Interested candidates should send a cover letter and resume to:
Early Childhood Operation Associate, Office of Early Childhood
Primary Responsibilities
- Office of Early Childhood
- Respond to telephone and communications from ADNY staff, principals, pastors, NYC DOE contacts with their Division of Early Childhood offices
- Assist Director of Early Childhood with meeting preparations, presentations, spreadsheets
- Create “Tip Sheets” for principals that breakdown different Early Childhood protocols and/or NYC DOE requirements
- Collect, organize and filter out resumes for Early Childhood, teachers, teacher assistants
- Draft emails and letters necessary for the Director of Early Childhood
- Maintain communication with outside Early Childhood vendors interested in setting-up meetings to discuss products/services
- Work with ADNY Marketing Department and development office to host “Community Fairs” within some of our Pre-K For All Schools
- Receive and fill out necessary paperwork for submission of invoices when received
- UPK Operations
- Prepare UPK Request for Proposal (RFP) applications for NYC and Counties
- Keep track of VENDEX and Renewal Contracts
- Work with applying and existing principals of Pre-K for All contracts in filling out and maintaining all necessary requirements given by NYC DOE and NYSED.
- Primary contact with NYC DOE and NYSED operations team and contracts and purchasing department to supply all necessary documents
- Collect, edit, finalize and organize all necessary UPK contract documents
- insurance paperwork
- budgets
- incorporation documents
- VENDEX questionnaires
- business forms
- final agreements
- Handle all Insurance paperwork and all licensing permits for contract registration for NYC and NYSED
- Maintain Article 43 Permits
- Turnkey NYC DOE announcements, deadlines, protocols and systems to ADNY principals and schools’ front office staff (i.e. meeting sign-ups, fingerprinting protocol, enrollment process)
- Attend all NYC DOE Operation and Enrollment meetings
- Maintain Relationships with variety of DOE Representatives
- Mayor’s Office
- DCP
- Special Education
- Transportation
- DECE Instructions
Position Requirements:
- Detail and Priority Oriented
- Expert proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
- Proficiency in Adobe Acrobat
- Excellent organizational, analytical, and interpersonal skills; with the ability to multi-task utilizing time management skills
- Ability to effectively communicate information via email and phone within our organization and schools as well as NYC Department of Education
- Assist in helping other office personnel with special projects when needed related to Early Childhood
- Other duties as assigned
- 9- 5 hours, must be able to stay late when there are deadlines. Occasional evening functions.
- Must be able to be my representative when I cannot be available
- Must be able to travel
- Bachelor’s degree required- Masters in Business preferred
Interested candidates should send a cover letter and resume to:
Early Childhood Instructional Associate, Office of Early Childhood
Primary Responsibilities
- Office of Early Childhood
Reports to Director of Early Childhood Education
Works cooperatively with Early Childhood Operation Associate and Administrative Assistant to run an effective Early Childhood department.
Works with Associate Superintendent of Curriculum and Curriculum Associate to create necessary Early Childhood assessment tools for grades Kindergarten through 2nd grade.
Corresponds with ADNY Principals regularly supporting their Early Childhood program.
Provides support to upper county schools with NYSED Early Childhood UPK contracts.
- UPK Operations
Works with and builds relationships with 17 local school districts to implement curriculum and best practices required for UPK/Pre-K For All program.
Conducts site visits to schools/principals in early childhood best practices and what is developmentally appropriate (Pre-K Foundation for the Common Core Standards).
Proofreads and edits all proposal narratives and application materials for UPK RFP’s.
Attends all Professional Development workshops conducted by NYC Department of Education, Archdiocese of NY, and other LEA’s in Counties.
Organizes Professional Development workshops for ADNY early childhood teachers (i.e. Creative Curriculum, Work Sampling, Lakeshore).
Coordinates registration for all Professional Development workshops for principals, teachers and support staff.
Acts as a liaison to ADNY team of Early Childhood Instructional Specialists and assists them in daily operational needs on the class and building level.
Supports school principals in all areas of UPK operation and acts as a liaison to them in order to ensure proper programming. Also supports site visits and the interview process.
Acts as a liaison to ADAPP Social workers and Cooke Coaches servicing ADNY UPK programs and participates on emergency teams when necessary. Conducts monthly meetings with head of each organization to discuss support systems in place.
Acts as a liaison to the New York City Division of Early Childhood Education (DECE) on all levels.
- Ensures messaging to schools is consistent between NYC, Principals and Teachers.
- Establishes and maintains good relationships
- Ensures School are Complaint with all Early Childhood Regulations.
Manages compliance with UPK screenings and assessments including ESIR and Work Sampling System.
Manages compliance with UPK program assessments including ECERS-R and CLASS
Position Requirements:
- Detail and Priority Oriented
- Expert proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
- Proficiency in Adobe Acrobat
- Excellent organizational, analytical, and interpersonal skills; with the ability to multi-task utilizing time management skills
- Ability to effectively communicate information via email and phone within our organization and schools as well as NYC Department of Education
- Assist in helping other office personnel with special projects when needed related to Early Childhood
- 9- 5 hours, must be able to stay late when there are deadlines. Occasional evening functions.
- Must be able to be my representative when I cannot be available
- Must be able to travel
- Required Masters in Education or Special Ed
- Must possess Early Childhood certification
- SDA/SAS/SBL certification preferred
The Inner-City Scholarship Fund is looking for a Temporary – Scholarship Operations Associate.
The job description is attached.
Interested candidates should send a cover letter and resume to:
THE ARCHDIOCESE OF NEW YORK
OFFICE OF CATHOLIC EDUCATION ADVANCEMENT
Scholarship Operations Associate Temporary Position
Overview: Inner-City Scholarship Fund supports Catholic schools of the Archdiocese of New York and its stakeholders in administering our tuition assistance and Inner-City scholarship programs, serving over 100 schools within Manhattan, the Bronx, Staten Island, and the Upper Counties.
Position is temporary, but must be able to commit to three months.
Direct Supervisor: Associate Director of Scholarship Operations, Inner-City Scholarship Fund
Responsibilities:
- Assist in the coordination and processing of financial aid applications and awards
- Liaise with IT staff/vendors for automated application process
- Assist other Scholarship Team members with coordination of programmatic efforts
- Assist in communicating with families regarding awards allocated
- Other projects as needed
Position Requirements:
- Bachelor’s degree required with two or more years experience in customer/client services; experience in scholarship programs a plus
- Strong computer skills: proficiency using Microsoft Office software including Word, Excel, and Access
- Knowledge of workflow processes, audit trails and back office financial services
- Proficiency using databases and information management systems
- Fully bilingual – English/Spanish
Personal Characteristics:
- Articulate and highly motivated self-starter with excellent inter-personal skills
- Keen ability to prioritize workload
- Excellent presentation, verbal and written communication skills
- Detail-oriented and strong work ethic
Institutional Commodity Services (ICS) is looking for an Accounts Payable Clerk.
The job description is attached.
Interested candidates should send a cover letter and resume to:
Institutional Commodity Services (ICS)
Job Description
Accounts Payable Clerk
Position Description: Institutional Commodity Services (ICS) is the central purchasing office for parishes, schools and Catholic institutions in the Greater New York area. Founded and headquartered in the Archdiocese of New York, it also serves the Archdiocese of Newark and the Dioceses of Albany, Bridgeport, Brooklyn and Camden.
The Accounts Payable Clerk is responsible to process and monitor payments and expenditures in the areas of purchasing, office services, child nutrition, and cafeteria. He or she reports to the ICS Director of Accounting.
Key Responsibilities:
Coordinate and Manage
- Use Lawson accounting system daily to prepare and process vendor invoices while ensuring proper approvals are obtained.
- Ensure accurate General Ledger account coding.
- For all areas, match purchase orders with vendor invoices.
- Generate customer invoices.
- Follow up with vendors to minimize past due invoices and avoid account holds.
- For the cafeteria, process monthly catering charges and bill directly to appropriate departments.
- Process internal credits for vendors and customers.
- Maintain a clean AP Aging report and reconcile vendor statements.
Collaborate
- Resolve variances with all vendors and departments.
- Assist with monthly and year-end closing responsibilities.
- Assist with year-end audit.
Qualifications:
- Associates degree in accounting, finance, or related field
- Minimum three years experience in accounts payable
- Working knowledge of Catholic church structure and organization
- Well-organized, with ability to multi-task, set priorities and meet deadlines
- Excellent verbal and written communication skills; bi-lingual capacity a plus
- Excellent computer skills, especially Microsoft Excel; Lawson accounting system knowledge a plus
Institutional Commodity Services (ICS) is looking for an Equipment Leasing Manager.
The job description is attached.
Interested candidates should send a cover letter and resume to:
Institutional Commodity Services (ICS)
Job Description
Equipment Leasing Manager
Position Description: Institutional Commodity Services (ICS) is the central purchasing office for parishes, schools and Catholic institutions in the Greater New York area. Founded and headquartered in the Archdiocese of New York, it also serves the Archdiocese of Newark and the Dioceses of Albany, Bridgeport, Brooklyn and Camden.
The equipment leasing manager is responsible to expand the equipment leasing and sales business through careful analysis of client needs and timing of existing lease expiry dates. He or she reports to the ICS director of accounting.
Key Responsibilities:
Coordinate and Manage
- Collect and analyze existing sales and lease agreements from clients.
- Work with sales representatives and equipment leasing coordinator to review clients’ needs and ensure the accuracy of proposals.
- Review proposals prepared by sales representatives. Establish customer pricing.
- Prepare and deliver formal ICS lease forms to clients for execution.
- Verify and approve sales brochure copy.
- Troubleshoot client issues to ensure customer satisfaction.
Collaborate
- Work with leasing coordinator and sales representatives to provide outstanding customer service and resolve issues.
- Perform quarterly visits to equipment manufacturers and dealers to increase knowledge of products and enhance understanding of client needs.
- Attend biweekly sales meeting.
- Assist executive director on other projects, as directed.
Qualifications:
- Bachelor’s degree in business, finance, or related field
- Minimum three years experience in sales
- Working knowledge of Catholic church structure and organization
- Well-organized, with ability to multi-task, set priorities and meet deadlines
- Affinity for working collaboratively in a team environment
- Excellent verbal and written communication skills; Bi-lingual capacity a plus
- Excellent computer skills, including Word, Excel and SMART boards