Job Title: Community and Parish Relations Coordinator
Contact: jenny.poon@archny.org
Location: Goshen
FLSA Status: Part-Time, Non-Exempt
Department: Catholic Charities of Orange, Sullivan, and Ulster
Reports To: Chief Advancement Officer
Summary: The Community and Parish Relations Coordinator is responsible for collaborating with parish leadership and staff by planning, developing and coordinating community outreach work in Orange, Sullivan, and Ulster Counties, in order to promote and seek support of the Agency’s mission and programs. The Coordinator will also seek input from parish and community members to ensure that Catholic Charities is providing the appropriate programs to meet the needs in the communities being served. As part of the Agency’s Office of Advancement, the Coordinator will work closely with the Chief Advancement Officer to support special events, fundraising, and other outreach activities that promote awareness of Catholic Charities in parishes and the community at large. The outcome of these activities will be best measured with the establishment of stronger relationships with each parish, and increased program utilization, and greater attendance at events.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
1. Serves as liaison and resource to parishes and their affiliated organizations including Catholic Schools, parish ministry programs, catechetical leaders, CYO, Catholic Daughters, Knights of Columbus, St. Vincent de Paul Societies and other entities to broker referrals for services and to promote cooperation and joint programs where appropriate in three county service area.
2. Supports the Chief Advancement Officer and the Advancement Office in community and parish outreach activities, including Agency’s four primary special events each year and other outreach events as they arise.
3. Promotes utilization of Agency programs and attendance/involvement in Agency events.
4. Convenes, plans, and implements learning opportunities for parish and community volunteers to learn about the work of the Agency and those served by it. Provides communications support, including fliers, press releases, and social media, to promote such activities.
5. Develops and sustains volunteers and volunteer opportunities. Maintains database and provides regular communications that sustain these relationships including mailings, parish bulletin announcements and newsletters.
6. Represents Agency and its programs to various outside public and private groups to enhance awareness and support.
7. Other duties as assigned.
Position Type and Expected Hours of Work:
This is a part-time position, 20 hours per week. Schedule to be determined based on current needs of Advancement Office related to events and parish schedules. Some evening and weekend hours will be required to meet special events and deadlines.
Working conditions and physical demands required:
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Active in position approximately 60% of the time.
Computer usage and stationary approximately 40% of the time.
Operate computer, telephone and other office productivity equipment, such as copier, and printer.
Contact with public regarding charitable donations.
Travel at least 50% of the time using reliable transportation, traversing streets, ascending/descending stairs, and exposed to outside weather conditions.
Qualifications
Education and/or experience required:
HS Diploma or Equivalency
Bachelor’s degree in public relations, marketing, business, organizational communications, event planning preferred.
Valid driver’s license and reliable transportation.
Skills, Licenses, and/or competencies required:
Strong public speaking, writing, and presentation skills.
Ability to work as part of a team.
Strong computer skills, including MS Office Suite and social media
Strong organizational skills
Ability to prioritize and manage multiple responsibilities
The Catholic Education Advancement Office is looking for a Manager, Endowed Scholars Relations & Events
Interested candidates should send a cover letter and resume to:
Primary Responsibility: Manage the organization and implementation of all Inner-City Scholarship Fund Kids Are Our Capital endowment driven events as well as donor cultivation and appreciation events. Assist with signature Inner-City fundraising events (Annual Awards Dinner, FRIENDS Gala, and Saint Thomas More Awards Luncheon).
Direct Supervisor: Director of Special Events
Responsibilities:
- Work with all Inner-City program professionals in order to plan, coordinate and manage each of their department’s events, including all campaign driven events, the annual Be A Student’s Friend graduation reception, Juniors Committee spring fundraiser, and all Inner-City donor cultivation gatherings. This work includes site selection, selection of chairperson(s) as needed, coordination of event program, coordination of catering, budget creation and management, income projections, design and coordination of printed materials, and execution of all mailings and follow-up calls
- Assist Director of Special Events with Inner-City’s three signature yearly fundraising events: the Annual Awards Dinner, FRIENDS Gala, and Saint Thomas More Award Luncheon
- Oversee Inner-City Scholarship Fund Learning To Look program
- Oversee printed materials and manage deadline for printing and communications for events department
- Oversee the creation of all necessary event-related websites
- Maintain master department calendar
- Special projects at needed
Position Requirements:
- Education: Bachelor’s degree required
- Experience: Two years of special event experience (preferably nonprofit)
- Experience working with volunteers
- Strong knowledge of Windows, MS Word and Excel, and Raiser’s Edge
- Knowledge of Adobe Suite (InDesign, Photoshop and Illustrator) a plus
- Ability to occasionally work a non-standard work week (nights/weekends) as event calendar dictates
Personal Characteristics:
- Strong written and oral communication skills
- Ability to work with minimal supervision and on multiple tasks simultaneously
- Excellent time management skills and ability to prioritize work tasks effectively
- Outstanding interpersonal and organizational skills
- Self motivated, enthusiastic and entrepreneurial
- Show initiative to resolve issues
- Good administrative skills (inventory updating, structured note-taking, etc.)
- Must have flexible approach to work and working hours
Standards of Performance:
- Execute each event flawlessly
- Ensure that mailings meet quality and branding standards and are sent on time
- Represent Inner-City in a professional and positive manner
- Be a team player, pitch in when needed
- Manage workflow effectively
We are a Catholic Travel Company in Long Island (Hauppauge), and we are looking to hire an Entry Level – Clerical Position within our office. Our offices are open Monday through Friday, from 9:00 A.M. – 5:00 P.M.
(Note: This position is In-Office, and to be considered – all candidates MUST live within driving distance of our office in Hauppauge.)
Job duties include:
– Preparing Travel Documents to be mailed out
– Shipping and Receiving
– Data Entry
– Email correspondence with Clients
– Processing Registrations
Experienced in MS Word a plus! Great opportunity for recent College Graduates.We are an expanding company, and there is room for growth for the right candidate.
Benefits:
Medical and Dental Benefits available after three (3) months.
401K after one (1) year.
Job Type: Full-time
Starting Salary: $15.00 / Hour
Job Types: Full-time
The Sheen Center is looking for a Management/Development Intern
Interested candidates should send a cover letter and resume to:
Maryannrandazzo@sheencenter.org
Purpose of the Position:
The Management/Development Internship at the Sheen Center is a paid six month to one year internship designed to give early career individuals who are interested in general management and development the opportunity to work directly with professionals in the field. The program provides experiential learning through meaningful tasks in these two distinct and critical areas of non-profit Arts management. The Sheen internship offers insight into future career paths, opportunities to develop a professional network, and work that provides marketable skills for jobs in the industry.
Essential Job Functions:
Main Duties: Duties will vary depending on departmental assignments. A typical internship in management includes opportunities to draft contracts with artists, speakers, curators, etc., maintain necessary correspondence related to contracts, prepare financial reports and participate in the creation and review of theater and other kinds of budgets. Interns will also have an opportunity to attend production and programming meetings to observe the inter-relatedness of various departments at the Sheen Center.
Work in the Development Department includes assisting with donor recognition and other donor correspondence, performing maintenance and reporting within our donor/development database, planning and execution of special events, and the preparation and research of grant applications, and more.
Monthly meetings set aside for detailed discussions of ongoing operations provide an opportunity to ask questions and dig deeper into areas of interest.
Reports To: Managing Director/ Director of Development
Representative Duties:
- Prepare event contracts and engage with artists to collect key paperwork.
- Book travel for artists, speakers and designers as needed.
- Prepare and review budgets for specific events, festivals.
- Assist Managing Director on numerous finance reports.
- Work and gain fluency within our ticketing, concessions and scheduling software.
- Cover the front desk during staff meetings and other times as needed
- Issue donor recognition letters and assist with other donor correspondence.
- Research potential funding partners and individual donors.
- Work closely with marketing/communications on the preparation of annual reports and other collateral used by Development.
- Assist with the planning and execution of various special events.
Education and Experience:
Internships candidates have either recently graduated from a college/university/graduate school program or are currently enrolled and nearing completion of a degree. Early career individuals or those looking to change direction within the Arts are also encouraged to apply.
Qualities we are looking for include a passion for the Arts, curiosity and hunger to learn and the ability to do organized, accurate work for both the management and development departments.
All Intern positions will work approximately 25 hours per week. Interns will receive bi-weekly compensation, and are paid on an hourly basis, currently set at $12/hour.
The Sheen Center is looking for a Production Coordinator
Interested candidates should send a cover letter and resume to:
Maryannrandazzo@sheencenter.org
Summary of the Production Coordinator Position:
The Sheen Center’s Production Coordinator (SCPC) is the lead administrator for the production department at the Sheen Center (“SC”). He or she uses their broad understanding of all production elements to ensure that all communications and systems within the production department are executed to the highest standards.
The SCPC has a comprehensive knowledge of best industry practices including safety and maintenance of all systems and stays current with evolving technologies. He or she is often the first point of contact with clients and is able to effectively assess client needs and explain SC production capabilities, rules and protocols.
The SCPC oversees the hiring, staffing and coordination of all part-time production staff, and ensures that the staff is well trained and current with all equipment.
The SCPC handles a significant amount of ‘paperwork’ for the department and the Production Manager and is responsible for entering timely and accurate information into Event Pro, including event staffing, production resources, internal costs, charges, etc.
Reports To: Production Manager
Essential Job Functions:
Main Duties:
- Works to maintain excellent technical facilities and customer service to ensure a safe, positive experience for all renters, visitors, and patrons to the Sheen Center.
- Attends meetings with clients and internal SC staff to ensure that there is clarity and efficient/ effective planning of all production needs related to Sheen Center events.
- Schedules maintenance periods and safety evaluations and ensures that the Sheen Center is in compliance with all state rules and regulations.
- Works closely with the Managing Director to ensure that all budgets are tracked closely and adhered to and that all purchases are done according to SC protocols.
- Maintains current production part-time hire lists and continuously seeks out new technicians to maintain a highly-qualified pool of production technicians.
- Manages a large vendor pool to accomplish necessary acquisitions, maintenance and execution of events.
- Performs critical oversight of rates and fees Event-Pro database and is the effective ‘owner’ of the calendar for the production department.
- Interfaces with Programming department to ensure that timely and critical information for all events is entered into Event Pro and communicated effectively to the production department.
- Substitutes for the Stage Manager when necessary and occasionally as an assistant stage manager for larger productions.
Requirements and Necessary Skills:
At least 5 years of production management experience in a multi discipline arts environment.
Has a particular expertise in theater technology, preferably in lighting.
A broad and comprehensive understanding of complementary productions systems- light, sound, projections and video.
Has a strong understanding of business practices to ensure that all budgeting, acquisitions and rate schedules are adhered to and executed properly.
Excellent communications skills that result in clear and effective interactions with Sheen clients.
Strong commitment to the Sheen Center mission.