Interested candidates should send a cover letter and resume to:
Assistant Director for Digital Media-Webmaster
Office of Superintendent of Schools for the Archdiocese of New York
Job Description:
Oversee digital media efforts for the ninety-four (94) regional schools in the Archdiocese of New York, including creation and management of new regional school websites; make timely updates to CatholicSchoolsNY.org web pages, Twitter feeds, Facebook updates/campaigns, and blog pages. Particular attention must be given to the individual school website updates and content to ensure consistency of brand and message, and of quality standards
The successful candidate must be able to achieve defined measures of success by creating compelling content and sharing the story of elementary Catholic education in the Archdiocese of New York across web and social media channels
Create and manage inventory of centralized marketing materials, ensuring schools have accessibility to needed brochures, postcards, etc allowing them to promote their school thereby attracting and retaining students
Develop standards to ensure marketing collateral-materials, websites, Twitter feeds, Facebook updates/campaigns, and blog pages- used by all regional schools are consistent in brand and messaging
Analyzing the impact of digital and social media strategies and adjusting implementation to optimize impact
This individual assists with managing social media at various special events, including occasional night and weekend events, as needed.
Reports to: Director of Admissions and Scholarship
Qualifications:
- Demonstrated expertise with existing social media platforms, website design and development
- Results orientation: proven ability to define and achieve appropriate measures of success, including growing inbound web traffic and web visitor follow up and conversion
- Interest in and ability to stay current with emerging digital trends so that Catholic education in the Archdiocese of New York can maintain a consistent presence across social media channels
- Excellent written and verbal communication skills
- Good design sense and ability to interpret and implement branding standards and message points
- Experience in or demonstrated ability to learn video and photo editing
- Proficient in MS Office Suite, including Excel and Power Point
- Degree in communications or related subject and/or demonstrated success in implementing social media strategies, including using social media management tools
- Experience using Content Management Systems (CMS) for maintaining/editing websites
- Ability to work in a sometimes fast-paced, pressurized environment when major events occur
- Experience using Adobe products for design, content creation and graphics a plus
- Bi-lingual (English and Spanish) a plus. Catholic school experience a plus
Interested candidates should send a cover letter and resume to:
JOB GOAL:
The Director of Family Engagement will work collaboratively with the Office of the Superintendent and the principals of all the regional elementary schools in the Archdiocese of New York to enhance the experience of families currently attending, or looking to join, our Catholic schools.
This person will be responsible for developing, implementing, and overseeing all family and community engagement initiatives within the Archdiocese of New York. By increasing communication with, and participation among, our parents and guardians, this individual will lead the charge to strengthen the sense of community within each of our schools and the Archdiocese as a whole.
The Director of Family Engagement will work with the goals of boosting both enrollment and student achievement within our regional Catholic schools.
REPORTS TO: Associate Superintendent for Enrollment and Scholarship Processing
PRIMARY DUTIES:
The Director of Family Engagement is primarily responsible for drawing in new families and supporting current families.
The Director of Family Engagement is responsible for helping school leadership to encourage student achievement and retention via various family engagement and follow-up activities.
- Provide professional development to principals on how to engage families in meaningful ways
- Ensure that schools create or maintain an active, functioning group to connect parents and guardians with school administration, faculty, and staff in a mutually-beneficial relationship (Ex: parent/teacher organization; home/school association; etc.)
Serve as the primary liason for Spanish-speaking families and establish local initiatives for engagement with the Hispanic/Latino community
- Plan outreach events to identify and reach out to Latino families, particularly middle-income, educating them on the advantages of Catholic schools
- Plan community-building events within schools , to retain current Latino students
- Assist the regional Directors of Enrollment with communicating with parents and guardians whose primary language is Spanish
- Translate written communication that is distributed to families
Establish a more inclusive, resourceful, and culturally-informed support network for parents within our school communities
- Train school staff on how to be sensitive to the needs of families from various backgrounds: Ex. consideration for schedules of working parents, etc.
- Develop marketing strategies and materials that are culturally responsive, emphasizing the message that Catholic schools are affordable and accessible for families of various backgrounds
The Director of Family Engagement will work to identify, plan and coordinate community outreach opportunities to increase visibility and promote the schools to prospective families.
- Work with regional school principals to plan at least one large-scale community event for each of the regions over the course of the school year
- Provide suggestions for events at the local level that can increase the visibility of the school community for new families
- Develop a plan for connecting new and current families to strengthen the communities within our schools
The Director of Family Engagement will provide oversight for correspondence with parents and guardians.
- Create a calendar for family outreach, including dates for coordinated communications from the central office
- Work with Superintendent of School staff to ensure accountability
- Support school progress through implementation of school experience surveys and focus groups for parents/guardians
- Create and manage a system for tracking family engagement data
This individual will work closely with other teams in the Superintendent of Schools office to address the needs of our parent body:
- Collaborate with the team of Directors of Enrollment to support student recruitment efforts through outreach to new families, and to better understand and address the family concerns which are resulting in attrition
- Collaborate with the team of Instructional Specialists to help parents understand new academic initiatives being implemented in their schools, and ways they can support their child’s academic growth at home
The Director of Family Engagement will perform other duties as required to meet organizational needs and goals for engaging with families in order to enhance families’ satisfaction with school programs and communication, in order to stabilize and boost enrollment.
Qualifications:
- A commitment to the mission of Catholic elementary education, vision and core values is required.
- A bachelor’s degree required; Master’s degree preferred
- Candidate must a bilingual Spanish speaker with the ability to communicate orally and in writing with Hispanic families
- Minimum of three years experience in an educational setting; additional experience with community organizing, communications, public relations, marketing, or a related field is beneficial
- The ideal candidate will be able to think critically, problem-solve, take initiative, handle multiple projects simultaneously, and efficiently meet deadlines
- Organized, effective time manager with strong attention to detail and the ability to prioritize multiple tasks with minimal supervision
- Excellent public communication, writing, and presentation skills
- Excellent interpersonal skills to work effectively with a diverse group of people, including parents, students, principals, Superintendent’s Central Office staff, Marketing and Communications staff, and other members of local communities
- Sense of humor, creativity, and flexibility
- Strong work ethic with a high degree of professionalism
- Knowledge and experience with Microsoft Office Suite required
- The ability to work a flexible schedule that includes evening or weekend hours when needed for outreach and follow up efforts with families
Interested candidates should send a cover letter and resume to:
STAFF ACCOUNTANT – PRE-K FOR ALL
ENVIRONMENT
The Department of Education Archdiocese of New York has expanded its Pre-K for All (previously the Universal Pre-Kindergarten (UPK)) Program to over 70 of its elementary schools. This expansion warrants an increase in financial oversight and management. The Staff Accountant will report to the Director of Accounting – Pre-K for All.
PURPOSE
Under the leadership of the Director of Accounting –Pre-K for All, the Staff Accountant will assist in preparing, monitoring and amending the budgets and monthly and annual reports for each Pre-K for All program. The Staff Accountant will also be responsible for preparing monthly bank reconciliations for the regional Pre-K for All bank accounts, entering all payments from the various funding agencies daily, and processing regional invoices.
RESPONSIBILITIES AND DUTIES
- Prepare monthly bank reconciliations for the regional Pre-K for All bank accounts; enter all payments from the various funding agencies daily and process regional invoices.
- Assist with the reconciliation of Pre-K for All general ledger activity.
- Assist with the preparation and revision of all Pre-K for All budgets, including amending the budgets as necessary based on changes since the original budgets were approved.
- Record Pre-K for All indirect costs in the general ledger and review allocation methodology being used.
- Assist with the preparation of all submissions to the various funding agencies.
- Assist with recording proper receivable balances at year-end.
- Organize and maintain Pre-K for All records by making copies, filing documents and scanning electronic files to the shared folder
- Assist in year –end audit by preparing schedules as needed
- Assist with special projects, as needed.
EDUCATION AND QUALIFICATIONS
- BS in Accounting and a minimum of two years accounting experience
- Strong oral and written communication skills
- Exceptional analytical skills, pro-active and a good problem solver
- Strong interpersonal skills
- Attention to detail with strong time management and organizational skills
- Quick learner, creative, self-starter with good judgment and high energy
- Ability to work in a team environment
- Ability to multi-task and highly organized
- Ability to work in a fast-paced, results-oriented, web-based environment
- Sensitive to the confidentiality of information received for analysis and review
- Proficient in Microsoft Windows, Word, Excel, Outlook and PowerPoint
- Experience with ConnectNow Accounting, Microsoft SharePoint, and Paychex a plus
Interested candidates should send a cover letter and resume to:
Development Associate, Partnership for Quality Education
Primary Responsibility: The Development Associate will assist the Executive Director on the seamless implementation of the Catholic Alumni Partnership Program in the participating schools.
Direct Supervisor: Executive Director of Partnership for Quality Education d/b/a/ Champions for Quality Education
Responsibilities: Assist the Executive Director in managing all operations of the department, as well as assisting in the creation and implementation of department policies and procedures
Administration:
- Support Executive Director with ongoing assistance for all elements of the Catholic Alumni Partnership, including but not limited to managing and maintaining the relationship with the CAP Advisory Board, CAP Overhead, major gift schools and research
- Plan and participate in project meetings and individual meetings with members of the various projects
- Work with Executive Director on program implementation with major gift schools
- Assist schools with interactive components of CAP (i.e., provide website content, update schools and CAP Facebook pages)
- Assist Executive Director on select major gifts school-specific projects
- Ensure major gift schools adhere to deadlines
- Addressing/resolving any issues or concerns at the school level and reporting them to Executive Director if necessary
- Schedule/coordinate meetings
- Prepare correspondence and maintain current records/files; hard and soft copy
- Develop and prepare materials, reports and presentations for both internal and external meetings attended by the Executive Director
- Planning and implementation of CAP events and special projects as needed
- Maintain attendance logs
Office Management
- Assist Director in constructing and adhering to an annual budget
- Prepare check requests for payment to vendors
- Prepare monthly reports for the Executive Director on office expenses
- Oversee the mail/copy/storage, purchasing, shipping and CAP car services
Other Duties:
- Keep current on programs and initiatives at the schools, and within the Catholic Alumni Partnership
- Develop excellent working relationships with school faculty, pastors, trustees, and other volunteers to promote continual integration of alumni prospects
Personal Characteristics:
- Detail oriented with an ability to work independently in carrying out multiple and diverse tasks concurrently
- Ability to relate effectively with senior management, with peers and others
- Willingness to perform tasks necessary to meet deadlines and management expectations
- Discretion when dealing with confidential and/or sensitive information
- Possess initiative to constantly seek ways to improve department results
- Ability to work with interns, volunteers and as a team member
Desired Skills:
- Bachelor Degree
- Excellent oral and written communications skills
- Knowledge of Microsoft Office suite (Word, Excel, Powerpoint, Outlook
- Basic working knowledge of Blackbaud (Raiser’s Edge) a plus
- Comfort with social media (Facebook, Twitter, etc.)
The Global Regional School System is looking for an Staff Accountant – Payables.
Interested candidates should send a cover letter and resume to:
ARCHDIOCESE OF NEW YORK
GLOBAL REGIONAL SCHOOL SYSTEM
STAFF ACCOUNTANT – PAYABLES
OVERVIEW:
The Archdiocese of New York has reorganized 94 of its elementary schools into a Global Regional School System (GRSS), with nine geographic school districts. Each one has a local, centralized business office that supports 8-15 schools. The entire GRSS is supported by the Global Regional School System Treasury Operations, which is responsible for the collection, processing, recording, transfer, outflow and reporting of all funds within the regional school system. The GRSS Treasury Operations will be the conduit for all financial reporting. The GRSS Treasury Operations will collect, process, and record data in order to provide a clear financial picture of each region/school.
Reporting to the Accounts Payable Supervisor, the Staff Accountant’s primary responsibility is assisting the Schools and Regional Offices in the processing of credit cards and accounts payable.
RESPONSIBILITIES AND DUTIES:
- Function as account administrator, and primary point of contact for the credit card program.
- Monitor and review credit card transactions within the online banking system.
- Ensure all supporting backup is present for credit card charges.
- Review general ledger system to ensure accuracy of the transaction import from the credit card system.
- Assist in reviewing the accounts payable using PARISHSOFT (general ledger system).
- Work with Accounting Coordinators to resolve any invoice/vendor related issues.
- Review invoices for overall compliance with GRSS policy (appropriate authorized signor, correct general ledger account coding, and invoices initialed as verification of receipt of goods or services).
- Respond to requests for information relating to status of unpaid invoices.
- Upload journal into ParishSOFT Connect Now (when necessary).
- Save supporting files in the Common Drive for distribution.
- Ensure files are properly maintained.
- Other related duties as required by management.
QUALIFICATIONS:
- A bachelor’s degree in Accounting/Finance
- At least 1 year of relevant experience in accounts payable processing
- Experience with Bank of America Works a plus
- Strong oral and written communication skills
- Proficiency in Microsoft Excel and other Microsoft Office applications
- Attention to detail with strong time management and organizational skills, with the ability to multi-task, prioritize and meet deadlines
- Exceptional analytical skills, pro-active and a good problem solver
- Strong interpersonal skills
- Ability to work in a fast-paced, results-oriented, high-volume web-based environment
- Quick learner, creative, self-starter with good judgment and high energy