Interested candidates should send a cover letter and resume to: Christopher.Sepe@archny.org
Human Resources Representative
Human Resources
Purpose
Assist the Director and Associate Director of Human Resources by assuring accuracy of all Personnel records in Lawson.
Responsibilities
Assist in the various aspects of Staffing, Salary Administration, Performance Management, Employee Relations, and Lawson.
Administer human resources activities within the Human Resources Department.
Assist the Director of Human Resources in administering the staffing, compensation and employee relations components of the Human Resources strategic and operations plans and budget.
Performance Standards
Create and maintain position and employee records on the HRIMS for Central Services, in such areas as administration, compensation, benefits, training and development.
Maintain computer-based time and attendance records for all employees.
Process requisitions, prepare and distribute job postings, track resumes and identify potential candidates.
Prepare, schedule, and conduct New Employee Orientation sessions.
Processing of all new hires and coordinate employment processing with Payroll and Employee Benefits (Medical, Life, Supp. Life, FSA, QTB, STD, LTD, and AD&D).
Maintain up-to-date policies, procedures and related forms and post tem to the Human Resources website.
Prepare Annual Salary Increase Recommendation Packets and monitor responses.
Create internal forms and prepare internal notices and correspondence.
Process terminated employees.
Assist the Associate Director in resolving employee conflicts.
Prepare routine correspondence on behalf of employees, and respond to employee questions or concerns.
Develop and produce computer reports and analyses, as required.
Acquire and supervise temporary employees assigned to the department.
Perform various research projects using manual and automated means.
Manage, maintain, and enroll staff in the Flexible Spending Accounts and Commuter Benefit plans.
Manage, maintain, and enroll members in the Travel Insurance programs.
Clerical duties (filing, ordering office supplies, reception).
Education and Experience
Education Preferred: Bachelor Degree in Human Resources; PHR Certification.
Experience Preferred: 5 years of human resources administrative support. Background in Human Resources including, direct contact with employees, management, other departments and outside service providers. Strong knowledge of office automation technology.
Personal Characteristics
Excellent analytical and communication (verbal and written) skills. Able to carry out multiple and diverse tasks concurrently. Excellent interpersonal skills.
Interested candidates should send a cover letter and resume to: Maryfrances.roth@archny.org
Education Department / Superintendent of Schools Office
Administrative Assistant to Director of Communications and Public Relations
Primary Responsibility:
Provide administrative support to the Director of Communications and Public Relations
Responsibilities:
-Assist the Director of Communications and Public Relations in managing all operations of the office
-Prepare information for and coordinate meetings for the Director of Communications and Public Relations
-Oversee and manage all communications, clerical and administrative duties
-Prepare correspondence (electronic/paper) and maintain current records
-Coordinate appointments and calendars
-Facilitate communication and prepare correspondence on behalf of the Director of Communications and Public Relations between regional boards, pastors, principals, and donors
-Work with other staff members on projects related to communications and public relations
-Create excel spreadsheets for various projects
-Conduct research and collect data on projects relating to communications and public relations
-Attend various meetings corresponding to the position
-Submit monthly expense reports for the Director
-Other special projects and duties as assigned by the Superintendent of Schools
Standards of Performance:
-Ensure that all operational tasks are performed in a timely, organized, and professional manner
-Provide courteous and effective communications with all internal employees and external contacts
-Flexible working style
Position Requirements:
-Bachelor’s Degree
-Two years similar work experience
-Knowledge of Microsoft Word, Excel, Power Point, and Publisher
-Superior verbal and written communication skills
-Ability to take direction and work independently to manage various tasks without supervision
Interested candidates should send a cover letter and resume to: eaf@filimonpartners.com
ARCHDIOCESE OF NEW YORK
Development Office
Operations Associate
Primary Responsibility: Providing support to the Leadership Giving Senior Manager with the daily operations of the Leadership Giving department, and the management of the various Leadership Giving Team projects
Direct Supervisor: Leadership Giving Senior Manager
Responsibilities:
• Assist with gift processing guidelines and procedures department-wide
• Professionally handles all department phone calls and routes callers or answers questions in a timely and courteous manner, in collaboration with the Front Desk Senior Associate
• Prepare tax receipt letters, acknowledgement letters, and general follow-up.
• Process all gifts of stock, liaise with account broker and prepare acknowledgements
• Prepare invoices for outstanding pledges, tax receipt letters, acknowledgement letters, and general follow-up
• Provide finance and budget systems support, as needed
• Assist in the coordination of campaign activities and mailings to support functions across the Development Office
• Provide support and liaise with Donor Database Center for prompt entry of gifts and pledges and report requests
• Updates department calendar of events, mailings, meetings, holidays and board meetings
• Monthly internal inventory review
• Special projects as needed
Performance Standards:
• Represent the Archdiocese in a professional and positive manner
• Prepare precise, well-written and articulate correspondence
• Ensure that all acknowledgements are processed in a 48-hour timeframe
• Maintain relationships with company contacts to ensure prompt communication
• Support the Director of Operations in generating financial reports.
Position Requirements:
• Bachelor’s Degree
• Excellent writing and communications skills
• Detailed and priority-oriented
• Self-motivated team player
• Proficient in MS Word/Excel/Access/Power Point and Raiser’s Edge.
The Goretti Group is currently in the process of looking for a part time Administrative Assistant. Please pass this information on to whomever you think may be interested in serving their chastity movement.
All applicants should send a cover letter and resume to Constance Zeeff at info@thegorettigroup.org.
The Goretti Group Position Description
Administrative Assistant – Part Time
Revised 10-31-16
Reports: Directly to the GG Executive Director
Primary Responsibilities:
Goretti Mass Liturgy Coordinator
1. First Friday of every month 4:00 PM to 10:00 PM
2. Recruit and schedule celebrant for the Mass to include Confession and Adoration
3. Reserve parking space for Celebrant, Speaker and Music Minister
4. Recruit and schedule Altar Servers, Readers and Ushers and Music Minister
Data Entry
1. Tracking donations for yearend reporting in CiviCrm
2. Maintain Goretti Group Calendar of Events
3. Post events in Social Media (GG Facebook Page, Instagram, ConstantContact)
Administrative Support Functions
1. Prepare and make deposits of Goretti Mass donations
2. Prepare and make deposits to the bank of all donations
3. Prepare and make deposits/transfer funds from GG PayPal account to GG General Account
4. Process incoming mail, donations, GG announcements
5. Process all incoming inquiries on GG Chapters e-mail
6. Process all incoming phone calls and Voicemail inbox
Other Administrative Duties as Assigned
1. Periodic involvement/special assignments
2. Annual Appeal
3. Special Events
The Department of Education – Superintendent of Schools is looking for a Curriculum and Assessment Associate.
The job description is attached.
Interested candidates should send a cover letter and resume to:
ARCHDIOCESE OF NEW YORK – SUPERINTENDENT OF SCHOOLS OFFICE
Curriculum and Assessment Associate
POSITION SUMMARY
The Curriculum and Assessment Associate works collaboratively with the Associate Superintendent of Curriculum and Staff Development to support and enhance the Archdiocesan curriculum and assessment programs to maximize the educational experience of every student within the Catholic Schools of the Archdiocese of New York.
Primary Duties: Curriculum Development
- Coordinate the development of robust curricular programs by creating a variety of resources to support teacher effectiveness (e.g. pacing guides, model assessments, sample question sets, recommended text lists, etc.) Successfully facilitate implementation of these resources through effective delivery to principals and teachers.
- Research a variety of topics (e.g., instructional strategies, curriculum guidelines, instructional technology, etc.) and convey information/recommendations regarding district curriculum to the Associate Superintendent of Curriculum and Staff Development as needed.
- Develop and coordinate special projects and events to enhance the Archdiocesan curriculum (e.g. essay contests, blended learning programs, partnerships with curricular providers).
- Manage the Archdiocesan Curriculum Staff Access page, maintaining up-to-date content and resources for teachers.
Primary Duties: Assessment
- Manage student achievement data from standardized tests housed in various data systems; organize, classify and report on data for use in decision-making and monitoring at a system level as well as a local school level.
- Analyze assessment data to identify successful strategies, programs and plans for continuous improvement, particularly in areas of weak performance.
- Collaborate with a variety of individuals to develop and administer bi-annual Archdiocesan interim assessments.
Miscellaneous Duties
- Work collaboratively with a team of 7 regional instructional specialists to plan and implement effective professional development in all 7 archdiocesan regions.
- Bring an imaginative approach to solving problems and be a good negotiator while
working cooperatively with all members of the Superintendent of Schools Office.
- Provide direction in the area of educational renewal and assessment with the vision of the strategic plan, Pathways to Excellence.
- Collaborate with the Office of the Partnership for Inner-City Education to oversee allocation and use of grant monies in support of curricular programs in inner-city schools; monitor compliance of awarded monies, facilitate professional sharing opportunities and write reports on grants.
- Perform other duties as assigned by the Associate Superintendent of Curriculum/Staff Development.
Clerical Duties
- Assist the Associate Superintendent in managing all operations of the Curriculum and Staff Development office
- Maintain confidentiality of all operations of the office
QUALIFICATIONS
Education: Master’s Degree
Experience: Minimum three (3) years successful teaching experience
Minimum three (3) years successful administrative experience
Math/ Science background preferred but not required
Skills: Excellent oral and written communication skills; ability to forge and maintain cooperative relationships; ability to use and present data clearly through word processing, spreadsheet, and database programs; ability to effectively plan and manage projects, and prepare and maintain accurate records.
Knowledge of: Principles of best instructional practices, curriculum design, adult learning styles and how to effect change successfully; how to review, interpret and write technical information, and/or speak persuasively to implement desired actions.
Ability to: schedule a number of activities; communicate, lead meetings and/ work with a diversity of individuals; routinely gather, collate and/or classify data; make sound decisions; demonstrate leadership and vision; meet deadlines and schedules; set priorities; work as part of a team.
Compensation for this position is competitive, and a comprehensive benefits package is included.
Interested candidates should email a resume and cover letter to Dr. Betsy Okello at betsy.okello@archny.org.