The Global Regional School System is looking for a Regional Finance Manager for East/Northeast Bronx Region.
Interested candidates should send a cover letter and resume to:
OVERVIEW:
The Archdiocese of New York has reorganized 90 of its elementary schools into a Global Regional School System (GRSS), with nine geographic school regions. Each one has a local, centralized business office that supports 5-15 schools. The entire GRSS is supported by the Global Regional School System Treasury Operations, which is responsible for the collection, processing, recording, transfer, outflow and reporting of all funds within the regional school system. The GRSS Treasury Operations will be the conduit for all financial reporting. The GRSS Treasury Operations will collect, process, and record data in order to provide a clear financial picture of each region/school. The GRSS Finance and Accounting Services team works closely with school principals to provide direct financial administrative support.
Reporting to the Director of Budgeting and Treasury Operations, the Regional Finance Manager’s primary responsibility is to develop, analyze, and monitor the annual budget process and ongoing fiscal results.
RESPONSIBILITIES AND DUTIES:
- Develop and analyze general school budgets for assigned region
- Develop and analyze proposed UPK school budgets for assigned region with guidance and input from the Director of UPK Accounting
- Monitor activity in individual school’s General Ledger for adherence to annual budget
- Signoff on invoices for expenses incurred at Regional Schools
- Conduct analytical review of financial information on a monthly basis to identify significant budget variances at schools and region
- Analyze monthly budget variances
- Monitor tuition collections and follow up with principals and families when needed
- Apply “Economies of Scale” while purchasing for Regional Schools
- Monitor restricted donations and releases at school and regional level
- Work cohesively with Superintendant of Schools Office on government related programs
- Attend and present financials at school level Advisory Board meetings
- Conduct monthly meetings with Regional Principals to discuss budget versus actual spending
- Approve and signoff on Employee Requisition Form for new hires & Employee Action Form for changes in status for current employees in regional schools
- Assist The Office of The Superintendant of Schools in facilitating the strategic vision & future of Catholic Education in the schools of The Archdiocese of New York in performing other duties as assigned
- Responsible for attending and scheduling all Board Committee meetings and meetings of the Board of Trustees, including preparing agendas, recording meetings and ensuring minutes of meetings are prepared and filed in the corporate minute book including all notices and resolutions of the Board of Trustees and the Members
- Conduct all official correspondence of the Catholic School Region and be responsible to affix the corporate seal to all instruments requiring it, and keep such other records and perform such other duties as may be assigned to the Corporate Secretary by the Chair/President, the Board, or the By-laws
Essential Qualifications & Skills:
- BS in Accounting and a minimum of five years accounting experience with at least three years of budgeting experience.
- Strong oral and written communication skills.
- Strong analytical & interpersonal skills.
- Proven experience working in a team environment.
- Ability to multi-task, is detail-oriented and highly organized.
- Ability to work in a fast-paced, results-oriented, web-based environment.
- Protective of the confidentiality of information received for analysis and review, including employee data
- Proficient in Microsoft Windows, Word, Excel, Outlook and PowerPoint.
- Experience with ConnectNow Accounting, Microsoft Sharepoint, Smart Tuition and Paychex a plus.
The DOE – Superintendent of Schools is looking for an Administrative Assistant for Communication and Public Relations.
Interested candidates should send a cover letter and resume to:
Primary Responsibility:
Provide administrative support to the Director of Communications and Public Relations
Responsibilities:
- Assist the Director of Communications and Public Relations in managing all operations of the office
- Prepare information for and coordinate meetings for the Director of Communications and Public Relations
- Oversee and manage all communications, clerical and administrative duties
- Prepare correspondence (electronic/paper) and maintain current records
- Coordinate appointments and calendars
- Facilitate communication and prepare correspondence on behalf of the Director of Communications and Public Relations between regional boards, pastors, principals, and donors
- Work with other staff members on projects related to communications and public relations
- Create excel spreadsheets for various projects
- Conduct research and collect data on projects relating to communications and public relations
- Attend various meetings corresponding to the position
- Submit monthly expense reports for the Director
- Other special projects and duties as assigned by the Superintendent of Schools
Standards of Performance:
- Ensure that all operational tasks are performed in a timely, organized, and professional manner
- Provide courteous and effective communications with all internal employees and external contacts
- Flexible working style
Position Requirements:
- Bachelor’s Degree
- Two years similar work experience
- Knowledge of Microsoft Word, Excel, Power Point, and Publisher
- Superior verbal and written communication skills
- Ability to take direction and work independently to manage various tasks without supervision
The DOE – Superintendent of Schools is looking for a Director of Communication and Public Relations.
Interested candidates should send a cover letter and resume to:
Organizational Overview:
Since 1800, the Archdiocese of New York has been committed to forming scholars in the image of God through Catholic education. This rich history of educating and developing children from all walks of life continues today with more than 68,000 students in over 200 schools across ten counties.
The mission of our Catholic school system is to ensure its schools are Christ-centered, academically excellent, and welcoming communities that teach students to be life-long learners and leaders energized by fidelity to Christ, the Church, and one another. This is accomplished through cutting edge academic programs and values-driven instruction led by passionate school leaders who care about every student under their watch.
Job Responsibilities
The Director of Communications and Public Relations reports directly to the Superintendent of Schools and is the official spokesperson of the Catholic Schools of the Archdiocese of New York. The Director will have a high standard for excellence and sophisticated writing style. Primary job responsibilities include:
- Create and implement a proactive communications plan to increase brand awareness;
- Establish relationships with relevant members of print, broadcast and electronic media, including maintenance of up-to-date media list;
- Proactively pitch communications initiatives promoting the good work taking place in schools (i.e. programmatic enhancements, grant implementation, etc.);
- Create opportunities for the Superintendent’s staff to be represented in the education reform sphere through media features and event participation (i.e. editorial boards, conferences and panels);
- Proactive daily management of social media accounts;
- Management of all school-related public affairs crises, in collaboration with the senior management team, Regional Superintendents and principals, producing a response strategy and all written materials including public statements and correspondence;
- Create and design Superintendent’s newsletters to schools, families and pastors, as well as an Annual Report on all operations;
- Develop and maintain a multi-based relationship with the editorial leadership of Catholic New Yorkto assure advantageous and appropriate coverage of the Catholic schools of the Archdiocese of New York;
- Build relationship and maintain close contact with the Communications Director of the Archdiocese of New York;
- Work in concert with the marketing team to ensure the integration of messaging and graphic standards;
- Design and maintenance of Superintendent’s website content;
- Provide media training to principals and Superintendent’s staff;
- Explore new public relations outreach methods (i.e. Flock Notes, online surveys, etc.);
- Design and produce all public-facing brochures, flyers and related materials;
- Engage media relations company to supplement internal operations;
- Coordinate visits by Archbishop to schools;
- Oversee and collaborate with the Enrollment Office to promote Touring Tuesday open houses throughout school system;
- Design events to promote Catholic education in New York as a renaissance movement; and
- Create and maintain a budget for communications materials and office operations.
Candidate Qualities
The ideal candidate will possess at least five years of experience in communications and/or media relations and have a proven track record of crafting effective communication in a collaborative organization and will be:
- Knowledgeable about Catholicism as well as education policy and administration;
- Aware of and engaged in education topics relevant to the national media dialogue;
- An innovative strategic writer (with best in class writing skills) that can imaginatively re-conceive how to pitch stories on behalf of Catholic schools, locally, regionally and nationally;
- Able to respond with urgency to media requests and skillfully compose press releases, speeches, op-eds, etc.;
- A strong advocate for Catholic education and overall education reform;
- A driven relationship builder (internally and externally);
- Able to synthesize information and communicate to different audiences – e.g. media, parents, school leaders, staff etc.;
- A solid understanding of the current trends in social media;
- Willing to multi-task and manage multiple projects; and
- Able to adopt a customer service approach to the position.
The Saint Joseph’s Seminary is looking for a Bursar/Tuition Systems Administrator
Interested candidates should send a cover letter and resume to:
Position Overview
Based principally at the Seminary’s Dunwoodie Campus, and reporting eporting to the Director of Finance, St. Joseph’s Seminary and the Rector of the Seminary, the Bursar/Tuition Systems Administrator is responsible for the collection of non-seminarian tuition payments for all Seminary campuses.
Essential Position Duties
- Answer appropriate academic inquiries from current and former students via telephone, internet (information on the website), and in person
- Create databases and lists for mailing and other forms of communication from the three Seminary campuses;
- Maintain records of semester registrations and tuition payments for all campuses;
- Prepare monthly tuition collection reports and other data as requested by Academic Administrators and the Seminary Finance Office.
- Prepare, distribute, and supervise class rosters, faculty availability sheets and teaching schedules for all seminary campuses.
- Communicate with faculty to collect booklists and syllabi, maintain semester folders – and distribute this information to campus libraries
- Communicate with faculty regarding classroom needs at all three campuses
- Alert building supervisors to classroom maintenance issues, and building security needs regarding academic programs on all three campuses
- Process Huntington, Douglaston, and Yonkers Invoices for student tuition, manage student payment plans.
- Attend meetings with finance office, the registrar, the administrator of the Blackbaud LMS, and participate in the planning and coordination of select seminary events, e.g. annual fundraiser. These meetings will accord highest priority to the maintenance of accurate financial records and the necessity of regular communication among the various seminary offices.
- Maintain and champion close communications between the office of the Bursar/Tuition Systems Administrator, the registrar, the finance office, the administrator of the Blackbaud LMS, and, as appropriate the office of the rector.
- In concert with the Seminary Finance Office, reconcile the Bursar’s records with those in finance to ensure agreement on billing, receipts, disbursements, and outstanding accounts receivable records.
- With the finance office, prepare of weekly, monthly, quarterly and annual reports and analyses.
- Work closely with the finance team to provide requisite data to external auditors during the period of the annual audit.
Required Education, Experience and Skills
- Bachelors Degree required, ideally in Finance or related field;
- Expertise in Microsoft Office suite, especially Excel required;
- Experience with Blackbaud recordkeeping software preferred;
- 3+ years professional/corporate experience ideally in the finance or bursar’s office in an educational institution;
- Proven oral and written communications skills required;
- Proven self-starter and team player.
- Valid driver’s license and access to a personal automobile required so as to travel to various seminary campuses on a weekly and monthly basis, as necessary.
The Catholic Education Advancement Office is looking for a Development Associate
The job description is attached.
Interested candidates should send a cover letter and resume to:
Primary Responsibility: Provide administrative support for Inner-City Scholarship Fund
Direct Supervisor: Deputy Director
Responsibilities:
- Support Deputy Director with scheduling, mailings, meeting preparation, and other administrative tasks as needed
- Assist Deputy Director with planning staff retreats and other staff meetings, professional development programs and more including materials production
- Assist Deputy Director with oversight and coordination of volunteer committees and respective enrichment programs
- Responsible for timely preparation of a high volume of tax acknowledgement letters and other donor correspondence
- Coordinate production of Board of Trustee semi-annual meeting materials as well as all Board of Trustee committee meeting materials throughout the year. This is includes production of robust meeting books, agendas and minutes
- Assist with summer intern program administration
- Provide support to Inner-City Junior Committee staff liaison including coordination of enrichment programs, annual meetings, social and fundraising events
- Act as front desk associate and handle most phone coverage
- Assist with major fundraising events and projects as needed
Performance Standards:
- Ensure that all acknowledgements are completed within the stated office timeframe and sent with appropriate content and enclosures
- Ensure that all donor-related situations are handled immediately
- Ensure that mailings meet quality standards and are sent on time
- Represent Inner-City in a professional and positive manner at all times
- Be a team player, pitch in when needed
- Manage workflow and prioritize effectively
Position Requirements:
- Bachelor’s Degree
- Excellent verbal and written communication skills
- Interest in fundraising and development
- Ability to work independently and as part of a development team
- Ability to work well with broad spectrum of constituents from volunteers to major donors to senior staff
- Familiarity with web research
- Proficient in Microsoft Office
- Proficiency in Raiser’s Edge and PowerPoint a plus
Personal Characteristics:
- Intelligent, articulate, highly motivated self-starter with strong inter-personal skills
- Strong attention to detail
- Strong time management skills; ability to prioritize tasks effectively
- Team player who seeks out opportunities to advance organization