, and Access
- Knowledge of workflow processes, audit trails and back office financial services a plus
- Proficiency using databases and information management systems
Personal Characteristics:
- Strong work ethic
- Ability to work accurately and pay close attention to detail
- Excellent organizational, analytical, and interpersonal skills
- Ability to multi-task utilizing time management skills
- Articulate and highly motivated self-starter
- Ability to work independently and in a team environment
- Excellent presentation, verbal and written communication skills
The Department of Education is looking for a Student Services & Public Policy Associate.
The job description is attached.
Interested candidates should send a cover letter and resume to:
Superintendent of Schools Office – Archdiocese of New York
Thousands of committed Catholic educators in the Archdiocese of New York serve more than 71,000 students from Pre-K to twelfth grade in rural, urban and suburban settings throughout ten southern counties in New York State. Building on more than 200 years of inspiring students, over 200 Catholic schools offer an excellent, nurturing, values-centered education in a structured environment that helps children of all backgrounds realize their fullest potential as human beings.
Student Services & Public Policy Associate
This role presents an opportunity to learn about educational leadership, public policy and complex school programs at every level of government. The Superintendent of Schools Office is looking for someone who is an excellent communicator, eager to learn a new set of administrative skills, and can manage and prioritize multiple projects simultaneously. The ideal candidate will have strong writing abilities, capable of receiving complex information and formulating clear communications on behalf of others.
You Are:
- A reliable professional who can exercise sound judgment.
- Able to work effectively in an environment of complex relationships across multiple departments.
- Adept at planning and prioritizing work to meet deadlines aligned with organizational goals and understand the concept of scaling projects.
- Oriented strongly toward multi-tasking and can balance execution of multiple tasks and projects.
- Capable of carrying out directions to independently manage and complete projects both on short deadlines and long-term timelines.
- An effective communicator, capable of determining how best to reach different audiences and deliver those messages.
With Collaboration from the Associate Superintendent, you will:
- Assist in creating and maintaining both budgets and related tracking documentation for various office and governmental programs i.e. ESEA, Title funds, grant projects, immunizations, Smart Bond etc.
- Draft emails, forms, protocols and other correspondence to principals and other stakeholders and assist in monitoring the implementation of such directives.
- Assist in all aspects of implementing and monitoring the E-rate program, especially for regional schools.
- Proactively follow up with individuals in various levels of the Archdiocesan community, including principals, other Superintendent of Schools’ Office staff, boards, etc. to ensure important deadlines are met
- Prepare material for all meetings, maintain files, and organize materials for future meetings.
- Prepare minutes and circulate takeaways after meetings to all participants.
- Prepare PowerPoint presentations, Excel spreadsheets, and other documents and reports as needed for the effective operation of the office.
- Assist with the management of the Associate Superintendent’s frequently-changing calendar, including meeting times/locations.
- Proactively operate the workflow and responsibilities of various projects in the Superintendent of Schools’ Office.
- Learn about various programs that are provided to Catholic schools from various governmental and private entities.
- Read, review, & understand various policies/procedures, laws, and other documents from local, city, and state governments
- Other duties as assigned by the Associate Superintendent.
You Need:
- Bachelor’s Degree required, Master’s degree a plus
- 1-3 years of experience working directly for an individual in a leadership role, teaching, or comparable experience.
- Excellent information management, analytical, administrative and communication skills.
- Demonstrated ability to collaborate and work well on a team, providing assistance as needed.
- Ability to meet tight deadlines and balance multiple projects simultaneously.
- Proficiency with computers and technology including Microsoft Office Suite, especially Word, Excel, and PowerPoint, Google Tools, Adobe, etc.
- Knowledge of education management or schools (preferred).