The Metropolitan Tribunal is looking for a Special Case Administrator/Notary to Tribunal Judge
Interested candidates should send a cover letter and resume to: JaneAnn.Sargia@archny.org
SPECIAL CASE ADMINISTRATOR/NOTARY TO TRIBUNAL JUDGE(S)
JOB DESCRIPTION:
JOB TITLE: SPECIAL CASE ADMINISTRATOR/NOTARY TO TRIBUNAL JUDGE(s)
The Special Case Administrator/Notary work with the Judicial Vicar in the instruction of special cases charged to the Tribunal. The candidate must have extremely strong writing skills. In addition, he/she will be expected to learn enough about canon law to facilitate the various canonical procedures for which the Tribunal is responsible. A candidate for this position must be able to work harmoniously with others and assume additional responsibilities as needed. The candidate must also be able to work calmly and quickly under the pressure of deadlines.
RESPONSIBILITIES:
The responsibilities of this position include, but are not limited to, the following,
- Write narratives of all special cases presented to the Tribunal
- Edit Judicial Vicar’s correspondence for special cases
- Process marriage cases and other canonical cases according to the requirements of canon law and the practice of the Metropolitan Tribunal
- Schedule case related hearings and appointments
- Transcribe and type testimonies
- Prepare letters and decrees for cases and track their progress using Canonical, the
Tribunal’s case management system.
- Answer the telephone in a courteous manner and assist clients when necessary
- Deal with difficult individuals in a professional, calm, attentive, and firm manner
REQUIREMENTS:
- Ability to maintain confidentiality
- Knowledge of, and firm commitment to, the teachings of the Church regarding marriage
- A firm commitment to the administration of justice with charity in the Church
- Knowledge of, or willingness to learn, the canon law that is relevant to the work of the Tribunal
- Excellent writing skills
- Ability to carry out multiple and diverse tasks concurrently
- Excellent analytical and organizational skills,
- Knowledge of Microsoft with excellent Word and Excel skills
- Excellent interpersonal, written, and oral communication skills
- Ability to transcribe recorded testimony, or willingness to learn this skill
- Flexibility and willingness to assist others in the office
- Knowledge of Spanish and/or other languages a plus
- Bachelor’s degree required
The Catholic Education Advancement Office is looking for a Coordinator, Direct Marketing.
Interested candidates should send a cover letter and resume to: Christine.Berko@archny.org
Primary Responsibility: The Direct Marketing Coordinator is responsible for assisting in the execution of the Catholic Education Advancement Office direct marketing and communications program
Direct Supervisor: Director, Marketing and Communications
Responsibilities:
- Assist Marketing and Communications Director with meeting established direct marketing goals for direct mail and online fundraising
- Coordinate a well-designed direct response fundraising program (in house and mail house) that targets achievable short-term objectives and includes initiatives to reach broader, long-range goals. This includes:
- Meeting yearly revenue goals while working within allotted budget
- Producing monthly analytical and financial reports highlighting program results
- Ensuring production and mailings are carried out in timely manner by direct mail vendor
- Verifying accuracy of all data entry by Donor Database Center on a daily basis
- Send acknowledgement letters for all donations received
- Designing and implementing stewardship plan for current donors
- Creating and managing acquisition campaign strategy to ensure long-term program stability
- Help ensure all marketing materials are branded accurately and that messaging reflects mission
- Coordinate the development of mass and personalized communication pieces through printed materials, email, digital, social media and video assets
- Assist at special events and scholarship open houses as needed
- Support Marketing and Communications Director with special projects as needed
Performance Standards:
- Meet all deadlines for mailings and published materials
- Adhere to budget and help meet monetary goals for direct marketing
- Ensure that all marketing pieces look professional and are branded correctly
- Send timely acknowledgements with appropriate content and enclosures
- Help manage vendors relationships and handle scheduling for photo shoots, interviews, and other marketing projects
Position Requirements:
- Education: Bachelor’s degree required
- Experience: two years of post-college work experience, preferably in marketing role
- Extremely detail-oriented with respect to written communications and deadlines
- Demonstrated project management skills
- Strong knowledge of Windows and Microsoft Office suite required
- Knowledge of web management, computer graphics, and social media preferred
Personal Characteristics:
- Intelligent, articulate, highly motivated self-starter with strong inter-personal skills
- Flexibility and ability to relate effectively with upper management, peers and donors
- Possess initiative to constantly seek ways to improve fundraising results
- Represent the Catholic Education Advancement Office in a professional and positive manner
- Collaborative team player, pitching in when needed
- Manage workflow and prioritize effectively, carrying out multiple and diverse tasks concurrently
The Donor Database Center is looking for a Data Entry Operator.
Interested candidates should send a cover letter and resume to:
Data Entry Operator, Data Center
Purpose To enter and maintain data within the Raiser’s Edge database that supports the Development departments of the Archdiocese.
Responsibilities Enter constituents and gift data accurately into the donor database (Raiser’s Edge) that supports the multiple development departments within the Archdiocese of New York.
Process daily, weekly and monthly financial reports to ensure reconciliation with the finance department.
Handle all inquiries, process donations and record keeping for confidential credit card accounts.
Required Skills Efficiently and accurately enter gifts, donor records, and other data as requested.
Batch and sort donations in a timely fashion.
Check and verify data before updating the constituent’s gift record. Maintain organized records of gift processing. Run daily reports to balance out accounts.
Comfortable and familiar with computers and basic office software.
Education and Experience
Education Preferred: High School Diploma
Experience Preferred: At least 1 yr. experience with Development/Fundraising, and Raiser’s Edge (or a fundraising software); Knowledge of Microsoft Word, Excel, Access.
Personal Characteristics
Excellent focus and attention to detail; good interpersonal and communication skills; must be team oriented and work well with others; flexible; works well under pressure; reliable.
The Development Office is looking for a Special Events Temp.
Interested candidates should send a cover letter and resume to:
Archdiocese of New York
DEVELOPMENT OFFICE
Special Events, Temporary Employee
Professional Level: 1 to 2 years experience
Direct Supervisor: Manager of Special Events; works closely with Director of Special Events
Responsibilities:
- Assist with Seating: make phone calls to donors for guests names; prepare seating materials and diagrams; update and maintain guest and table lists; print and collate place cards
- Collect and compile social security numbers and dates of birth from guests and staff for Secret Service
- Prepare and assemble printed materials for event, i.e. volunteer instructions, Dias diagrams and instructions, load in/out schedules; vendor schedules and timelines; pre and post reception lists
- Produce acknowledgment letters
- Send Pledge reminders
- Monitor Al Smith email inbox and voice mail
- Assemble all event materials, inventory, and pack all items for shipping
- Coordinate with vendors and order event equipment and materials
- Prepare grant proposals for select event sponsors
- On-site event management
- Assist with other events, as needed
Position Requirements:
- Education: Bachelor’s Degree preferred
- Experience: One to two years of fundraising, special events experience in non-profit fundraising events or in Development for a not-for-profit preferred.
- Knowledge of protocol and etiquette standards
- Exceptional communication skills and computer skills including strong knowledge of Raiser’s Edge
Personal Characteristics:
- Excellent organizational skills and attention to detail
- Ability to juggle multiple projects and tight deadlines
- Excellent written and verbal communications
- Team player
- Professional manner and strong interpersonal skills
- Entrepreneurial and ability to take initiative
Interested candidates should send a cover letter and resume to:
Early Childhood Education Department / Superintendent of Schools Office
Administrative Assistant
General Responsibilities
- Oversee and manage all communications, clerical and administrative duties
- responsible to maintain principal Office of Early Childhood email and parent inquiry line extension and email
- maintaining and updating all UPK/EC files
- responsible for mailings to UPK and Early Childhood schools
- responsible for tracking attendance at all meetings held by Office of Early Childhood
- responsible for special communications to UPK/Early childhood schools
- translation assistance as needed (both telephone and written correspondence)
- Manages phone and Office of Early Childhood on the operations side when Director is in the field
Primary Duties/ Special Responsibilities:
Duties may include, but are not limited to, the following:
- Input UPK student information into V-Portal/PreKids
- Enrollment
- Certify all regional school attendance
- Pending students etc.)
- Helps maintain Waitlist in SEMS system
- Confirm staff members in PETS and monitor regularly and bring anything to principal’s attention that is necessary.
- Working with Human Resources to certify accuracy of staff members.
- Ability to coordinate and assist numerous vendors with orders and invoices for UPK classroom orders with regional staff
- Prepare monthly newsletter for email distribution to all principals
Special Responsibilities
Principals Regional UPK/EC Meetings
- preparation of materials for distribution
- preparation of agendas and materials for monthly meetings
- preparation of follow up to principals
- maintains over site Regional UPK admin’s
UPK/Early Childhood Registration
- obtain enrollment figures
- Keep track of registered and discharged UPK Students
UPK School Listing
- collect data for UPK/EC School Listing
- preparing spreadsheet for printing
Standards of Performance:
- Ensure that all Office of Early Childhood tasks are performed in a timely, organized, and professional manner
- Provide courteous and effective communications with all internal employees and external contacts
- Flexible working style
Additional:
- assist in helping other office personnel with special projects when needed
- other duties as assigned
- Create excel spreadsheets for various projects
- Submit monthly expense reports
Position Requirements:
-Knowledge of Microsoft Word, Excel and Power Point
-Superior verbal and written communication skills
-Ability to take direction and work independently to manage various tasks without supervision