Interested candidates should send a cover letter and resume to:
Senior Designer
The Archdiocese of New York (www.archny.org) seeks to hire a talented graphic designer to work within its growing marketing department on products including branding and visual identity materials, digital graphics, brochures, direct mail, reports, print ads, PowerPoints and templates.
The ideal candidate will be a collaborative creative professional who can handle multiple projects on disparate subjects at any given time and produce carefully thought-out, exceptional designs, sometimes on tight deadlines.
Applicants should possess:
- Ability to develop and implement consistent brand/visual elements across a campaign without losing the creative distinctiveness of each execution
- Excellent skills with typography and layout
- Proficiency with the Adobe Creative Suite (particularly InDesign and Photoshop) and strong skills with photo manipulation/illustration and retouching
- Exceptional attention to detail
- Demonstrated ability to adapt to changing requirements and organize and execute projects on time and to standard in the face of competing priorities
- 5-6 years of professional experience, including supervisory experience
- Illustration skills highly desirable
- Experience managing vendors highly desirable
Attitudes necessary:
- Passion for good work
- Friendly, professional demeanor; enthusiasm for the work
- Openness to learning about a complex, multi-faceted organization
- Team orientation
- Commitment to the mission of the Archdiocese of New York
Key metrics:
- Accomplishes projects and tasks assigned on time and at the expected level of quality
- Maintains the brand look and feel in all work
- Keeps director and/or other colleagues apprised of progress
- Proactively problem-solves
Interested candidates should send a cover letter and resume to:
Superintendent of Schools Office – Archdiocese of New York
Thousands of committed Catholic educators in the Archdiocese of New York serve more than 71,000 students from Pre-K to twelfth grade in rural, urban and suburban settings throughout ten southern counties in New York State. Building on more than 200 years of inspiring students, over 200 Catholic schools offer an excellent, nurturing, values-centered education in a structured environment that helps children of all backgrounds realize their fullest potential as human beings.
Student Services & Public Policy Associate
This role presents an opportunity to learn about educational leadership, public policy and complex school programs at every level of government. The Superintendent of Schools Office is looking for someone who is an excellent communicator, eager to learn a new set of administrative skills, and can manage and prioritize multiple projects simultaneously. The ideal candidate will have strong writing abilities, capable of receiving complex information and formulating clear communications on behalf of others.
You Are:
- A reliable professional who can exercise sound judgment.
- Able to work effectively in an environment of complex relationships across multiple departments.
- Adept at planning and prioritizing work to meet deadlines aligned with organizational goals and understand the concept of scaling projects.
- Capable of carrying out directions to independently manage and complete projects both on short deadlines and long-term timelines.
- An effective communicator, capable of determining how best to reach different audiences and deliver those messages.
With Collaboration from the Deputy Superintendent and Associate Superintendent, you will:
- Assist in Create and maintaining both budgets and related tracking documentation for various office and governmental programs i.e. ESEA, Title funds, grant projects, immunizations, Smart Bond etc.
- Draft emails, forms, protocols and other correspondence to principals and other stakeholders and assist in monitoring the implementation of such directives.
- Assist in all aspects of implementing and monitoring the E-rate program, especially for regional schools.
- Proactively follow up with individuals in various levels of the Archdiocesan community, including principals, other Superintendent of Schools’ Office staff, boards, etc. to ensure important deadlines are met
- Prepare material for all meetings, maintain files, and organize materials for future meetings.
- Prepare PowerPoint presentations, Excel spreadsheets, and other documents and reports as needed for the effective operation of the office.
- Assist with the management of the Associate Superintendent’s frequently-changing calendar, including meeting, times/locations.
- Proactively operate the workflow and responsibilities of various projects in the Superintendent of Schools’ Office.
- Learn about various programs that are provided to Catholic schools from various governmental and private entities.
- Read, review, & understand various policies/procedures, laws, and other documents from local, city, and state governments
- Assist with correspondence from the Superintendent of Schools’ Office, particularly in matters relating to governance of the regional schools and their boards.
- Continue to convey the practical implementation of the strategic plan to related parties, under the guidance of the Deputy Superintendent of Schools.
- Other duties as assigned by the Deputy Superintendent and Associate Superintendent.
You Need:
- Bachelor’s Degree required, Master’s degree a plus
- 1-3 years of experience working directly for an individual in a leadership role, teaching, or comparable experience.
- Excellent information management, analytical, administrative and communication skills.
- Demonstrated ability to collaborate and work well on a team, providing assistance as needed.
- Ability to meet tight deadlines and balance multiple projects simultaneously.
- Proficiency with computers and technology including Microsoft Office Suite, Google Tools, Adobe, etc.
- Knowledge of education management or schools (preferred).
Interested candidates should send a cover letter and resume to:
Archdiocese of New York
The Cardinal’s Annual Stewardship Appeal
Campaign Manager
Professional Level: 1 to 3 years experience
Direct Supervisor: Senior Manager, Cardinal’s Appeal
Overview:
The Archdiocese of New York encompasses 295 parishes in the greater New York area, including the recently renovated St. Patrick’s Cathedral where Pope Francis visited this past September! The Cardinal’s Annual Stewardship Appeal (CASA) is the annual fund for the archdiocese, raising over $20 million a year, to support charitable efforts which impact countless people throughout its ten counties. We are looking for campaign managers to be a part of our growing development team. Ideal candidates possess strong interpersonal and organizational skills, with the ability to work both independently and within a team environment. Currently, the CASA Office manages two other campaigns in addition to its annual fund – Capital Campaigns and Increased Offertory Campaigns.
Responsibilities:
- Help provide financial strength and stability to the Archdiocese of New York and its parishes by assisting in raising money for necessary capital projects, operational expenses, debt reduction, or to enhance reserves for future needs
- Meet regularly with pastors across the archdiocese to design a tailored approach in order to help the parish reach its fundraising goals
- Develop and implement strategies for increasing participation in assigned parishes
- Attend weekly staff meetings and report on individual parish progress
- Attend parish-based meetings, which can occur on some evenings and weekends
- Identification and advancement of prospects who have the capacity for greater giving
- Data management and analysis with the goal of maximizing fundraising efforts
- Draft and prepare tailored correspondence for individual parishes
- The Cardinal’s Appeal:
- Consult with 40 to 60 parishes to achieve their monetary and participation annual fund goals
- Prioritize closing gifts in the $500-$5,000 range
- Articulate the Cardinal’s Appeal message in a way that resonates with parishioners
- Assist pastor in establishing volunteer teams at parishes to maximize fundraising efforts
- Capital Campaign:
- Help parishes raise funds required to achieve their most pressing needs
- Prioritize securing pledges in the $25,000-$250,000 range
- Assist pastor in establishing leadership committees tasked with engaging prospects to commit to the campaign
- Proactively manage all parish level solicitations
- Increased Offertory Campaign:
- Work with parishes on proven methods to enhance their collections, with the goal of increasing their regular offertory by 20% or more
- Emphasize stewardship as an integral component to the success of the campaign
- Special projects and events as needed
Standards of Performance:
- Achieve financial and other non-monetary goals (i.e. participation, volunteer team establishment) with a measurable increase over the prior year’s results
- Build and maintain relationships with pastors, parish staff and volunteers
- Submit detailed parish analytical and statistical reports during the campaign in a timely fashion
- Identify 20 leadership gift prospects per year
Position Requirements:
- Education: Bachelor’s degree required
- Driver’s license required as driving is a necessity for visiting assigned parishes
- Proficient in MS Office Suite
- Experience with Raiser’s Edge a plus
- Fluency in Spanish a plus
Interested candidates should send a cover letter and resume to:
Secondary Schools Administrator Job Description
General Responsibilities
- Receptionist for all High School telephone, email and mail inquiries
- Maintaining and updating all HS records and files
- Responsible for mailings to high schools
- Responsible for tracking attendance at all meetings and workshops coordinated by SOS Office
- Responsible for special communications to elementary schools regarding the Test for Admission into Catholic High Schools (TACHS)
- Translation assistance as needed (both telephone and written correspondence)
- Conflict resolution with parents
- Updating and maintaining office calendar
Special Responsibilities
CHSA High Schools
- Scheduling and organizing annual meeting with the Cardinal’s office, date/time and materials
- All communications regarding annual meeting and board nominations
- All communications with high schools regarding interactions with Legal, Insurance and Finance Departments
Principals Regional Meetings (Four a year, per county)
- Coordinating date, time and location
- Preparation of agendas and materials for distribution
Safe Environment & Crisis Plans
- Solicit Safe Environment Rosters and Crisis Management Plans from high schools
TACHS
- Responding to parent and school requests regarding HS admision exam via telephone, email and mail
- Updating TACHS locations
- Coordinating materials for TACHS launch of New York HS admission program
- Preparation of the HS listing with Open House Dates
- Tabulating requests for extended testing time (get the request, answer to the parents, notify Riverside)
- Distributing TACHS scores to high schools as requested
- Working with Communications department to update all TACHS and Open House materials on website
- Generating TACHS reports
High School Registration
- Obtain enrollment figures
- Follow up with schools who haven’t completed Census
Regents Report
- Collecting and filing information for each HS
- Preparation of all data/ generate reports
Summer High School Schedule
- Contacting high schools to find out courses, time, cost
- Production and distribution of booklet
Open House Dates
- Contacting high schools for preparation of a booklet and send it to high schools
- Coordinating and printing Open House booklet
- Preparing mailing and e-mail of said information
Senior Masses
- Scheduling with Cardinal’s office
- Responsible for mail and e-mail correspondence for annual event
- Layout of seating arrangement
- Coordinating all mass details (lectors, bus parking, programs) with the Cathedral staff
- Scheduling and organizing priests luncheon
Summer Seminars
- Creation and distribution of Summer Seminar brochure
- Contacting and scheduling workshop presenters
- Walk through with location to set up workshop rooms
- Follow up with unregistered schools
- Assist principals with registration online
Additional
- Assist in helping other office personnel with special projects when needed
- Other duties as assigned
Interested candidates should send a cover letter and resume to:
JOB GOAL:
The Customer Relationship Management Analyst/Data Management incumbent will work with the Associate Superintendent for Enrollment and Scholarship Processing and colleagues within the Office of the Superintendent of Schools in the Archdiocese of New York to manage, maintain and enhance customer relationship management and data management tools, software and outputs relating to current and prospective parents, guardians, families and students.
The incumbent will be responsible for developing, implementing, and overseeing all campaign set-ups, lead data entry, lead forwarding and lead conversion results tracking relating to family and community engagement initiatives within the Archdiocese of New York. In addition, this individual will help the Associate Superintendent for Enrollment and Scholarship Processing establish all the unique ID numbers, so that each lead at the child, parent/guardian and family can be tracked through the system.
The Customer Relationship Management Analyst/Data Management incumbent will work with the goals of helping the Region’s Directors of Enrollment boost both enrollment and student achievement through effective lead management and conversion.
REPORTS TO: Associate Superintendent for Enrollment and Scholarship Processing
PRIMARY DUTIES: The Customer Relationship Management Analyst/Data Management incumbent will be primarily responsible for:
- Managing the Region’s salesforce database, including adding to and maintaining all records contained in the salesforce Customer Relationship Management (CRM) database; identifying and eliminating duplicates within the CRM system on at least a semi-annual basis; and certifying the overall accuracy of the data through matching counts of children, parents/guardians and families across related systems.
- Setting up new enrollment campaigns each year, as required by the Associate Superintendent for Enrollment and Scholarship Processing, for the purposes of conducting Kindergarten Readiness outreach efforts to parents of current UPK students and building enrollment for grades K-8 across all Regional Schools in the Archdiocese of New York.
- Supporting various marketing efforts conducted by the office of the Associate Superintendent for Enrollment and Scholarship Processing, including:
- Coordinating the lead flow to/from AnswerNet, the vendor currently assigned to setting up school visits during the TOURING TUESDAY campaigns and at other times;
- Coordinating the posting of all important/relevant press releases and/or other public relations material to the Superintendent’s YouTube and Facebook pages and monitoring the results from those postings;
- Managing the annual update process for the School Finder database housed on buildboldfutures.org, ensuring that school listings are all correct on the website;
- Making other tactical changes to the Superintendent’s website as required for ongoing marketing activities conducted by the Office of the Associate Superintendent for Enrollment and Scholarship Processing; and
- Continuing to update all of the marketing tracking systems used to measure total leads generated, number of TOURING TUESDAY visits booked/made; and number of applications/enrollments completed through the salesforce lead process.
- Ensuring that all necessary data and unique ID# connections are established between related systems, particularly between the salesforce CRM data and the data housed in thee Admissions Application, Financial Assistance Application and Enrollment Processing data housed in TADs, SMART Tuition and Cornerstone.
- Assisting the Associate Superintendent for Enrollment and Scholarship Processing to complete the necessary reconciliations of all data housed in the afore-mentioned systems, so that record counts are consistent and dovetail with each other, and that unique children, parents/guardians and families can be correctly identified as they pass through each system.
- Serving as the primary liaison between the Department of Education in the Archdiocese of New York and salesforce representatives, to ensure that all system defects and opportunities for system improvements are identified and addressed promptly.
Qualifications:
- Excellent knowledge of the salesforce CRM software, including how to start and manage campaigns, enter and maintain data, and how to manage the process of eliminating duplicate records and bad records and emails from the database.
- Ability to continually check the quality and accuracy of the data housed in the salesforce CRM system, to spot data inconsistencies between salesforce and the other systems in use by the Department of Education in the Archdiocese of new York (TADs, SMART Tuition, Cornerstone). Ability to identify solutions to problems encountered with the salesforce CRM system, either as part of reconciling with these other systems and/or issues with lead flow and handling
- Minimum of three years’ experience managing salesforce CRM systems
- Bachelor’s degree required; Master’s degree desirable
- Ability to think critically, problem-solve, take initiative, handle multiple projects simultaneously, and efficiently meet deadlines
- Organized, effective manager with strong attention to detail and the ability to prioritize multiple tasks with minimal supervision; good communication, writing, and presentation skills; knowledge and experience with Microsoft Office Suite required. Strong work ethic with a high degree of professionalism
- Excellent interpersonal skills to work effectively with a diverse group of people, including parents, students, principals, Superintendent’s Central Office staff, Marketing and Communications staff, and other members of local communities