The Development Office is looking for a Front Desk Associate.
Interested candidates should send a cover letter and resume to: eaf@filimonpartners.com
Overview: The Front Desk Associate plays a key role in welcoming pastors, donors, and other guests to the development office and provides the highest level of customer service for all donor calls and inquiries.
Direct Supervisor: Front Desk Manager
Essential Position Responsibilities:
- Receive visitors to the development office by greeting, welcoming, directing, and announcing them appropriately
- Communicate with the security team on visitor preparation and arrival
- Manage incoming English, Spanish, and bilingual phone calls for the Cardinal’s Annual Stewardship Appeal and Renew + Rebuild campaigns and respond to requests in a timely and courteous manner. These requests could include but are not limited to:
- Working with Data Center to change a gift amount or payment schedule
- Updating contact information or Raiser’s Edge record
- Collecting event RSVPs
- Providing campaign updates to parish secretaries
- Accept credit card donations over the phone and communicates gift information to necessary parties with speed and accuracy
- Work closely with Donor Database Center with donor issues initiated from callers
- Receive, sort, and distribute daily mail
- Maintain Raiser’s Edge updates as needed
- Special projects as needed
Impact:
- The Front Desk Associate is the first point of contact for the development team. The ideal candidate is hospitable, professional, and extremely organized.
- The Front Desk Associate plays a key role in triaging all campaign calls and accepting donations, managing donor requests, and maintaining accurate donor records in Raiser’s Edge.
You Have:
- 2+ years of experience in a similar role in a professional environment
- Spanish fluency
- Non-profit development and/or customer service experience
- A Bachelor’s Degree preferred
- Raiser’s Edge experience preferred
- Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)
- Proven experience in task prioritization
- A keen eye for detail and excellent organization skills
Required Education, Experience, and Skills:
- A polished communicator through various mediums: letters, e-mail, phone, and in-person
- Ability to multi-task in a fast-paced environment
- Proactive, resourceful, and adaptable
- Ability to maintain confidentiality
- Poised at all times and calm under pressure
- A self-motivated team player
- Skilled at dealing with external partners respectfully, professionally and with diplomacy and tact
The Development Office is looking for a Development Associate, Stewardship Appeal.
Interested candidates should send a cover letter and resume to: eaf@filimonpartners.com
Primary Responsibility: Provide support to the Director of the Cardinal’s Annual Stewardship Appeal, assist with the daily operations of the department, and support the financial goals of the Cardinal’s Annual Stewardship Appeal and Renew + Rebuild.
Professional Level: At least 2-3 years of professional work experience
Direct Supervisor: Director of Cardinal’s Annual Stewardship Appeal
Responsibilities:
- Schedules pastor and donor meetings for the Director
- Prepares presentations for the Director, including but not limited to presentations for: the Cardinal’s Annual Stewardship Appeal Leadership Committee, deanery meetings, weekly staff meeting, Pastors’ Advisory Committee and any trainings
- Prepares agendas and minutes for staff meetings and Cardinal’s Annual Stewardship Appeal Leadership Committee meetings
- Creates weekly pastor newsletters
- Edits and prepares memoranda and donor correspondence, including solicitation letters, gift processing error responses, tax receipt letters, acknowledgement letters, and general follow-up letters for the Director
- Professionally answers, screens, and directs telephone calls and emails for the Appeal office
- Assists in tracking responses for Appeal events and other development events on an as-needed basis
- Executes internal mailings to pastors as needed
- Provides administrative support to other senior staff members and the campaign managers as needed
- Special projects as needed
Required Education, Experience, and Skills:
- A Bachelor’s Degree
- 2+ years of experience in a similar role in a professional environment
- Experience in development and fundraising is a plus
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, Access and PowerPoint)
- Excellent verbal and non-verbal communication skills
- Highly organized and detail-oriented and able to multi-task in a fast-paced environment
- Proactive, resourceful, and adaptable
- Ability to represent the archdiocese in a polished and professional manner
- A self-motivated team player
The Office of Early Childhood is looking for an Administrative Assistant.
Interested candidates should send a cover letter and resume to Joanne.Walsh@archny.org.
Office of Early Childhood (OEC) Administrative Assistant
Job Description
- Respond to telephone and communications from ADNY staff, principals, pastors, NYC DOE contacts with their Division of Early Childhood offices
- Dispatch communications to appropriate staff members when necessary
- Assist Early Childhood Associate Superintendent and Operations Manager with meeting preparations, presentations, spreadsheets
- Coordinate on department calendars and scheduling of group meetings
- Organization, tracking and submission of field staff timesheets
- Organization, tracking and submission of field staff expense reports
- Tracking of school program professional development calendars
- Creation and maintenance of trackers for school program quality assessments, survey results and staffing
- Turnkey site specific mass mailings as the come in from the NYC DOE
- Maintenance and organization of all shared drives
- Maintenance of Article 43 violation tracker to aide in avoiding fines
- Collect, organize and filter out resumes for Early Childhood Instructional specialists, Educational Directors, teachers, teacher assistants
- Answer and log all incoming calls to the OEC
- Collaborate with other support staff in the Office of the Superintendent of Schools on common projects and office coverage
Position Requirements
- Ability to support in Spanish to English translation as needed (both telephone and written correspondence)
- Knowledge of Microsoft Word, Excel, Power Point, Adobe Acrobat , and Outlook
- Strong verbal and written communication skills
- Ability to take direction and work independently to manage various tasks without supervision
- Detail and Priority Oriented
- Excellent organizational and interpersonal skills; ability to multi-task utilizing time management skills
- Ability to effectively communicate information via email and phone within our organization and schools
- Assist in helping other office personnel with special projects when needed related to Early Childhood
- Other duties as assigned
- 9- 5 hours
St. Joseph’s Seminary is looking for a Part-Time Administrative Assistant
Interested candidates should send a cover letter and resume to: Dpizzola@dunwoodie.edu
Terms: | Part Time Employee | Education: | Associate Degree |
Experience: | 1-2 years | Base Pay: | Hourly |
Location: | Yonkers, NY | Reports to: | Events Coordinator/Supervisor of Support Staff |
Category: | Education: University/College |
Essential Position Duties and Responsibilities:
Represents an administrative presence of St. Joseph’s Seminary at the main campus in Yonkers (Dunwoodie). Provides office support to the events coordinator/supervisor of support staff and St. Joseph’s Seminary faculty and staff, with tasks including but not limited to:
- create and modify reports and online surveys;
- conduct research for various offices;
- assist with prep work for internal/external functions in collaboration with other members of the seminary community;
- assist with maintaining the seminary’s calendars, spreadsheets, e-mail distribution lists, records (electronic and original paper files);
- provide coverage at the reception office and perform the position duties and responsibilities of the receptionist, as needed;
- office and records management, such as monitoring and maintaining office supplies and inventory relevant;
- perform other duties as required by the events coordinator/supervisor of support staff or the rector.
Work schedule:
Monday, Tuesday, Wednesday, and Thursday: 9:30am – 3:30pm (20- 24 Hours per week)
Education, Experience, and Skills:
- Education preferred: Associate Degree
- Flexibility according to seminary needs.
- Proficiency in Microsoft Office Word, Excel, and other office applications.
- Open to learning new technologies
- Experience with data entry and developing reports.
- Handles confidential information with tact and discretion.
- Ability to work independently and as a team player.
- Possesses the demeanor and ability to adjust to priorities or situations as they occur.
- Good organizational and effective communication skills.
About the Employer
St. Joseph’s Seminary and College’s primary mission is to serve the Church by forming men for the Catholic priesthood. St. Joseph’s functions as the principal institution of priestly formation for the Archdiocese of New York, the Diocese of Brooklyn, and the Diocese of Rockville Centre and welcomes seminarians from other archdioceses, dioceses, eparchies, and other religious congregations. St. Joseph’s Seminary serves the Church by offering a graduate theological degree program to qualified students, including candidates for the Permanent Diaconate, lay men and women, men and women in consecrated life, and clergy.
The Catholic Education Advancement Office is looking for a Development Associate.
Interested candidates should send a cover letter and resume to: Daniel.Mileno@archny.org
Primary Responsibility: Ensure all gift acknowledgements and donor related situations
Direct Supervisor: Senior Director of Development, Catholic Education Advancement
Responsibilities:
- Prepare all tax acknowledgement letters for donors to the Global Regional School System (GRSS), ensuring timely execution and upholding donor stewardship procedures
- Prepare correspondence for senior staff including thank you notes, fundraising solicitations, congratulatory letters, responses to donor inquiries and letters to school administration
- Assist in Major Gift efforts by providing detailed research on donors and prospects, memos, briefings, etc, as well as maintaining prospect and moves management lists
- Coordinate GRSS fundraising meeting logistics, data collection, and materials preparation
- Support Senior Director of Development with scheduling, mailings, meeting prep, and other administrative tasks as needed
- Assist with phone coverage
- Help with special projects as needed
Performance Standards:
- Ensure that all acknowledgements are completed within 72 hours and sent with appropriate content and enclosures
- Ensure that all donor-related situations are handled immediately
- Ensure that mailings meet quality standards and are sent on time
- Represent the CEA Office in a professional and positive manner
- Be a team player, pitching in when needed
- Manage workflow and prioritize effectively
Position Requirements:
- Bachelor’s Degree
- Excellent writing and communications skills
- Interest in fundraising and development
- Ability to work independently and as part of a development team
- Detailed, organized, and priority-oriented
- Ability to work with volunteers, committees, and senior staff
- Familiarity with web research
- Proficient in Microsoft Word and Excel; Raiser’s Edge and PowerPoint a plus
Personal Characteristics:
- Intelligent, articulate, highly motivated self-starter with strong inter-personal skills
- Ability to relate effectively with upper management, peers and others
- Ability to carry out multiple and diverse tasks concurrently
- Strong time management skills; ability to prioritize tasks effectively
- Team player who seeks out opportunities to advance organization