Gift Processing Associate, Catholic Education Advancement
Primary Responsibility: The Gift Processing Associate ensures the accurate and timely preparation, record-keeping and daily reporting of all Catholic Education Advancement (CEA) office financial gifts for entry into the Archdiocese of New York’s donor management system (Raiser’s Edge) by the ARCH’s data management department. .
Direct Supervisor: Controller
Responsibilities:
Gift Processing
- Prepare all CEA donations received daily for entry into Raiser’s Edge by Data Entry
- Prepare and distribute audited daily cash report to all CEA staff to ensure accuracy of gift entry by Data Entry
- Provide backup gift documentation daily to all department fundraisers to ensure accuracy of entry and for the generation of donor acknowledgments
- Assist data associate with accurate and timely maintenance of individual, corporate and foundation records and create new donor records as needed
- Track payment on pledges
- Pull reports and audit online gifts on a monthly basis
- Pull reports for all events run by CEA from online donation sites and audit for accuracy
- Transfer CAP PayPal donations bi-monthly
- Manage recurring donor gift payment schedules
- Process all matching gift forms submitted and maintain records on matching gift payments.
- Respond to donor inquiries regarding general contributions to the CEA dept in a timely manner (24 hours)
Accounting and Finance
- Prepare and review journal entries daily
- Review daily bank transaction statements for CEA department
- Assist Controller with input of journal entries into accounting system (Lawson)
- Perform other tasks as directed by the Controller
- Assist Office Manager for the Catholic Education Advancement office as needed
Performance Standards:
- High attention to detail
- High level of accuracy
- 24-hour turnaround on all contributions received
- Ability to multi-task
- Good time management skills and the ability to prioritize effectively
Position Requirements:
- Some college preferred, but not required
- Accounting experience a plus
- Nonprofit Organization (NPO) gift processing experience a plus
- Proficiency with Microsoft Office
- Knowledge of donor management systems a plus
Personal Characteristics:
- Ability to work independently and as a member of a team
- Demonstrate initiative
- Good judgment and discretion regarding highly sensitive and confidential information
Position Title: Health & Welfare Coordinator: Employee Benefit Connection Department
PURPOSE:
The Employee Benefits Connection Department maintains the functional integrity and database accuracy of the Lawson Benefit Administration System. This position handles highly sensitive information and absolute confidentially is required. The position will focus on providing superior customer service to all members of the Organization.
SUMMARY:
The position should encompass a high proficiency on the Lawson HRIS database. The Coordinator will focus on processing and updating benefits data for employees of all participating institutions within the Archdiocese of New York using the Lawson Database management.
DUTIES AND RESPONSIBILITIES:
- Review all new hire data and amendments to ensure accuracy.
- Enter employee benefit data using the Lawson, United HealthCare and CVS/Health database systems.
- Handle high volume work flow during peak period.
- Process billing adjustments to monthly consolidation invoice on a timely bases.
- Handle distribution of monthly Coverage Continuation Right Letters and Health Exchange Notifications mailings.
- Maintain the benefit continuation of coverage process, including, weekly notifications, monthly invoices, and all related mailings; Coverage Continuation letters and NYS Young Adult Continuation, etc.
- Maintain a timely response rate to inquiries according to office standards.
- File data and perform other duties as assigned
REPORTS TO:
Director, Benefits Office
KNOWLEDGE/SKILLS/ABILITIES:
Two–year college degree
Minimum 3 – 5 years’ relevant experience
Excellent customer service skills
Highly proficient in Lawson HRIS preferred
Multitask effectively during peak time and exercise patience and professionalism at all times.
Excellent interpersonal, communication skills; written and verbal.
Strong Team Player
Proficient in Microsoft Word suite
REGIONAL INSTRUCTIONAL SPECIALIST JOB DESCRIPTION
QUALIFICATIONS:
Valid teaching certificate
Master’s degree preferred
Experience working with the EngageNY curriculum preferred
Experience teaching in a technology-enriched environment
Evidence of professional growth
Strong references from current administrator
Minimum of 5 years successful teaching experience
Experienced successful classroom management
Successful use of instructional strategies with diverse student populations
Experience delivering professional development
REPORTS TO: Regional District Superintendent (supervision and evaluation)
Receives administrative direction from the Associate Superintendent for Curriculum and Staff
development
JOB GOAL: The instructional specialist will provide ongoing development of the instructional programs within the assigned school region and their schools to improve teachers’ instructional practices that increase student learning. The instructional specialist also works collaboratively with the principal.
PRIMARY DUTIES: Duties may include, but are not limited to, the following:
- works collaboratively with other instructional specialists and theAssociate Superintendent for curriculum/staff development to ensure consistency throughout the region
- consults with the regional superintendent and principals to assess instructional needs
- works with principals and teachers to improve the instructional program at the assigned schools
- determines a base line of current practice and continuous improvement
- communicates the core belief that all students can learn and sets high expectations
- is knowledgeable of research based best practices and the successful implementation of these practices
- develops and implements new and promising practices and/or programs.
- disaggregates, analyzes, and interprets test data, and then assists in its interpretation to determine instructional needs and school improvement
- differentiates support to school staff based on student data and knowledge of research and best practices; offers and uses a repertoire of strategies that address the goal that all students can achieve at high levels, regardless of race/ethnicity, gender, socioeconomic status, or other factors of diversity
- helps to plan, conduct and/or facilitate meetings or workshops
- organizes and disseminates quality instructional methods and materials and duties such as demonstration teaching, and team teaching that would encourage or allow collaboration among staff members.
- Effectively teaches adults, in both a group and individual setting, understands and communicates the implications of the changes needed in today’s Catholic education system.
- keeps abreast of and interprets to the staff, current research, curriculum development, and instructional strategies.
- models the integration of technology in all curriculum areas.
- performs other duties as assigned which relate to the instructional area of expertise.
OTHER:
Gains cooperation through discussion and persuasion.
Communicates effectively, both orally and in writing.
Establishes and maintains cooperative working relationships with those contacted during the course of work.
To meet the job requirements, potential instructional specialist will need:
Data analysis skills to:
analyze and interpret data
make suggestions for improving the performance described by the data
Leadership skills to:
Work with the principals and other leaders at each site
Promote confidence in those who will implement the suggestions developed from the data
Create a change process (change is a process, not an event)
Organizational skills to:
Develop strategies and calendar to accomplish pivot points
Set and reach benchmark dates/progress
Use assessment strategies that go beyond pencil and paper and standardized tests
Communication skills to:
Elicit perceptions of teachers re: needs analysis
Promote a sense of staff efficacy about the “do-ability” of the improvement plan (and staff role in accomplishing the plan)
Promote collaboration and collegiality among teachers and leaders
Develop a method for regional agreement for improvement topics (Professional Learning Communities)
Curriculum development skills to:
Promote understanding of the core curriculum
Provide direction for staff developing its expertise in applying the core
Use high yield strategies
Evaluation skills to:
Monitor transfer of skills from presentations to classroom
Provide (use) rubrics to examine progress
COMPETITIVE SALARY AND COMPREHENSIVE BENEFITS
DEPARTMENT OF EDUCATION CATECHETICAL OFFICE
POSITION TITLE: DIRECTOR OF SPECIAL RELIGIOUS EDUCATION
POSITION CONCEPT:
The Director of Special Religious Education assists parishes in the process of developing of developing and maintaining Catechetical Programs or experiences for children, youth and adults with special needs. The Director also assists parishes by providing spiritual support to parents and guardians of persons with disabilities.
RESPONSIBILITIES:
Promotes and awareness in the Church community of the spiritual rights, needs and giftedness of with disabilities;
Assists parishes in implementing the “Guidelines for Meeting the Catechetical Needs of Students with Disabilities” in the Archdiocesan Handbook for Parish Directors and Coordinators of Religious Education, Page A-55
Maintain updated information on special religious education materials, curricula and resources, and assists parish Directors/Coordinators in making the selections appropriate for their programs;
Is available to assess students with special learning needs in order to help determine for them appropriate programming, readiness for sacramental reception and mainstreaming possibilities;
Provides formation and training in Special Religious Education, given in addition to the Catechist Formation Program, through Archdiocesan and regional workshops and individual and group inservice;
Plans and coordinates the annual Special confirmation in St. Patrick’s Cathedral on Pentecost Sunday;
Collaborates as appropriate with the various archdiocesan offices that assist the Blind, the Deaf and Persons with Disabilities, providing referrals as needs;
Communicates with public school administrations, BOCES programs and parents’ organizations to search for children who should be receiving catechesis in their parish programs.
Develops a network of support groups for Catholic parents of children with disabilities, recognizing that these parents often feel cut off from, and neglected by, the Church, and have a great need for help in dealing from a Catholic perspective with ethical issues and sex education.
As a full time staff person fulfills the responsibilities listed for all staff members.
Position Requirements:
Require a Master’s Degree in Special Religious Education and significant theological education, preferable a Master’s in Religious Education or related field.
Bilingual: English-Spanish a plus.
Manager, School Relations, Inner-City Scholarship Fund
Primary Responsibility: The Manager of Scholarship Programs coordinates all the programming needs of financial aid and scholarships for Inner-City Scholarship Fund. The Manager of Scholarship Programs is the primary contact for schools, parents and students for all programming needs, events and activities.
Direct Supervisor: Associate Director of Scholarship Operations
Responsibilities:
Donor Relations
- Schedule and attend sponsor visits to schools
- Communicate with schools regarding fulfillment of special sponsor requests
Events
- Communicate with schools, students and families regarding all event-related needs
- Work with schools to identify student talent
- Review and edit student speeches
- Provide photos, video, media coverage of events to schools
- Manage logistics for students and school personnel including travel, food, lodging
Programming
- Build database of student performers
- Create inventory of student stories for marketing and fundraising appeals
- Liaise with school principals and high school guidance counselors
- Organize events and develop correspondence to increase awareness of Inner-City Scholarship Fund to elementary and high school students
- Presentations to high schools about Inner-City
- Coordinate application help nights
- Create FAQ sheet for rising 9th graders with high school scholarship information
- Create end-of-year event celebrating the accomplishments of graduating 12th grade Inner-City award recipients
Be A Student’s Friend and Endowed Scholars Programs
- Liaise with schools, scholarship team and donors to coordinate selection of new students
- Prepare needed print materials for donors
- Coordinate annual student/sponsor event
- Support marketing team on scholars program annual reports
Academic Probation
- Maintain a probation database for sponsored students
- Enforce Inner-City’s academic and behavior policies. Meet with students and schools in response to probation, keeping records of these matters and sending out letters regarding these issues.
Performance Standards:
- Maintains open and professional communication with school administrators, families, students and other stakeholders
- Accurately tracks and monitors student eligibility
- Uses effective judgment and conduct in performing responsibilities
Position Requirements:
- Bachelor’s degree required
- Knowledge of personal computers including Windows, Microsoft Word and Excel
- Intelligent, articulate and highly motivated self-starter with excellent inter-personal skills
- Excellent presentation, verbal and written communication skills
- Detail oriented and strong work ethic
Personal Characteristics:
- Intelligent, articulate, highly motivated self-starter with strong inter-personal skills
- Ability to communicate effectively with collogues, donors, volunteers, students and families
- Ability to carry out multiple tasks and work independently