The Global Regional School System is looking for a Staff Accountant, Payables
Interested candidates should send a cover letter and resume to: Lisa.Behrens@archny.org.
OVERVIEW:
The Archdiocese of New York has reorganized 90 of its elementary schools into a Global Regional School System (GRSS), with nine geographic school districts. Each one has a local, centralized business office that supports 8-15 schools. The entire GRSS is supported by the Global Regional School System Treasury Operations, which is responsible for the collection, processing, recording, transfer, outflow and reporting of all funds within the regional school system. The GRSS Treasury Operations will be the conduit for all financial reporting. The GRSS Treasury Operations will collect, process, and record data in order to provide a clear financial picture of each region/school.
Reporting to the Director of Accounting, the Staff Accountant’s primary responsibility is ensuring accurate and timely reporting of financial information to the Regional Boards, Business Managers and other Users.
RESPONSIBILITIES AND DUTIES:
- Function as account administrator, and primary point of contact for the credit card program.
- Monitor and review credit card transactions within the online banking system.
- Ensure all supporting backup is present for credit card charges.
- Review general ledger system to ensure accuracy of the transaction import from the credit card system.
- Maintain account reconciliations with supporting schedules and analysis including but not limited to credit card payable account (3205)
- Perform financial analysis and prepare ad hoc reports
- Assist with Accounts Payables duties as requested
- Ability to present to large groups
- Other related duties as required by management.
- Security Guard invoice monitoring for reimbursement
QUALIFICATIONS:
- A bachelor’s degree in Accounting/Finance
- Strong oral and written communication skills
- Strong proficiency in Microsoft Excel and other Microsoft Office applications
- Attention to detail with strong time management and organizational skills, with the ability to multi-task, prioritize and meet deadlines
- Exceptional analytical skills, pro-active and a good problem solver
- Strong interpersonal skills
- Ability to work in a team environment
- Ability to work in a fast-paced, results-oriented, high-volume web-based environment
- Quick learner, creative, self-starter with good judgment and high energy
The Child Nutrition Program is looking for a Field Supervisor.
Interested candidates should send a cover letter and resume to: Diana.Alvarez@archny.org
TITLE: Field Supervisor, Child Nutrition Program
REPORTS TO: Director, Child Nutrition Program
GENERAL PURPOSE:
Under the general direction of the Director and/or Associate Manager, the position of a Field Supervisor is to ensure school cafeterias follow proper procedures and regulations related to ordering, receiving, storing, handling, preparation, and serving of food; overseeing assigned personnel; providing information to others; and assisting with training and supervision.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Supervises school food service and operations.
- Evaluates cafeteria programs (ex: daily visits to school sites, standardization for food portion size, observes safety measures, etc.)
- Implements assigned activities for the purpose of complying with regulatory requirements and established guidelines.
- Inspects school lunch facilities and operations for the purpose of ensuring that standards of diet, cleanliness, health and safety are being maintained.
- Monitors school cafeterias for overall safety and sanitation for the purpose of ensuring the school food service programs is administered in accordance with federal laws, USDA regulations and Department of Health regulations.
- Participates in meetings and workshops for the purpose of conveying information required to perform functions.
- Compiles, maintains, and files a variety of records, reports and other documents such as, but not limited to:
Lunch applications (September/as needed)
Supervisor report (daily)
Management inspection checklist (weekly)
Class list & rosters (ongoing)
After school snack review-twice a year
After school inspections (daily)
Attachment G’s-Verifications (November)
Self reviews (January)
Civil rights training (August)
Direct Matches (August-November-February)
Counter sheets for breakfast-lunch-after school (monthly)
Master book (updated 3 times per year, or as needed)
- Conducts daily visits to review applications, rosters, breakfast and lunch production records, equipment log, food temperature log, etc.
- Establishes procedures to protect food, supplies and equipment.
- Assures compliance with federal, state and local laws, regulations, policies and procedures related to the Child Nutrition Program.
- Communicates with food service staff, school administrators, to implement improvements and changes; respond to issues and concerns related to food preparation, menus, and equipment.
- Oversees the preparation and accuracy of various reports.
- Keeps current with changes in federal, state and local policies and procedures
- Plans, develops coordinates and arranges training/retraining of food service personnel.
- Provides assistance and training in basic food service activities such as food preparation, receiving and storing, sanitation procedures and safe operation of equipment to food service personnel.
- Provides annual Civil Rights training.
- Instructs employee new techniques to improve efficiency and safety; discuss concerns with food service staff and assists with a resolution.
- Conducts internal health inspections.
- Coordinates preventative maintenance of kitchen equipment.
- Attends a variety of meeting and workshops.
- Develops a school food safety program for the preparation and service of school meals.
- Delivers applications to assigned schools.
- Delivers small wares, signage and paperwork to kitchen staff.
- Identifies students who are eligible for free school meals through DCMP website each month and using the information to maintain accurate class rosters and NPSIS records.
- Maintains DCMP findings for Inspections.
- Mandated to receive the Food Handlers Certificate within three months if not already certified.
- Assists all Child Nutrition personnel with project related programs
KNOWLEDGE:
- All aspects of food service operations and food preparation procedures.
- Nutritional requirements of the National School Lunch and Breakfast Programs and related Federal and State regulations, including the evaluation of applications for free and reduced priced meals.
- Direct Certification Matching Process.
- NPSIS, CNMS, Microsoft word, Microsoft excel, NYSSIS .
- Health and safety rules and regulations pertaining to food establishments, sanitation and maintenance regulations.
- Principles of HACCP, implementation and management of program.
- Wellness program.
ABILITY TO:
- Plan and implement training for food service personnel.
- Operate all kitchen equipment at school sites.
- Carry out the work of food service personnel in their absence.
- Instruct and train basic and new techniques to food service personnel.
- Read, interpret and follow rules, regulations policies and procedures.
- Plan and organize work for self and others.
- Maintain records and prepare reports.
- Communicate effectively both orally and in writing.
- Establish and maintain effective working relationships with internal departments and external agencies.
- Analyze situations and take an effective course of action.
- Operate standard office equipment and computers.
- Take initiative and work independently with little direction.
- Meets schedules, and timelines and works under pressure.
- Work safely around kitchen hazards.
- Perform functions such as, interviewing, evaluating and supervising personnel.
- Demonstrate use of good judgment in decision-making processes.
- Interpret, apply, and explain rules, regulations, policies and procedures.
- Work collaboratively in a team environment.
- Spanish speaking skills are a plus
TRAINING:
- Department of Health-Serve Safe Sanitation course
- NYSED-Annual workshop
- NYSED-HACCP-Hazard Analysis and Critical Control Point workshop
- NYSED-Direct Certification Matching Process
- NYSED-Six Cent Certification workshop
- NYSSIS-New York State Student Information System
- NYSED webinars
- Staff training seminars
The Saint Joseph’s Seminary is looking for a Bursar/Tuition Systems Administrator
Interested candidates should send a cover letter and resume to: michael.savino@archny.org
Position Overview
Based principally at the Seminary’s Dunwoodie/Yonkers Campus, and reporting to the Director of Finance, St. Joseph’s Seminary and the Rector of the Seminary, the Bursar/Tuition Specialist is responsible for the invoicing and collection of seminarian and non-seminarian tuition payments for all Seminary campuses.
Essential Position Duties
- Answer appropriate billing inquiries from current and former students via telephone, internet (information on the website), and in person
- Create databases and lists for mailing and other forms of communication from the four Seminary campuses;
- Maintain records of semester registrations and tuition payments for all campuses;
- Prepare monthly tuition collection reports and other data as requested by Academic Administrators and the Seminary Finance Office.
- Process Huntington, Douglaston, Poughkeepsie and Yonkers Invoices for student tuition; manage student payment plans.
- Attend meetings with finance office, the registrar, the administrator of the Blackbaud SIS, and participate in the planning and coordination of select seminary events, e.g. annual fundraiser. These meetings will accord highest priority to the maintenance of accurate financial records and the necessity of regular communication among the various seminary offices.
- Maintain and champion close communications between the office of the Bursar/Tuition Systems Administrator, the registrar, the finance office, the administrator of the Blackbaud SIS, and as appropriate, the office of the rector.
- In concert with the Seminary Finance Office, reconcile the Bursar’s records with those in finance to ensure agreement on billing, receipts, disbursements, and outstanding accounts receivable records.
- With the finance office, preparation of weekly, monthly, quarterly and annual reports and analyses.
- Work closely with the finance team to provide requisite data to external auditors during the period of the annual audit.
Required Education, Experience and Skills
- Bachelors Degree required, ideally in Finance or related field;
- Expertise in Microsoft Office suite, especially Excel required;
- Experience with Blackbaud recordkeeping software preferred;
- 3+ years professional/corporate experience ideally in the finance or bursar’s office in an educational institution;
- Proven oral and written communications skills required;
- Proven self-starter and team player.
- Valid driver’s license and access to a personal automobile required so as to travel to various seminary campuses as necessary.
The Development Office is looking for a Campaign Manager.
Interested candidates should send a cover letter and resume to: eaf@filimonpartners.com
Professional Level: 1 to 3 years experience
Direct Supervisor: Senior Manager, Cardinal’s Appeal
Overview:
The Archdiocese of New York encompasses 295 parishes in the greater New York area, including the recently renovated St. Patrick’s Cathedral where Pope Francis visited this past September! The Cardinal’s Annual Stewardship Appeal (CASA) is the annual fund for the archdiocese, raising over $20 million a year, to support charitable efforts which impact countless people throughout its ten counties. We are looking for campaign managers to be a part of our growing development team. Ideal candidates possess strong interpersonal and organizational skills, with the ability to work both independently and within a team environment. Currently, the CASA Office manages two other campaigns in addition to its annual fund – Capital Campaigns and Increased Offertory Campaigns.
Responsibilities:
- Help provide financial strength and stability to the Archdiocese of New York and its parishes by assisting in raising money for necessary capital projects, operational expenses, debt reduction, or to enhance reserves for future needs
- Meet regularly with pastors across the archdiocese to design a tailored approach in order to help the parish reach its fundraising goals
- Develop and implement strategies for increasing participation in assigned parishes
- Attend weekly staff meetings and report on individual parish progress
- Attend parish-based meetings, which can occur on some evenings and weekends
- Identification and advancement of prospects who have the capacity for greater giving
- Data management and analysis with the goal of maximizing fundraising efforts
- Draft and prepare tailored correspondence for individual parishes
- The Cardinal’s Appeal:
- Consult with 40 to 60 parishes to achieve their monetary and participation annual fund goals
- Prioritize closing gifts in the $500-$5,000 range
- Articulate the Cardinal’s Appeal message in a way that resonates with parishioners
- Assist pastor in establishing volunteer teams at parishes to maximize fundraising efforts
- Capital Campaign:
- Help parishes raise funds required to achieve their most pressing needs
- Prioritize securing pledges in the $25,000-$250,000 range
- Assist pastor in establishing leadership committees tasked with engaging prospects to commit to the campaign
- Proactively manage all parish level solicitations
- Increased Offertory Campaign:
- Work with parishes on proven methods to enhance their collections, with the goal of increasing their regular offertory by 20% or more
- Emphasize stewardship as an integral component to the success of the campaign
- Special projects and events as needed
Standards of Performance:
- Achieve financial and other non-monetary goals (i.e. participation, volunteer team establishment) with a measurable increase over the prior year’s results
- Build and maintain relationships with pastors, parish staff and volunteers
- Submit detailed parish analytical and statistical reports during the campaign in a timely fashion
- Identify 20 leadership gift prospects per year
Position Requirements:
- Education: Bachelor’s degree required
- Driver’s license required as driving is a necessity for visiting assigned parishes
- Proficient in MS Office Suite
- Experience with Raiser’s Edge a plus
- Fluency in Spanish a plus
The Child Nutrition Program is looking for an Associate Director of Financial Operations.
Interested candidates should send a cover letter and resume to: Diana.Alvarez@archny.org
TITLE: Associate Director of Financial Operations
REPORTS TO: Director, Child Nutrition Program
GENERAL PURPOSE:
Under the direction of the Director, the position of the Associate Director of Financial Operations will hold primary responsibility for accounts payable, accounts receivable, banking and cash accounts, and complying with federal and state procurement guidelines, as well as payroll for non-cafeteria staff. The Associate Director for Financial Operations will work in conjunction with the Director on the Annual Budget, the ADNY Accounting and Finance Department, the payroll department and all inter-departments as they relate to the function of the position.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
These duties include, but are not limited to:
Accounts Payable
- Reconciles processed work by verifying entries, allocate all disbursements in every school that incurred expenses to determine the number of invoices and total amount and then comparing system reports to balance.
- Charges expenses to accounts and cost centers by analyzing invoice expenses and charges from different schools and programs such as breakfast, lunch and snacks.
- Prepare vouchers and submit to the Accounts Payable department.
- Pays vendors by verifying W-9 for new vendors and submit to the Lawson department to obtain new vendors’ code.
- Scheduling and preparing multiple processes in generating the checks; involving service invoices and other related purchases made.
- Maintains accounting ledgers by verifying and posting account transactions.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Maintains schedules of vendors’ expenses of each month.
- Updates job knowledge in the Lawson program conducted by Lawson personnel.
Accounts Receivable
- Gathering all the reimbursement details relating to the CNP’s program submitted to the government agency in Albany.
- Verify the bank remittance made by the government.
- Enter monthly claims for all CNP programs in the CNMS accurately and timely.
- Obtains revenue by verifying transaction information again charges.
- Maintains and update schedules of collections received from the government remittances
- Verifies accounts by reconciling statements and transactions from Federal/State payments.
- Maintains financial security by following internal accounting controls.
- Secures financial information by completing data base backups.
- Maintains financial historical records by filing, accounting documents.
- Contributes to CNP’s team effort by accomplishing related results as needed.
- Responsible for the monthly billing of food services to relevant schools and programs.
Compliance
- Maintain knowledge and implement processes to remain compliant with federal and state procurement guidelines which include
-
- Government request for bids and request for proposals
- Small and micro purchases
- Develop and maintain a program to verify accuracy of monthly claims
- Maintain knowledge and assist with the annual Verification Report, direct match process, and monthly rosters
- Prepare annual NYSED cash analysis report
Cash Accounts
- Reconcile cash received from government remittance against bank statements.
- Monitor credit transfer of cash for payroll accounts.
- Reconcile, log and retrieve cash reports.
- Process bank reconciliations and corresponding journal entries.
- Prepares and submit cash flow statement every month.
- Participate in month-end close process by assisting with miscellaneous journal entries
Payroll
- Maintains payroll information by assisting and collecting time sheets, calculating, and entering data submitted by executive office staff.
- Assist in providing payroll information by answering questions and requests.
- Maintains payroll operations by following policies and procedures and reporting needed changes.
- Maintains employee confidence and protects payroll operations by keeping information confidential.
Budgetary
- Assist the Director in budget preparation by reviewing and analyzing the financial report for the fiscal year.
- Monitor and review budget amounts against monthly expenses.
- Submit revised budgets as requested.
Additional Duties
- Preparing correspondence related to payroll and financial matters
- Analyze and prepare accrued revenue and expenses every month.
- Prepare and post year end adjusting entries
- Prepare monthly income and expense spreadsheet summary.
- Perform multifaceted general office support as needed
- Providing support and assistance with the coordination and/or implementation of Child Nutrition programs and events which include, but are not limited to: National School Breakfast Week; Annual Training for Employees; BIC rollout; NYSED Annual Reviews, and both Title I and non-Title I Summer Programs
- Assisting auditors as needed
- Assisting Director and CNP personnel with all projects as needed
- Attending trainings and professional education at the direction of the CNP Director
- Assist Director with annual audit
CANDIDATE MUST HAVE ABILITY TO:
- Demonstrate adequate knowledge and understanding of all applicable laws, regulations, and guidelines.
- Have a strong understanding of Generally Accepted Accounting Principles
- Develop and analyze the budget.
- Use strong written and verbal effective communication with co-workers and cafeteria employees
- Work in a team centric environment
- Ability to be self motivated, plan and organize work for self and others.
- Maintain records and prepare reports.
- Establish and maintain effective working relationships with internal departments and external agencies.
- Maintain an organized and safe work environment.
- High degree of discretion in dealing with confidential information.
- Make budget and strategic recommendations.
REQUIREMENTS AND GUIDELINES:
- Strong knowledge of Microsoft Office, Excel, Word, and Power Point is required.
- Knowledge of Lawson, NPSIS, CNMS, SFS, Quickbooks and relevant child nutrition programs and software is required.
- Knowledge of general bookkeeping and generally accepted accounting practices is required.
- Bachelor’s Degree in finance, accounting, or the equivalent.
- Masters Degree preferred.
- CPA preferred.
- Experience in establishing, analyzing, and overseeing budgets.
Strong reporting and analytical skills.