Looking for a mover to help move things into new place. Can pay stipend. I’m having back issues so I’m sorry but I wont be able to help move items.
Interested candidates should send a cover letter and resume to:
GLOBAL REGIONAL SCHOOL SYSTEM
FINANCE AND ACCOUNTING SERVICES UNIT
Part-time Administrative Support Staff – Manhattan
Job Description: The Archdiocese of New York has reorganized 92 of its elementary schools into a Global Regional School System (GRSS), with nine geographic school regions. Each one has a local, centralized business office that supports 9-15 schools. The entire GRSS is supported by the Global Regional School System Treasury Operations, which is responsible for the collection, processing, recording, transfer, outflow and reporting of all funds within the regional school system. The GRSS Finance and Accounting Services team works closely with school principals to provide direct financial administrative support. Reporting to the Treasury Supervisor, the Administrative Support Staff will work closely with the Accounting Coordinators to ensure proper workflow and organization at the regional offices.
Responsibilities and Duties: The Administrative Support Staff will assist the Accounting Coordinators and Treasury Supervisors with administrative tasks, including:
- Assist the Accounting Coordinators in data entry into ParishSoft ConnectNow.
- Assist the Accounting Coordinators in processing invoices and consolidated bills, and maintain accounts payable files.
- Assist the Accounting Coordinators with recording deposits of funds and reconciling school-level bank accounts that are not electronically interfaced with GRSS Treasury Operations
- Assist the Accounting Coordinators with the input of payroll data.
- Copy, scan and upload supporting documentation to SharePoint and the shared drives.
- Follow-up with the schools for any missing supporting documentation.
- Complete and assist in other tasks as directed by the Treasury Supervisor.
- Perform duties of the accounting coordinators as needed.
Qualifications
- A minimum of 1 year experience in office support role is preferred.
- Ability to multi-task, be organized and detail-oriented.
- Strong oral and written communication skills.
- Strong interpersonal skills.
- Be able to work in a team environment to assist in carrying out the overall function of the regional office.
- Ability to work in a fast-paced, results oriented, web-based environment.
- Proficient in the use of Microsoft Windows, Word, Excel and Outlook.
- Experience with ConnectNow Accounting, Microsoft Sharepoint, Smart Tuition and Paychex a plus.
Interested candidates should send a cover letter and resume to:
Archdiocese of New York-Department of Education
Regional Superintendent Job Description
This position reports to the Superintendent of Schools and provides educational leadership to the Catholic Schools in their respective Region in collaboration with the Regional School Board of Trustees and pastors of parish-based schools. Specific responsibilities include
Catholic Identity
In collaboration with the Associate Superintendent for Mission Effectiveness, the Regional Superintendent helps to build and reinforce a strong and authentically Catholic faith community at their schools and in their Region. Working closely with pastors, principals and the Board, the Regional Superintendent will undertake the following:
- Encourages school administration to promote/practice regular routine of prayer that includes Mass, daily prayer, seasonal devotions (i.e. Rosary, Stations of the Cross), and reception of the Sacrament of Reconciliation.
- Confirms principals and teachers are properly certified with either Level I and Level II Catechist Certification or have a Master’s Degree in religious studies from a Catholic institution, as per the prescriptions of the union contract.
- Counsels principals to establish goals for religion exam performance and use them to evaluate incremental assessment leading to final exam.
- Advises principals how to analyze religion exam results and address needs of teachers and students.
- Assists in the effective use of the Catholic Identity Assessment Tool and collaborate with the Associate Superintendent for Mission Effectiveness in monitoring its implementation.
Ensures all schools provide an annual retreat program for their faculty.
Instructional
In collaboration with the Associate Superintendent for Curriculum and Staff Development, the Regional Superintendent creates a region-wide action plan that identifies academic goals, objectives and strategies, which are aligned with Archdiocesan goals from the strategic plan.
As the primary instructional leader for their Region of schools, the Regional Superintendent will monitor and assess the academic achievement of every school as well as the quality of its programs in conjunction with the Regional Board.
- Supervises and evaluates the effectiveness of the Instructional Specialists in attaining the academic goals of the Region.
- Monitors principal’s academic achievement goals, objectives, and long-range plans to ensure they are aligned with Regional goals.
- Holds follow-up meetings with principals of high-need schools to review action plans and strategies, conduct periodic visits to these schools, and report progress to the Associate Superintendent for Curriculum and Staff Development.
- Formalizes the protocol for school “walkthroughs,” identifying key elements under evaluation, procedures for communicating / addressing areas of concern and documenting results.
- Makes unannounced visits to all principals, and conducts walkthroughs to ensure effective instruction.
- Reviews all September and December school-based “action plans” and progress reports generated by data day.
- Reviews the evaluation’s summary reports for all principals and consult with each regarding his or her SMART goals.
- Provides appropriate consultation and ongoing support for schools to maintain Archdiocesan recognized AdvancEd school accreditation status.
- Promotes schools in their region to become U.S. Department of Education Blue Ribbon Schools.
III. Leadership and Recruitment
In collaboration with the Associate Superintendent for Leadership and Recruitment, the Regional Superintendent will:
- Assists with the recruiting and training of school principals.
- Collaborates with the design and essential elements of the New Principal Formation Program, including: the New Principal Summer Institute, monthly meetings, tri-annual visits, and two annual luncheon meetings.
- Assists in mentoring at-risk principals by participating in monthly meetings to review progress, offering resources to support these principals, and counseling them out of their roles when necessary. Promotes compliance with the requirement that all principals obtain NYS Certification in Administration.
- Evaluates principals in accord with the Archdiocesan policy to determine leadership effectiveness and provide support to schools transitioning to new leadership.
- Recommends the discipline or termination of employment of principals to the Superintendent and the Board for their consideration and action.
- Coordinates the in-service training for new teachers within the Region.
Administrative
- Serves as Superintendent’s representative on the Regional Board and Executive Committee, as requested by the Superintendent. Attends Board and committee meetings at the request of the Board and/or Superintendent of Schools.
- Keeps the Superintendent and Board informed of the condition of the Region’s educational system. Relays all communications by the Board to principals on school-related matters and receives from school personnel any communications directed to the Board.
- Acts as the Superintendent’s representative with local public school officials.
- Coordinates and plans, in conjunction with the Office of the Superintendent, Regional professional development offerings and the allocation of government resources to maximize the effectiveness of such programs.
- Promotes current and future Pathways to Excellence initiatives as they relate to further enhancing the Catholic Identity of the schools in their Region.
- Works with the Business Manager, who is charged with the oversight of the Region’s business operations.
- Oversees the education staff in the Regional Office, including the Instructional Specialist, Marketing Specialist and Regional Superintendent Assistant. (Note: While the Instructional Specialist and Marketing Specialist report directly to the Regional Superintendent, the Instructional Specialist receives administrative direction from the Associate Superintendent for Curriculum and Staff Development and the Marketing Specialist receives direction from the Associate Superintendent for Communications and Marketing.)
- Seeks to address complaints, comments and concerns regarding the educational operations of the Region that cannot be addressed by the principal. Serves as mediator in conflict resolution at the schools between individuals from the various school constituencies.
- Supports the Safe Environment Program through the collection and review of school rosters.
- Monitors the Regional Office budget in conjunction with the Parish Finance Office.
Marketing
In collaboration with the Associate Superintendent for Communications and Marketing, the Regional Superintendent promotes the Archdiocesan student recruitment and marketing strategies to all schools in the respective Region.
- Assists schools with implementing Archdiocesan policies related to special events, awards or other recognition events, which can be leveraged to the media in conjunction with the Associate Superintendent for Communications and Marketing.
- Maintains regular communication with the Associate Superintendent for Communications and Marketing in advance of events, both positive and negative, that may require media coordination.
- Helps facilitate communication with schools on best practices with media and public relations in coordination with the Associate Superintendent for Communications and Marketing.
- Supervises, directs and evaluates the effectiveness of the Marketing Specialist, in conjunction with the Associate Superintendent of Communications and Marketing, in promoting the Archdiocesan student recruitment and marketing strategies to all schools in the Region.
The Office of the Cardinal is looking for an Administrative Assistant.
Interested candidates should send a cover letter and resume to:
Administrative Assistant, Office of the Cardinal
Position Responsibilities Include:
- Schedule all appointments for the Office of the Cardinal
- Confirm details for all appointments for the Office of the Cardinal
- Prepare daily briefing/information packets for his Eminence and for the Priest Secretary for the Cardinal
- Arrange all travel for the Office of the Cardinal
- Arrange for accommodations for visiting clergy
- Work in concert with staff at Saint Patrick’s Cathedral with scheduling all masses celebrated by his Eminence there
- Complete all other related duties for the Office of the Cardinal
Required Qualifications include:
- Excellent communication, organizational and time management skills.
- Strong professional; experience in juggling multiple duties is essential.
- Self-starter with strong interpersonal and relationship management skills.
- Excellent computer skills are essential especially with Microsoft Word, Excel, Outlook.
- Proven experience in a similar role is critical.
- Broad-based knowledge of the archdiocese or a similar organization is a plus.
- The ability to respect and maintain confidential information is required.
- High School Diploma required; College degree preferred.
The Office of Parish Finance is looking for an Associate Director.
Interested candidates should send a cover letter and resume to:
Archdioceses of New York
Associate Director of Parish Finance
Position Description
Reporting to the Director of Parish Finance, the Associate Director of Parish Finance is responsible for overseeing and supporting the Financial and Administrative operations of the parishes and schools within the Deanery. The position will also serve as a liaison for these parishes and parish schools to the Archdiocesan Finance Office. Position also has a reporting line to the Director of Parish Training/Reporting.
Identify, develop, and coordinate resources to assist pastors and administrators in financial reporting and operations. Troubleshoot and resolve issues and/or refer the pastors and administrators to the appropriate resources. Ensure accurate monthly recording and reporting of financial information on the ConnectNow Accounting software.
Responsibilities and Duties
- Liaison with outside accountants, skilled parish bookkeepers and secretaries within the deanery to assist the parishes in financial reporting and operations. Ensure that regular accountant and bookkeeping meetings are held at the parish.
- Ensure compliance with Archdiocesan financial and operational procedures.
- Visit parishes on a regular basis to meet with pastors and parish staff on financial and administrative matters.
- Ensure that all budgets and financial reports are collected and verify that the information is correct.
- Analyze parishes’ operating practices in the areas of record keeping and accounting, develop controls, and suggest revisions to established procedures.
- Communicate operating policies and procedures to the parishes within the deanery and serve as a representative for the Finance Office at the deanery meetings.
- Coordinate with the Archdiocesan Construction Management Consultant to establish and monitor preventive maintenance program for all buildings.
- Become thoroughly familiar with the parishes in the deanery and develop management, narrative, financial, and statistical reports for weekly submission to the Finance Office.
- Become certified in the use of ConnectNow Accounting Software to ensure the complete and up-to-date recording of financial information. Have all Parishes, elementary schools, cemeteries and parish high schools on ConnectNow. Have a knowledge of the LOGOS Accounting Software.
- Maintain certification in the use of ConnectNow Accounting Software by working with a parish within their deanery and the Director of Parish Training/Reporting.
- Ensure that Parishes/Parish Schools pay their Consolidated Invoices as soon as possible. If they cannot, assist the Pastor/Principal through the IPF process.
- Provide bookkeeping for one parish.
- Support the Pastor through the IPF application process.
- Sign-off on the IPF application to ensure that the information is thorough and accurate.
- Assist the IPF board and sub-committee members as needed to complete the subvention approval process
- Assist the Chancellor and Chief Financial Officer for any special projects.
Qualifications
- Must be a self-starter, possess leadership qualities. Possess the ability to work independently with minimal supervision.
- Demonstrate strong oral and written communication skills.
- Strong interpersonal skills.
- Proficient in the use of Microsoft Windows, Word and Excel systems.
- Bachelors Degree in Accounting or equivalent work experience.